What are the responsibilities and job description for the OCJ - Court Specialist position at Circuit Court of Cook County, Illinois?
COURT REPORTING SERVICES
STATE OF ILLINOIS
CIRCUIT COURT OF COOK COUNTY
JOB TITLE: COURT SPECIALIST
UNION: IBEW LOCAL 134
SALARY: $53,208.96
PURPOSE
Operates AOIC-approved electronic recording and transcription equipment and performs clerical
duties for the judiciary or administrative supervisor as necessary.
As the entry level of Court Reporting Services titles, this level is distinguished from the higher level positions that have either a Certified Shorthand Reporter (CSR) license and/or Part-A certification.
Work is performed under the direction of the chief judge, a presiding judge or an administrative
supervisor and is reviewed through personal conferences, general observation of work in progress and upon completion.
ESSENTIAL FUNCTIONS
• Responsible to the Chief Judge, administrator and the supervisor.
• Must comply with all applicable statutes, administrative orders, court rules and all
regulations promulgated by the Chief Judges and any amendments thereof.
• Keeps a monthly report of all transcripts on order and files the original report as directed by
the Chief Judge.
• Prepares all transcripts in a timely manner.
• Monitors court proceedings with AOIC approved audio and/or video electronic recording
systems, keeps a log of all cases and event times.
• Operates personal computer (i.e. word processing, spread sheet or database applications).
• Follows proper courtroom etiquette, including, but not limited to, confidentiality, impartiality to
parties, and appropriate demeanor and dress as specified by the regulations and local rules.
• Performs other duties as assigned.
EXPERIENCE, EDUCATION AND TRAINING REQUIREMENTS
Three (3) years of clerical or office experience required. Education, training or an associate’s degree may be substituted for up to two (2) years of experience.
Completion of the Administrative Office of the Illinois Courts’ Court Specialist certification program within six (6) months of employment
is required.
SELECTION FACTORS
Knowledge and Skills
1. Knowledge and skill in the use of personal computer and applications (i.e. word
processing, spread sheet or database).
2. Ability to verify working order of electronic recording and transcription equipment
and perform routine, simple maintenance, if applicable.
3. Working knowledge of office procedures, composition, records management and
office communications.
4. Ability to organize work effectively and meet required deadlines and schedules.
5. Ability to communicate effectively, verbally and in writing.
6. Ability to review documents for proper form, content and agreement with policies.
7. Ability to accurately transcribe from electronic recordings and stenographic notes,
when applicable.
8. Associates with employees and the public in a pleasant, courteous and helpful
manner.
9. Ability to be flexible and productively respond to change.
Physical Requirements
1. Ability to retrieve files.
2. Ability to sit for extended time periods.
3. Normal office working environment requiring telephone usage and ability to process
written documents.
This position requires a pre-employment criminal background check. Applicants are advised that as a Drug Free Workplace, use of medical or recreational marijuana is prohibited and will disqualify a candidate from employment.
EQUAL OPPORTUNITY EMPLOYER
It is the policy of the Official Court Reporters to provide equal opportunity in employment to all employees and applicants for employment. No person is to be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, or sexual orientation.
Revised: September, 2024
STATE OF ILLINOIS
CIRCUIT COURT OF COOK COUNTY
JOB TITLE: COURT SPECIALIST
UNION: IBEW LOCAL 134
SALARY: $53,208.96
PURPOSE
Operates AOIC-approved electronic recording and transcription equipment and performs clerical
duties for the judiciary or administrative supervisor as necessary.
As the entry level of Court Reporting Services titles, this level is distinguished from the higher level positions that have either a Certified Shorthand Reporter (CSR) license and/or Part-A certification.
Work is performed under the direction of the chief judge, a presiding judge or an administrative
supervisor and is reviewed through personal conferences, general observation of work in progress and upon completion.
ESSENTIAL FUNCTIONS
• Responsible to the Chief Judge, administrator and the supervisor.
• Must comply with all applicable statutes, administrative orders, court rules and all
regulations promulgated by the Chief Judges and any amendments thereof.
• Keeps a monthly report of all transcripts on order and files the original report as directed by
the Chief Judge.
• Prepares all transcripts in a timely manner.
• Monitors court proceedings with AOIC approved audio and/or video electronic recording
systems, keeps a log of all cases and event times.
• Operates personal computer (i.e. word processing, spread sheet or database applications).
• Follows proper courtroom etiquette, including, but not limited to, confidentiality, impartiality to
parties, and appropriate demeanor and dress as specified by the regulations and local rules.
• Performs other duties as assigned.
EXPERIENCE, EDUCATION AND TRAINING REQUIREMENTS
Three (3) years of clerical or office experience required. Education, training or an associate’s degree may be substituted for up to two (2) years of experience.
Completion of the Administrative Office of the Illinois Courts’ Court Specialist certification program within six (6) months of employment
is required.
SELECTION FACTORS
Knowledge and Skills
1. Knowledge and skill in the use of personal computer and applications (i.e. word
processing, spread sheet or database).
2. Ability to verify working order of electronic recording and transcription equipment
and perform routine, simple maintenance, if applicable.
3. Working knowledge of office procedures, composition, records management and
office communications.
4. Ability to organize work effectively and meet required deadlines and schedules.
5. Ability to communicate effectively, verbally and in writing.
6. Ability to review documents for proper form, content and agreement with policies.
7. Ability to accurately transcribe from electronic recordings and stenographic notes,
when applicable.
8. Associates with employees and the public in a pleasant, courteous and helpful
manner.
9. Ability to be flexible and productively respond to change.
Physical Requirements
1. Ability to retrieve files.
2. Ability to sit for extended time periods.
3. Normal office working environment requiring telephone usage and ability to process
written documents.
This position requires a pre-employment criminal background check. Applicants are advised that as a Drug Free Workplace, use of medical or recreational marijuana is prohibited and will disqualify a candidate from employment.
EQUAL OPPORTUNITY EMPLOYER
It is the policy of the Official Court Reporters to provide equal opportunity in employment to all employees and applicants for employment. No person is to be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, or sexual orientation.
Revised: September, 2024
Salary : $53,209
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