The onboarding specialist works within the Human Resources (HR) Department to organize, streamline and oversee the onboarding process for new hires into Citizen Advocates. This role ensures that all personnel files within the HR Department are in compliance with federal and state laws as well as regulatory bodies that govern the organization.

Essential Functions (Job Duties):

• Contacting new hires with details about the company, including orientation information, policies, and procedures
• Gathering and filing all paperwork related to new hires, including background check information (as necessary), policy acknowledgement, and regulatory requirements
• Create and coordinate streamlined onboarding processes for all Citizen Advocates employees, physicians, and interns
• Determines personnel requirements by studying job descriptions, job qualifications, regulations and by working with hiring managers
• Ensure new employees understand and possess for proper documentation required for new hire assessments, are aware of their orientation schedule, and have completed all required onboarding tasks, new hire paperwork, and regulatory, policy & health compliance requirements to successfully meet their identified start date
• Communicate information regarding the candidates status in the onboarding process, with each hiring manager and communicate the new employees orientation and start date
• Manage the sign on and referral bonus program for all Citizen Advocates new hires
• Track and maintain pre-employment and annual health requirements compliance, including PPD
• Develop and complete follow-up audits to ensure compliance is achieved and maintained
• Support the HR team and HR Administrative Assistant as requested..

Supervisory Responsibilities:

N/A

Competencies:

Required Education and Experience:

• Bachelor's degree, preferably in human resource management or related field or equivalent combination of education, training and experience is preferred.
• Experience working with applicant tracking system (ATS) and/or human resource information systems (HRIS).

Additional Requirements:

• n/a

Position Type/Expected Hours of Work

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Employees are required to maintain training, licenses, and certifications per regulatory and agency requirements.

Hours and schedules may vary depending on Company need and workload. Employees will be given as much advance notice as possible when such changes occur.

Employment at Citizen Advocates is at will. You are free to resign at any time and for any reason sufficient to you, just as Citizen Advocates is free to terminate your employment at any time and for any reason. We do not guarantee continued or permanent employment.

Citizen Advocates is an Equal Employments Opportunity/Affirmative Action Employer and provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.