PRE-AUDIT CLERK II

Position Information

Join our team and ensure accuracy and integrity in payroll processes!

The Department of Budget and Fiscal Services , Accounting Division, is hiring a Pre-Audit Clerk II in Honolulu.

In the Accounts Payable Section, this position is responsible for maintaining accounting records by independently reviewing the full range and variety of claims (vendor invoices) and other accounting documents for accuracy and completeness.

Duties And Responsibilities Include But Are Not Limited To:

• Reviews direct claims and purchase order claims against the City and County for contractual services, fixed charges, materials and supplies, equipment and capital outlays, land acquisitions, construction contracts, mileage and travel allowance reimbursements, damage claims.
• Checks claims vouchers and supporting documents such as invoices, delivery tags, purchase orders, change orders, resolutions, committee reports, memoranda, correspondence, etc.
• Checks accuracy and/or propriety of extensions, totals, fund and account numbers, object symbols, and vendor or payee information.
  
  

In The Pre-Audit Payroll Claims Section, This Position Is Responsible For Independently Preparing And Pre-auditing Payrolls And Payroll Source Documents For The City And County Of Honolulu Human Resource Management System (CHRMS). Duties And Responsibilities Include But Are Not Limited To:

• Pre-audits and processes a variety of vouchered or payroll claims against the City and County.
• Examines for legality, correctness and completeness, various pay source documents transmitted by agencies such as the Payroll Time and Attendance (PT&A) Report, pay assignment forms, Forms W-4, bond applications, health fund enrollment forms, and other similar documents.
• Performs post-audit review of payroll output, checking online pay history screens against source documents. Must assure that payroll payments are correct prior to the release of the Payroll. Paycheck are otherwise pulled.
  
  

Apply today! If you qualify for the position, your name will be eligible for referral to the hiring department for further consideration for the current job openings, as well as future vacancies for this job title.

Additional Job Information

Applications must be submitted online at https://www.governmentjobs.com/careers/honolulu to be accepted.

Some Notifications Will Be Sent Via E-mail. You Are Responsible For Monitoring Instructions And Correspondence From This Office By Checking Your E-mail Account In a Timely Manner. To Ensure Proper Delivery, Please Make Sure You:

• use a valid e-mail account;
• verify your e-mail address is entered correctly on your GovernmentJobs account;
• are subscribed to e-mail notices;
• check your spam folders; and
• add infoneogov@honolulu.gov and info@governmentjobs.com to your contact list.
  
  

Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.

Minimum Qualification Requirements

At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.

EDUCATION REQUIREMENT:

Equivalent to graduation from high school. Responsible work experience which demonstrated the ability to perform the essential functions of the job may be substituted for education.

EXPERIENCE REQUIREMENT:

Four (4) years of clerical experience, two (2) of which shall have involved purchasing, payroll, account record keeping, the preparation and processing of vouchers and statements, or similar activities.

Such experience must have demonstrated knowledge of claims pre-auditing procedures; record keeping and filing methods and systems; the use of standard office machines, and the ability to pre-audit claims; make arithmetical computations; compare names and numbers; keep records and prepare simple reports; work harmoniously with others; etc.

Examples of Qualifying Experience: Payroll Clerk, Accounting Clerk, Accounts Payable Clerk

Substitution: Business school or college will substitute on a month-for-month basis for up to two years of the general clerical experience. There is no substitution for the two years of experience requiring purchasing, payroll, account recordkeeping, preparing and processing of vouchers and statements or similar activities.

Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.

Verification Requirement: You must submit evidence of your education in order to receive credit for the substitution. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal to your application. Or mail in a photocopy of your diploma and/or official transcript to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813 . Copies will not be returned. Unofficial transcripts will not be accepted. All information on your diploma and/or official transcript must be legible in order to receive credit.