What are the responsibilities and job description for the Integrated Preparedness Specialist -Department of Emergency Management (8602 - ESC II) position at City and County of San Francisco?
Company Description
The San Francisco Department of Emergency Management (DEM) manages disaster preparation, mitigation, and response; 9-1-1 dispatch, and homeland security grant distribution for the City and County of San Francisco. DEM was created in 2006 by local legislation that reorganized the Emergency Communications Department and the Office of Emergency Services into a single agency. For more information on the Department of Emergency Management, please visit: http://www.sfdem.org/.
Application Opening: March 04, 2025
Application Deadline: No sooner than March 18, 2025 (11:59 PM PT)
Recruitment ID: PEX-8602-0151483
Job Description
Appointment Type: This is a Permanent Exempt (PEX) appointment not to exceed three (3) years. However, appointees would have an opportunity to reapply for an additional term. This position is exempt from Civil Service Commission rules pursuant to the City and County of San Francisco, Charter Section 10.104, and incumbents are considered “at will” and serve at the discretion of the Appointing Officer. This is a full time, 40 hours per week appointment.
The San Francisco Department of Emergency Management, Division of Emergency Services, is currently hiring one (1) permanent exempt, full-time position in classification 8602 Emergency Services Coordinator II as an Integrated Preparedness Specialist. Under the direction of the Emergency Services Exercise and Training Coordinator within the Integrated Preparedness Team, this position is responsible for supporting training, exercise, credentialing, and planning activities that benefit the City's emergency management efforts and supporting the development and implementation of a multi-year Integrated Preparedness Plan. These tasks include supporting the cyclical development, maintenance, and revision of emergency and disaster training, exercises, and planning from start to finish, including corrective action planning and execution.
This position works collaboratively with staff within and outside of the Department of Emergency Management and therefore requires flexibility, coordination, and the ability to work well with others. Strong communication skills and initiative are requirements for this position.
Additional functions of the Integrated Preparedness Specialist position include, but are not limited to the following:
Minimum Qualifications
1a. Possession of a baccalaureate degree from an accredited college or university AND two (2) years of experience in emergency/disaster planning and management or a closely related field;OR
1b. Possession of a baccalaureate degree from an accredited college or university in Business, Public Administration, Emergency Management or a closely related field AND one (1) year of experience in emergency/disaster planning and management or a closely related field;OR
1c. Possession of a master’s degree from an accredited college or university in Business, Public Administration, Emergency Management or a closely related field;AND
Additional experience in emergency/disaster planning and management, as described above, may substitute for the required degree on a year-for-year basis.Thirty (30) semester units or forty-five (45) quarter units equal one (1) year.
Desirable Qualifications
Note: One year of full-time employment is equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.
VERIFICATION:Verification of Education and Experience:Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found athttps://sfdhr.org/how-verify-education-requirements
Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.
Additional Information
SELECTION PROCEDURES:The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited for an interview.
Minimum Qualification Supplemental Questionnaire (MQSQ): Candidates will be required to complete a MQSQ as part of the employment application. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQs) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.
Notes: Applicants who meet the minimum qualifications are not guaranteed advancement through all of the steps in the selection procedure.
Additional Information Regarding Employment with the City and County of San Francisco:
Submit your application through this job ad. Applicants will receive a confirmation email fromnotification@careers.sf.govthat their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records.Failure to receive this email means that the online application was not submitted or received.
Analyst Information:If you have any questions regarding this recruitment or application process, please contact the analyst, Emily Liang at emily.s.liang@sfgov.org.
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.
The San Francisco Department of Emergency Management (DEM) manages disaster preparation, mitigation, and response; 9-1-1 dispatch, and homeland security grant distribution for the City and County of San Francisco. DEM was created in 2006 by local legislation that reorganized the Emergency Communications Department and the Office of Emergency Services into a single agency. For more information on the Department of Emergency Management, please visit: http://www.sfdem.org/.
Application Opening: March 04, 2025
Application Deadline: No sooner than March 18, 2025 (11:59 PM PT)
Recruitment ID: PEX-8602-0151483
Job Description
Appointment Type: This is a Permanent Exempt (PEX) appointment not to exceed three (3) years. However, appointees would have an opportunity to reapply for an additional term. This position is exempt from Civil Service Commission rules pursuant to the City and County of San Francisco, Charter Section 10.104, and incumbents are considered “at will” and serve at the discretion of the Appointing Officer. This is a full time, 40 hours per week appointment.
The San Francisco Department of Emergency Management, Division of Emergency Services, is currently hiring one (1) permanent exempt, full-time position in classification 8602 Emergency Services Coordinator II as an Integrated Preparedness Specialist. Under the direction of the Emergency Services Exercise and Training Coordinator within the Integrated Preparedness Team, this position is responsible for supporting training, exercise, credentialing, and planning activities that benefit the City's emergency management efforts and supporting the development and implementation of a multi-year Integrated Preparedness Plan. These tasks include supporting the cyclical development, maintenance, and revision of emergency and disaster training, exercises, and planning from start to finish, including corrective action planning and execution.
This position works collaboratively with staff within and outside of the Department of Emergency Management and therefore requires flexibility, coordination, and the ability to work well with others. Strong communication skills and initiative are requirements for this position.
Additional functions of the Integrated Preparedness Specialist position include, but are not limited to the following:
- Serves as a point of contact for information regarding emergency management trainings, exercises, and the EOC credentialing program.
- Coordinates and presents emergency management training for City employees and emergency responders.
- Coordinates vendor training as needed and ensures vendor-training instructors and course curricula pertain to urban/metropolitan risks and hazards.
- Updates and maintains documentation related to citywide emergency management training need assessments.
- Collects information for DEM's integrated training calendar for dissemination across digital, social, and traditional platforms.
- Produces materials for exercises and training that include other City departments, non-profits, private sector, and regional partners.
- Updates exercise and training materials based on best practices and relevant changes to policies, protocols, and plans. Analyzes data from and proposes improvements based on trainee and exercise participant feedback tools.
- Works with the emergency plan writing team to enable appropriate training approaches that integrate the full array of emergency management plans.
- Supports plan development and validation through socialization, exercise development, and other associated work.
- Ensures appropriate training certifications and credentials are recorded for emergency training and exercise completion. Maintains training records and reports for auditing purposes.
- Attends appropriate meetings with other City and/or partner agencies (e.g., Bay Area Urban Areas Security Initiative [UASI] Training and Exercise Workgroup) to inform training, exercise, credentialing, and planning needs.
- Serves as 24/7 Duty Officer on a rotating basis.
- Responds to local disasters and emergencies and work in the city’s Emergency Operations Center (EOC) during activations.
- Performs other duties as assigned.
- Work is generally performed during business hours Monday-Friday. This position requires flexibility to perform various assignments both scheduled and unscheduled, such as responding to an Emergency Operations Center, supporting special events, and leading community outreach, and may include working weekends, evenings, shifts, and holidays, as necessary.
- This position is required to carry a work-issued cell phone.
- This position is required to serve as a 24/7 on-call Duty Officer on a rotational basis.
- This position will be required to obtain a Type III EOC Position Credential in at least one (1) Incident Command System position within two years of employment. Training time toward this achievement will be allowed as a portion of the workday.
Minimum Qualifications
1a. Possession of a baccalaureate degree from an accredited college or university AND two (2) years of experience in emergency/disaster planning and management or a closely related field;OR
1b. Possession of a baccalaureate degree from an accredited college or university in Business, Public Administration, Emergency Management or a closely related field AND one (1) year of experience in emergency/disaster planning and management or a closely related field;OR
1c. Possession of a master’s degree from an accredited college or university in Business, Public Administration, Emergency Management or a closely related field;AND
- Completion of United States Department of Homeland Security, FEMA, Emergency Management Institute Courses: IS 100.b or ICS 100, IS 200.b or ICS 200, and IS 700/800;AND
- Possession and maintenance of a valid driver’s license (a valid California driver’s license is required at the time of appointment).
Additional experience in emergency/disaster planning and management, as described above, may substitute for the required degree on a year-for-year basis.Thirty (30) semester units or forty-five (45) quarter units equal one (1) year.
Desirable Qualifications
- Completion of relevant emergency management training, such as the Professional Development Series (IS-120, IS-230, IS-235, IS-240).
- Familiarity with the fundamentals of the Homeland Security Exercise and Evaluation Program (HSEEP).
- Experience writing, revising, or implementing emergency plans, training, and exercises.
- Local, state, or federal emergency response experience in an Incident Command Post, Department Operations Center, or Emergency Operations Center.
- Strong writing and grammar skills with close attention to detail.
- Excellent oral communication skills, including experience speaking in front of large groups.
- Comfort with technical systems (e.g., Microsoft Office Suite, including Teams and SharePoint, user administration, etc.) and file management.
Note: One year of full-time employment is equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.
VERIFICATION:Verification of Education and Experience:Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found athttps://sfdhr.org/how-verify-education-requirements
Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.
Additional Information
SELECTION PROCEDURES:The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited for an interview.
Minimum Qualification Supplemental Questionnaire (MQSQ): Candidates will be required to complete a MQSQ as part of the employment application. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQs) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.
Notes: Applicants who meet the minimum qualifications are not guaranteed advancement through all of the steps in the selection procedure.
Additional Information Regarding Employment with the City and County of San Francisco:
- Information About the Hiring Process
- Conviction History
- Employee Benefits Overview
- Equal Employment Opportunity
- Disaster Service Worker
- ADA Accommodation
- Right to Work
- Copies of Application Documents
- Diversity Statement
Submit your application through this job ad. Applicants will receive a confirmation email fromnotification@careers.sf.govthat their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records.Failure to receive this email means that the online application was not submitted or received.
Analyst Information:If you have any questions regarding this recruitment or application process, please contact the analyst, Emily Liang at emily.s.liang@sfgov.org.
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.
