Oncology Research Coordinator

Description

Circuit Clinical® is on a mission to transform how people find, choose, and participate in clinical research. We are challenging the historical clinical trial methodologies through our work focused on improving access and inclusion in community-based healthcare and through our services that unburden the patients and principal investigators participating in research.

We seek an Oncology Research Coordinator to join our Team!

As an emerging startup in Buffalo, where New York state fosters rapid and robust growth within the startup community, Circuit Clinical was ranked 20th nationally for Best Workplaces for Innovators by Fast Company® and was named an Inc. Magazine® Best Workplaces 2021. Circuit’s accolades continued beyond the early years as a research industry watchlist company, including winning SCOPE’s Participant Engagement Award in 2022 while continuing to receive national recognition as Fast Company’s World Changing Ideas™ Award 2022. Over the past year, Circuit has remained committed to breaking the norms that have challenged research participation and continues to extend reach within the research industry, having expanded client relationships with multiple pharmaceutical companies and contract research organizations. And we are not done yet. Our growth knows no bounds as we extended our community-based research into the Midwest during 2023 while growing our remote research capabilities across all 50 US states.

Our award-winning culture is grounded in our values, the heart of the Circuit ethos. We focus on building an incredible, hard-charging Team and providing them the opportunity to do the best work of their careers. In short, we’re motivated to take on the most challenging problems in developing new medicines – this is work that matters to us and those we serve, the patients. 

We must recruit the industry’s most dynamic, mission-driven, empathetic, and passionate leaders to accomplish our mission. That’s where you come in!

What We Offer:

Suppose you’ve been looking for a chance to work with a unique, highly motivated Team and to have a direct impact in building a transformative clinical trials company every day. In that case, that is precisely what we’re offering. We provide competitive benefits and an environment focused on helping you grow personally and professionally.

What You Will Bring to Circuit Clinical:

As our Oncology Research Coordinator will be responsible for coordinating, facilitating, and monitoring the implementation of research study protocols being conducted in accordance with departmental policy, institutional policy, sponsor requirements, and FDA regulations, specific to oncology protocols. You will also provide, manage, and coordinate care for patients participating in oncology clinical trials, including investigational product and standard of care therapy.

You will report to the Head of Oncology Site Operations and work in collaboration with the Clinical Operations, Regulatory, and Business Development teams. 

Requirements

What you’ll be responsible for:

• Knowledge of disease process, standard or care, and oncologic terminology
• Knowledge of study protocol, inclusion and exclusion criteria and amendment training, study endpoints, reportable events (Adverse Event, Serious Adverse Event, Adverse Events of Special Interest)
• Define methods of subject identification and recruitment
• Weekly review of study visits completed, Electronic Data Capture (EDC) entries
• Weekly review of study status
• Conduct subject recruitment and confirm subject eligibility
• Assists in recruitment efforts, contacting and identifying potentially eligible participants to screen
• Coordinate study presentation and Informed Consent Form process with Co-Investigator; obtain consents for amendments where applicable
• Scheduling and completion of all protocol required study visits and procedures
• Preparation and maintenance of source documents and review with investigator
• Maintain Investigational Product dispensing and accountability
• Review Adverse Events and Serious Adverse Event with Primary Investigator within 24 hour of event report to Institutional Review Board (IRB) and sponsor.
• Subject retention activities and follow up procedures
• Protocol monitoring activities, preparation, data clarification
• Coordination of assessment by investigator of patient, lab results and procedure findings to ensure safe and appropriate enrollment in study and prior to all treatments
• Vital sign assessments, conduction of ECG, specimen collections, phlebotomy, IV and port insertion, treatment and removal, injections
• Initiating chemotherapy infusions, maintenance and monitoring of infusion, and observation post infusion
• Additional duties as assigned

Who you are:

• Your accuracy and attention to detail is second to none
• You are able to prioritize tasks and adapt to incoming needs
• You keep information organized well documented
• You have a good internal clock and manage your time well
• You communicate early and often to the Principal Investigator, your supervisor, and peers
• You are empathetic, caring, and relatable
• You have a way of putting your patient’s at ease
• You have the dual ability of being task and relationship focused

Your qualifications:

• Bachelor’s degree preferred.
• Minimum 1-3 years experience as a Research Coordinator; or one year of RN level nursing, direct patient care in hospital setting or clinical research nurse required
• Experience in Oncology Research required. If you do not have Oncology Research experience but have experience in another therapeutic area paired with an RN license, we'd love to consider you as well!
• Licensed as a registered nurse (RN) or licensed practical nurse (LPN), preferred.
• Certification of Clinical Research Coordinator, preferred. If no certification, willing to obtain certification within two years.
• Computer literacy including Microsoft office (Word, Excel), Google suite, and CTMS software a plus.
• Experience with chemotherapy administration

The other fine print:

Location: This position is located in Madison, WI. It is a fully on-site position

Travel: May travel regularly to other research site locations and sponsor events.

Exemption status: Full time, exempt

Physical requirements: the following physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

Regularly required to stand; walk; use hands; reach with hands and arms; stoop, kneel, crouch, or crawl and talk or hear.

Occasionally required to sit.

Occasionally lift and/or move up to 50 pounds.

Specific vision abilities include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.