Workplace Site Coordinator

Description

Job Summary

This position is a critical support function responsible for supporting the strategy adopted by Cirrus for maintaining and enabling our operating locations. Specifically, this position will work with identified site stakeholders and the Cirrus facilities and real estate team in supporting the long-range office facility plan for the site, including workplace guidelines of interior space utilization, interiors furnishings and finishes, alignment to brand, and IFM management. In addition, this position will work with these stakeholders to ensure the office facility space is achieving maximum efficiency by ensuring that workspaces are properly designated, we are keeping the right mix of assigned & flexible desk stations, the workplace design meets an employee-centric workplace experience and supports the Workplace Manager for annual space planning needs. As potential issues or problems arise works with workplace manager to develop solutions, such as allocation of resources, changing project scope, adding new projects, etc. Maintains current condition of interior office layouts at location and upholds that standard across the location. Works closely with both internal and external design groups to design / update our workplaces.

Duties and Responsibilities / Essential Functions

Support of the following across the Cirrus enterprise :

Supports vendor management for a variety of facilities and workplace support services. i.e., Janitorial, Furniture, Signage by assigning out tickets, reviewing invoices for accuracy, and / or finding suppliers to support

Contact for IFM compliance at site locations (Food service, Janitorial and supplies)

Helps conduct regular inspections of the workplace environment to identify potential safety hazards or maintenance issues.

Assists with Furniture procurement working closely with Manager and Facilities designer- workstations, offices, breakrooms, ancillary seating, common spaces.

Provides training on furniture within the office space to show teammates how to use the different pieces.

Provides coordination of common spaces- lobbies, conference rooms, social hubs, company store

Supporting local events by assisting with arranging setup of furniture or temporary shelters, additional support or clean up staff, or other facilities related items

Ownership of the space software to keep employee locations, coordinate personnel moves & new hire seating updated

Building Décor- procurement and management of art, plants, graphics

Employee Amenities management – including, but not limited to break / lunch areas, wellness rooms, and / or snack areas

Ensure signage and Branding adherence- interiors and exteriors

Digital Signage coordination & support in common facilities areas

Management of Contractor badging services

Space planning, including conference room setups for special events or needs

Supporting and promoting a positive and productive work environment for employees by providing excellent service as it pertains to workplace services.

General administration and scheduling duties within workplace services team, including corporate housing and invoices

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Associate’s degree or equivalent combination of education and experience

Minimum 2 years prior experience with project coordination including budget, scope, and timeline.

Communication - Comfortable corresponding with all levels in the company and interacting with individuals at all levels.

Organized - Detail oriented, confident, self-starter with exceptional organizational skills.

Proactive - Maintain a "can do" mentality with the ability to act with minimal information.

Ability to demonstrate sound judgement and effective communication skills (written and verbal).

Ability to effectively manage stress, including competing work demands and multiple projects at the same time.

Ability to develop digital presentations for business cases, project updates, and executive reviews.

Good organizational skills and attention to detail and accuracy.

Requires proficiency in Microsoft Office and web / video conferencing.

Regular, reliable, and predictable attendance.

Must have valid driver’s license and acceptable driving record.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies :

Customer Focus : Builds strong customer relationships and delivers customer-centric solutions.

Decision Quality- Makes good and timely decisions that keep the organization moving forward.

Action Oriented : Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

Communicates Effectively : Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice. Work beyond 40 hours per week may be required.

Cirrus is dedicated to a drug free work environment promoting equal employment opportunity. Qualified applicants will receive consideration for employment without regard to race, sex, national origin, color, age, disability, religion, pregnancy, veteran status, marital and family status, sexual orientation, receipt of public assistance, genetic information or any other characteristic protected by applicable law.

Cirrus provides a range of exciting benefits, including :

401(k) Plan : Dollar-for-dollar match up to 5% after 90 days, with 100% vesting.

Employer-Paid Coverages : Group term life, short- and long-term disability insurance.

Comprehensive Health Coverage : Medical, vision, dental, with additional dependent coverage options.

Free Health Tracking : With rewards for meeting health goals.

Generous PTO : 100 hours accrued within the first year.

Employee Referral Bonus : For referring talented candidates.

Career Development : Tuition reimbursement and professional growth opportunities.

Exclusive Discounts : Access to partner and marketplace discounts.

Community & Engagement : Company and employee clubs at various locations.

These benefits are designed to support your well-being, growth, and enjoyment at Cirrus!

Pay Range : $24.00 USD - $36.00 / hour USD

Salary : $24 - $36