Accounts Payable Specialist

Job Description

Job Description

General Description of Position

This is a full time, in office, non-exempt position. The Accounts Payable Specialist is responsible for executing accounting functions related to the payment processing for goods and services acquired by BOCC departments. This role involves a range of complex accounting and clerical tasks, including adhering to established procedures for the preparation and maintenance of accounting records and reports. Given the role's position as the final checkpoint in the verification process for issuing payments, meticulous attention to detail and accuracy are crucial.

Key Responsibilities :

• Payment Processing : Execute accounting functions for payments, including invoice reviews and validation of documentation for goods and services acquired by BOCC departments.
• Vendor & Payment Management : Handle BOCC vendor requests / changes with W-9 verification : manage voided payments, reissues, and stop payments.
• Board Checks & ACH Payments : Process Board Checks and ACH payments accurately and timely.
• Pre-Audit Review & Month-End Closing : Conduct pre-audit reviews of BOCC purchasing card charges for compliance and manage month-end financial closing for BOCC Accounting.
• Records & Reconciliation : Maintain Housing Rent Roll records and reconcile prepaid expenses at the fiscal year-end.
• Issue Resolution & Journal Entries : Resolve payment issues and prepare journal entries for accurate financial records.
• Documentation & Communication : Prepare payment documents for BOCC approval at scheduled county meetings and maintain effective communication with stakeholders.
• Audit Support : Assist in providing accurate and complete information to any auditing firm as requested.
• Stress Management & Coverage Support : Work effectively under high stress levels while maintaining accuracy and professionalism. Provide coverage and support within finance as necessary.

What We Offer :

Qualifications :

Join us in our mission to provide exceptional court services and support the objectives of the Clerk of the Circuit Court and Comptroller. Apply today and be a part of our dedicated team!

Federal and state laws require an employer to attest in writing that all deputy clerks are legally authorized

to work in the United States. The Clerk is required to comply with E-Verify and Department of Revenue

reporting requirements. Deputy clerks are required to complete an I-9 form and produce documents

establishing both employment authorization and identity. The list of acceptable documents can be located

at https : / / www.uscis.gov / i -9-central / form-i-9-acceptable-documents - https : / / www.uscis.gov / i -9-central / form-i-9-acceptable-documents.

The Clerk utilizes the Florida Department of Law Enforcement (FDLE) FCIC / NCIC network and other

resources to conduct background checks on applicants selected as potential new hires. Deputy clerks

are required to submit verification of identity and undergo LiveScan fingerprinting prior to their first day of

employment. Fingerprints will be submitted to National Rap Back and are retained at FDLE and the

Federal Bureau of Investigations (FBI) for the purpose of providing notice of any subsequent

modifications to a deputy clerk's criminal history records. Fingerprints are retained for the duration of the

deputy clerk's employment. The Clerk will no longer have access to records upon separation of

employment.

Deputy clerks are required to report any incident involving an arrest or notice to appear for any criminal

charge against themselves as soon as practically possible. Employability and continued employment of

a deputy clerk who has a criminal record is decided on a case-by-case basis. Per the FBI's CJIS Security

Policy (Section 5.12.1) and the FDLE Criminal Justice User Agreement (Section III), agencies are

required to properly vet individuals prior to granting access to unencrypted CJI or to physically secure

areas where CJI is handled, processed, or stored. Records are subject to CJIS Access Review by FDLE.

The Clerk of the Circuit Court and Comptroller's office (Clerk) is a Drug-Free Workplace. This policy is

established pursuant to the drug-free workplace program under Fla. Stat. §440.101-102. During the

course of employment, all deputy clerks may be required to submit to a drug test(s) to detect the presence

or absence of any drug, including alcohol, or its metabolites which, by way of this policy, are prohibited.

The reasons for tests conducted include, reasonable suspicion, follow-up testing, post-injury / accident

testing, and negative dilute retests.