OCJ - Confidential Assistant

CIRCUIT COURT OF COOK COUNTY, ILLINOIS

OFFICE OF THE CHIEF JUDGE

Job Description

JOB TITLE: CONFIDENTIAL ASSISTANT TO PRESIDING JUDGE

DIVISION: DOMESTIC RELATIONS

GRADE: 16

SALARY: $62,424

LOCATION: RICHARD J. DALEY CENTER, CHICAGO, ILLINOIS 60602

JOB SUMMARY AND DUTIES:

The Confidential Assistant acts as personal and confidential administrative support to the Presiding Judge of the Division or District and supervises support staff of the Presiding Judge’s Office. Duties include, but are not limited to:

• Type and edit correspondence, reports, legal and other documents;
• Draft correspondence, including email, independently or upon direction;
• Handle mail, answer telephone calls, screen office visitors, make appointments and maintain calendar for Presiding Judge;
• Perform CCT supervisor duties as required;
• Maintain office records and files;
• Maintain office supply inventory;
• Perform other office management and administrative functions as required, including acting as liaison with judges of the District or the Division and other departments within the Office of the Chief Judge;
• Assist with human resources, finance, and purchasing matters to ensure the needs of the District or Division are met;
• Perform such other duties as may be directed by the Presiding Judge
  
  

The duties listed are not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the duties to be performed under the job title or those to be performed temporarily outside an employee’s normal line of work.

QUALIFICATIONS AND REQUIREMENTS:

• High school diploma; Bachelor’s Degree strongly preferred
• English/Spanish bilingual strongly preferred
• Administrative assistant or office management experience preferred
• High degree of skill in the use of Microsoft Office Suite, including excellent typing skills
• Attentiveness to detail
• Sensitivity to issues of confidentiality and professionalism
• Knowledge of court processes and legal terminology preferred
• Excellent organizational and oral and written communication skills
• Ability to work under pressure and meet short deadlines
• Ability to work as part of a team and maintain professional demeanor in all interactions with others in the workplace
  
  

Working Conditions/Physical Requirements

• On a continuous basis, sit at a desk for long periods of time in front of a computer screen
• Intermittently twist to reach equipment or supplies surrounding desk
• Perform simple grasping and fine manipulation
• Strength to lift files weighing up to 20 pounds
• Use telephone and computer keyboard on a daily basis
• Move easily to various locations within the courthouse
  
  

This position requires a pre-employment drug screening and criminal background check. Applicants are advised that as a Drug Free Workplace, use of medical or recreational marijuana is prohibited and will disqualify a candidate from employment.

THE OFFICE OF THE CHIEF JUDGE IS AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of the Office of the Chief Judge of the Circuit Court of Cook County to provide equal opportunity in employment to all employees and applicants for employment. No person is to be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, or sexual orientation.

Revised: October, 2024

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