What are the responsibilities and job description for the Administrative Assistant position at CitiStaffing?
Administrative Assistant- Temp
Essential Duties and Responsibilities:
- Screen and respond to incoming calls and correspondence; forward appropriate calls or correspondence to executives as necessary.
- Manage executive calendars, including scheduling appointments independently, as necessary.
- Coordinate all aspects of special events or conferences including travel arrangements, facilities, food and beverages, invitations, and speakers; control event budget.
- Direct the preparation and distribution of records such as agenda, notices, minutes, and resolutions for executive meetings
- Compile executive expense reports.
- Ad-hoc projects for various departments
- Manage the schedule for the conference room spaces
- Assist with filing of confidential documents
Who You Will Be:
- Bachelors degree preferred
- Knowledge and application of Microsoft Office products
- Polished and seasoned professional
- Highly organized and not easily flustered
- Used to a fast-paced environment
- Proactive problem solver
- Resourcefulness
- Interpersonal skills at all levels
- Follows direction exceptionally well
- Flexibility
- Strong written communication and verbal communication
- Ability to work independently or as a member of a team
