What are the responsibilities and job description for the MULTIPLE ADMINISTRATIVE & PROJECT COORDINATOR ROLES – Global Philanthropic Organization - $100-$130K position at CitiStaffing?
MULTIPLE ADMINISTRATIVE & PROJECT COORDINATOR ROLES – Global Philanthropic Organization - $100-$130K
Global Foundation is seeking Administrative & Project Coordinators to provide support to busy initiative teams. The roles will primarily be responsible for assisting Senior Leadership with a broad range of administrative tasks as well as project management for Senior Advisors and their small teams.
Responsibilities Include:
- Supporting the Senior Advisors, Team Leads and teams in providing day-to-day administrative, reporting, and information and workflow coordination support to ensure they have everything they need to deliver their work as required
- Manage calendar, including scheduling appointments and arranging meetings
- Manage and maintain expense reports
- Coordinate global travel arrangements, including flights, ground transportation, hotels, etc.
- Draft email correspondence, memos, briefings, presentations and recaps from meetings for a broad audience
- Maintain notes and follow-up from meetings and events, communicating with both internal and external stakeholders, and tracking action items to ensure projects are on schedule and deadlines are met
- Tracking all action items and deliverables in Click Up or similar project management software or applications
- Maintain processes for organization and collaboration among project stakeholders and provide clear reporting
- Actively assist with projects as needed, including responding to priorities and resourcing needs as they shift over the lifecycle of our programs
- Maintain data and project updates for internal check-ins and coordination with other teams
- Manage and maintain digital records and files related to ongoing work including creating organized file systems and file guides or record indexes
Required Qualifications:
- A minimum of 6 years' experience in administrative support and project coordination with a focus on time and task management in dynamic organizations
- Bachelor's Degree strongly preferred
- Exceptional organizational and project management skills, with the ability to juggle multiple priorities simultaneously while maintaining attention to detail
- Demonstrated passion for work in the public sector, including government, politics, and community mission-driven initiatives.
- Excellent written and verbal communication skills
- Experience with discretion and managing confidential information
- An interest in working effectively across various platforms (Google, Microsoft, Click Up, etc.)
- Experience handling data and operational reports; tech-savviness will be a plus
- Detail-oriented with a strong work ethic and will thrive in a fast-paced, results-driven environment.
Salary : $100,000 - $130,000
