What are the responsibilities and job description for the Director of Facilities position at City Care OKC?
Director of Facilities Job Description
Reports to: Chief Operations Officer (COO)
Department: Operations
Location: City Care Facilities in OKC, Norman, and beyond
Status: Full-Time, Exempt
Pay Rate: $65,000
Position Summary
The Director of Facilities is responsible for the overall upkeep, safety, and functionality of City Care’s
facilities, ensuring that all properties are well-maintained, operational, and compliant with safety
regulations. This role oversees preventative maintenance, repairs, vendor contracts, facilitiesrelated
budgeting, safety compliance, and property management while supporting the mission of
City Care.
Key Responsibilities
1. Maintenance & Facility Operations
Oversee routine maintenance and repairs across all City Care properties, including emergency
shelter, respite shelter, supportive housing sites, and administrative offices.
Develop and implement a preventative maintenance plan to extend the life of facilities and
equipment.
Respond promptly to urgent maintenance issues and coordinate appropriate solutions.
Ensure that facilities meet safety, accessibility, and compliance standards (fire codes, ADA
regulations, etc.).
Maintain an up-to-date inventory of equipment, supplies, and tools needed for repairs.
2. Vendor & Contractor Management
Manage relationships with third-party contractors, vendors, and service providers (HVAC,
plumbing, electrical, janitorial, security, pest control, etc.).
Obtain and evaluate bids for major repairs and renovations, ensuring cost-effectiveness and
quality.
Oversee contract negotiations and performance evaluations for service providers.
3. Budget & Compliance
Work with the COO and Finance team to develop and manage the facilities budget, prioritizing
maintenance and capital improvements.
Ensure compliance with OSHA, fire codes, and other regulatory requirements.
Maintain accurate records of inspections, permits, and compliance documentation.
4. Staff Leadership & Coordination
Supervise and support maintenance, housing compliance, and property management staff
and coordinate with program managers on site-specific maintenance needs, providing consistent
updates on projects.
Provide training and guidance to staff on facility-related protocols and emergency procedures.
Develop on-call schedule for maintenance staff.
Implement RealPage - a work order/request system for staff and residents to report facility
issues and receive timely notifications and responses.
5. Facility Improvement & Planning
Assist leadership in long-term planning for facility construction, upgrades, and renovations.
Identify opportunities for sustainability and efficiency improvements (e.g., energy-efficient
lighting, water conservation efforts).
Coordinate office moves, space planning, and furniture procurement as needed.
Qualifications
3 years of experience in facilities management, maintenance, property management, or a
related field.
Knowledge of building systems (HVAC, plumbing, electrical) and general repair work.
Strong vendor management and negotiation skills.
Ability to manage multiple locations and prioritize urgent needs.
Basic knowledge of OSHA and building safety regulations and Oklahoma Residential Landlord
and Tenant Act.
Experience managing staff.
Proficiency in Microsoft Office and familiarity with facility management software (preferred).
Commitment to City Care’s mission and experience in a nonprofit setting (preferred).
Work Environment & Physical Demands
Ability to lift up to 50 lbs, climb ladders, and work in a variety of settings.
Work is on-site and will require occasional after-hours availability for emergency repairs.
Salary : $65,000
