What are the responsibilities and job description for the SECRETARY III (SR-16) [2 vacancies] position at City and County of Honolulu, HI?
Position Information
The Department of Human Resources (DHR) and Department of Planning and Permitting (DPP) are each looking for candidates to fill a vacant Secretary III position in Honolulu.
The DHR position is with the Employment and Personnel Services Division and provides secretarial and administrative services to the division head (program administrator/top executive) as well as supports the multiple branches' staff members within the division. The position's duties and responsibilities include, but are not limited to:
- Assisting callers and visitors with their inquiries.
- Overseeing the distribution of incoming and outgoing mail and correspondence.
- Maintaining division correspondence log, reports, and personnel files.
- Independently composing, preparing, and finalizing letters, memorandums, reports, and routine correspondences.
- Organizing and coordinating matters that require executive attention.
- Researching files and other background material and summarizing and briefing materials.
- Checking on the flow of materials through the Division to be certain that all deadlines ae met or the Division and/or Chief Planner can be alerted.
- Finalizing reports and/or resolutions pertaining to Land Use Ordinance amendments, Special Management Area Permits, and major LUO permits requiring City Council approval.
Additional Job Information
- Applications must be submitted online by: February 1, 2025, 11:59 p.m., Hawaii Standard Time (HST) to be accepted.
- Interviews for the current vacancy will be held on: February 21, 2025. A conditional job offer will be made after all interviews have concluded.
- Additional interviews for future vacancies may also be scheduled by the individual hiring departments as vacancies occur.
***Salary for the Department of Human Resources: $4,240 - $5,157 per month (SR-16). Actual salary will be commensurate with applicable experience, pending approval.***
***Salary for the Department of Planning and Permitting: $4,240 per month (SR-16)***
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Minimum Qualification Requirements
At the time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
EDUCATION REQUIREMENT:
Equivalent to graduation from high school. Responsible work experience demonstrating the ability to perform the essential functions of the job may be substituted for education.
EXPERIENCE REQUIREMENT:
Four years of secretarial, stenographic or substantive clerical experience.
Such experience must have included knowledge of office practices and procedures; word processing and computers; filing methods and systems; grammar, spelling, and word usage; use of standard office equipment; and the ability to type and input information accurately; understand and effectively use word processing and other software applications; summarize and brief materials; deal tactfully and effectively with employees and the public; work harmoniously with others.
LICENSE REQUIREMENT:
Possession of an appropriate valid driver's license, as required.
Examination Process
EDUCATION AND EXPERIENCE EVALUATION:
In addition to meeting the above minimum qualifications, your application will be further evaluated. Your score will be based on the quality and quantity of your education, experience and/or other related job requirements and competencies applicable to the position. Failure to provide sufficient information may result in your application being rejected or your receiving a lower score.
EXAMINATION WEIGHT:
Education and Experience Evaluation.....................100%
650 South King Street, 10th Floor
Honolulu, Hawaii, 96813
Salary : $4,240 - $5,157
