What are the responsibilities and job description for the Supervisor - Accounting position at City of Abilene?
GENERAL DESCRIPTION
Under general supervision of the Division Manager – Accounting, this position oversees daily operations of various accounting services functions. This role assists with the supervision of staff, prepares reconciliations, records financial transactions, monitors accounts receivable, and supports accounts payable and cashiering functions.
SUPERVISION EXERCISED
Exercises supervision over lower-level staff.
IMPORTANT AND ESSENTIAL DUTIES
Record financial transactions with the preparation and entry of journal entries into the ERP system.
Process Accounts Payable payments and assist in Accounts Payable functions, including invoice adjustments or approvals, as needed.
Assist with reconciliations of the bank statement to the general ledger. Evaluate and consult on end of day procedures with various divisions to improve efficiencies in bank reconciliation process. Identify and investigate the cause of discrepancies between the bank and general ledger.
Oversee general billing accounts receivable processes across the City. Monitor receivables and aging reports. Provide training and support on preparation of general billing invoices. Ensure invoices are prepared timely and billings are credited to the proper funds and accounts. Recommend invoices for write-offs to City management.
Assist in overseeing cashiering operations across City. Provide training and support to other divisions on ERP cashiering system.
Identify and assist in the implementation of process improvements to enhance accuracy and efficiency in accounting operations.
Support the Division Manager in oversight of accounting services. Assist in planning, organizing, and supervising lower-level staff in accounting tasks. Oversee and audit the quality and timeliness of their work. Assists in ensuring the accuracy, completeness, and timeliness of financial transactions, reporting, and compliance with applicable laws, regulations, and policies.
Respond to staff inquiries, provide assistance and technical advice. Assist departments with transaction inquiries and reports in ERP software.
Perform various accounting reconciliations.
Prepare and review financial reports, including periodic financial statements. Consult and collaborate with departments on their budgets and transactions. Prepare budget reports and provide information as requested.
Assist with special projects as assigned.
OTHER JOB-RELATED DUTIES
Perform other job-related duties and responsibilities as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:
Microsoft Excel and Office.
Generally Accepted Accounting Principles (GAAP).
Governmental accounting and fund structures.
Best practices in accounting.
Bank reconciliation.
Accounting process cycles from beginning to end.
Principles of supervision, training, and performance evaluation.
Skill to:
Operate office equipment, including computer and calculator.
Proficient in intermediate-level computer software applications.
Attention to detail and accuracy.
Investigate and resolve accounting errors, discrepancies, and other disputes.
Ability to:
Meet job deadlines for assigned functions.
Work independently.
Deliver constructive feedback in a respectful, empathetic, and solution-oriented manner when working with team members and other departments.
Communicate clearly and concisely, both orally and in writing.
Provide guidance and training on accounting procedures and software.
Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally
Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.
Lead, manage, and perform as a team member in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.
Experience and Training Guidelines:
For positions with more than one level, all listed requirements at the lower levels are required at the higher levels. Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying. Knowledge, skills, and abilities may be obtained through:
Experience:
Three (3) years of experience in accounting is required.
Education/Training:
A Bachelor’s Degree in accounting or a related field is required.
License or Certificate:
A valid Texas driver’s license, the ability to obtain one within ninety (90) days of employment, or a military waiver is preferred.
Special Requirements:
Essential duties require the following physical skills and work environment:
HIPPA Compliance training is required within sixty (60) days of employment.
Work in a standard office environment.
Transport a loaded cart.
With or without accommodation, the “X” indicates the overall strength demand of the position during a typical workday:
___ Sedentary – lifting of no more than 10 pounds
___ Light – lifting no more than 20 pounds; carrying up to 10 pounds
_X_ Medium – lifting no more than 50 pounds; carrying up to 25 pounds
___ Heavy – lifting no more than 100 pounds; carrying up to 50 pounds
___ Very Heavy – team lifting over 100 pounds; carrying more than 50 pounds
Physical Demand Codes: The following describes whether or not the position is expected to exert the physical demands listed during a typical workday as well as the overall frequency of the task:
Codes for how often:
N = No
E = Extensive (100 – 70% of the time)
M = Moderate (60 – 30% of the time)
I = Infrequent (20 – 10% of the time)
A = Almost Never (< 10% of the time)
Code / Task
_I__ Standing
_E_ Sitting
_M_ Walking
_I_ Lifting
_A_ Carrying
_I_ Pushing/Pulling
_N_ Overhead Work
_E_ Fine Dexterity
_I__ Kneeling
_A_ Crouching
_N_ Crawling
_I__ Bending
_N_ Twisting
_N_ Climbing
_E_ Balancing
_E_ Vision
_E_ Hearing
_E_ Talking
___ Other: _____________________
Under general supervision of the Division Manager – Accounting, this position oversees daily operations of various accounting services functions. This role assists with the supervision of staff, prepares reconciliations, records financial transactions, monitors accounts receivable, and supports accounts payable and cashiering functions.
SUPERVISION EXERCISED
Exercises supervision over lower-level staff.
IMPORTANT AND ESSENTIAL DUTIES
Record financial transactions with the preparation and entry of journal entries into the ERP system.
Process Accounts Payable payments and assist in Accounts Payable functions, including invoice adjustments or approvals, as needed.
Assist with reconciliations of the bank statement to the general ledger. Evaluate and consult on end of day procedures with various divisions to improve efficiencies in bank reconciliation process. Identify and investigate the cause of discrepancies between the bank and general ledger.
Oversee general billing accounts receivable processes across the City. Monitor receivables and aging reports. Provide training and support on preparation of general billing invoices. Ensure invoices are prepared timely and billings are credited to the proper funds and accounts. Recommend invoices for write-offs to City management.
Assist in overseeing cashiering operations across City. Provide training and support to other divisions on ERP cashiering system.
Identify and assist in the implementation of process improvements to enhance accuracy and efficiency in accounting operations.
Support the Division Manager in oversight of accounting services. Assist in planning, organizing, and supervising lower-level staff in accounting tasks. Oversee and audit the quality and timeliness of their work. Assists in ensuring the accuracy, completeness, and timeliness of financial transactions, reporting, and compliance with applicable laws, regulations, and policies.
Respond to staff inquiries, provide assistance and technical advice. Assist departments with transaction inquiries and reports in ERP software.
Perform various accounting reconciliations.
Prepare and review financial reports, including periodic financial statements. Consult and collaborate with departments on their budgets and transactions. Prepare budget reports and provide information as requested.
Assist with special projects as assigned.
OTHER JOB-RELATED DUTIES
Perform other job-related duties and responsibilities as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:
Microsoft Excel and Office.
Generally Accepted Accounting Principles (GAAP).
Governmental accounting and fund structures.
Best practices in accounting.
Bank reconciliation.
Accounting process cycles from beginning to end.
Principles of supervision, training, and performance evaluation.
Skill to:
Operate office equipment, including computer and calculator.
Proficient in intermediate-level computer software applications.
Attention to detail and accuracy.
Investigate and resolve accounting errors, discrepancies, and other disputes.
Ability to:
Meet job deadlines for assigned functions.
Work independently.
Deliver constructive feedback in a respectful, empathetic, and solution-oriented manner when working with team members and other departments.
Communicate clearly and concisely, both orally and in writing.
Provide guidance and training on accounting procedures and software.
Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally
Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.
Lead, manage, and perform as a team member in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.
Experience and Training Guidelines:
For positions with more than one level, all listed requirements at the lower levels are required at the higher levels. Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying. Knowledge, skills, and abilities may be obtained through:
Experience:
Three (3) years of experience in accounting is required.
Education/Training:
A Bachelor’s Degree in accounting or a related field is required.
License or Certificate:
A valid Texas driver’s license, the ability to obtain one within ninety (90) days of employment, or a military waiver is preferred.
Special Requirements:
Essential duties require the following physical skills and work environment:
HIPPA Compliance training is required within sixty (60) days of employment.
Work in a standard office environment.
Transport a loaded cart.
With or without accommodation, the “X” indicates the overall strength demand of the position during a typical workday:
___ Sedentary – lifting of no more than 10 pounds
___ Light – lifting no more than 20 pounds; carrying up to 10 pounds
_X_ Medium – lifting no more than 50 pounds; carrying up to 25 pounds
___ Heavy – lifting no more than 100 pounds; carrying up to 50 pounds
___ Very Heavy – team lifting over 100 pounds; carrying more than 50 pounds
Physical Demand Codes: The following describes whether or not the position is expected to exert the physical demands listed during a typical workday as well as the overall frequency of the task:
Codes for how often:
N = No
E = Extensive (100 – 70% of the time)
M = Moderate (60 – 30% of the time)
I = Infrequent (20 – 10% of the time)
A = Almost Never (< 10% of the time)
Code / Task
_I__ Standing
_E_ Sitting
_M_ Walking
_I_ Lifting
_A_ Carrying
_I_ Pushing/Pulling
_N_ Overhead Work
_E_ Fine Dexterity
_I__ Kneeling
_A_ Crouching
_N_ Crawling
_I__ Bending
_N_ Twisting
_N_ Climbing
_E_ Balancing
_E_ Vision
_E_ Hearing
_E_ Talking
___ Other: _____________________
