What are the responsibilities and job description for the Division Chief/Logistics position at City of Alachua?
Minimum Qualifications
High School diploma or equivalent and an associate’s degree in fire sciences, emergency medical services, or directly related field and four years of certified Firefighter II and Paramedic verifiable work experience of which two years must include supervisory experience at a company officer level or above; or a bachelor degree in fire administration, public or business administration or related field and 2 years of certified Firefighter II and Paramedic verifiable supervisory experience at a company officer level or above; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.
Successful completion of a pre-employment drug screen & physical examination and successful completion of all applicable background checks pre-hire and ongoing are required.
UPON SUBMISSION OF ALACHUA COUNTY EMPLOYMENT APPLICATION, PROOF OF THE FOLLOWING MUST BE PROVIDED:
This is responsible technical, administrative and supervisory work overseeing the logistical operations within the fire department to ensure that all necessary resources, equipment, and supplies are available and properly maintained. This role is crucial in supporting emergency response operations, long-term planning, and efficient day-to-day department functions.
An employee assigned to this classification will manage the Central Supply Warehouse (CSW) staff, coordinate with other divisions, and maintain strong relationships with external vendors and suppliers.
Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained. This position reports directly to an Assistant Chief.
Examples of Duties
This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.
Exudes a positive customer service focus.
Advocates building organizational culture by aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication.
Supervises and coordinates the activities of subordinate employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation.
Serves as a Supervisor or Command Officer of Special Risk member(s) whose duties include on-the-scene fighting of fires, fire prevention or firefighter training, or the direct supervisor of members who have such responsibilities.
Oversees the procurement, inventory, and maintenance of Fire/EMS apparatus equipment and other emergency related supplies as well as general station supplies.
Collaborates with the Assistant Chiefs of Fire and EMS Operations to ensure all fire department vehicles and equipment are properly stocked and maintained for emergency responses.
Evaluates and assesses supply and equipment capabilities; recommends enhancements to maintain and improve safety and effectiveness.
Develops and manages inventory control systems to track equipment and supplies usage.
Coordinates the distribution and replenishment of resources as needed during both non-emergency and emergency incidents.
Oversees the Self-Contained Breathing Apparatus (SCBA) and Bunker Gear/PPE programs to include purchase, coordination of repairs/cleaning, and service compliance.
Manages and monitors the logistics division's budget, ensuring that expenses are controlled and resources are allocated effectively.
Works with finance and procurement teams to prepare annual budgets for equipment purchases, maintenance, and supplies.
Identifies cost-saving opportunities related to logistics operations and present recommendations for improving efficiency.
Ensures that all logistical operations adhere to department policies, fire safety regulations, and local laws.
Responds to fire and medical emergency scenes as required and performs to the level of certification including: operating fire equipment, laying hose, fire combat, search & rescue, endotracheal intubation, administration of drugs/fluids, cardiac monitoring/defibrillation or any other task or assignment as directed by the Incident Commander.
Maintains records of resources used during emergency incidents, including costs and supplies consumed.
Prepares incident after-action reports, detailing logistics support and identifying areas for improvement.
Maintains detailed logs of equipment status, repairs, and maintenance schedules.
Serves as the primary point of contact for internal and external stakeholders regarding logistics operations.
Communicates effectively with other fire department divisions to ensure seamless coordination of resources during emergencies.
Ensures that logistics personnel have the necessary tools and information to execute their duties efficiently.
Develops and implements the fire department’s logistical policies and procedures.
Prepares for and coordinates the logistics needs of special events, large-scale incidents, and public safety operations.
Plans and coordinates resource acquisition strategies for long-term department needs, including vehicles, technology, and specialized equipment.
Schedules and coordinates annual equipment testing for ladder, hose, extrication, SCBA, stretcher, cardiac monitors, etc.
Provides ongoing training on equipment associated with bunker gear, SCBA's, stretchers, monitors, and various other Fire/EMS related equipment to ensure current and future employees are informed and up to date with equipment.
Coordinates and participates in departmental multi-company, facility, and live fire training events to ensure proper use, decontamination, and documentation of Fire/EMS equipment.
Establishes and maintains relationships with external suppliers, contractors, and service providers.
Negotiates contracts and agreements for the purchase of supplies, services, and equipment.
Ensures timely delivery of materials and services as per contractual agreements.
Stays updated on best practices and emerging trends in logistics, firefighting technology, and supply chain management.
Recommends improvements to existing logistical systems and implement new technologies to enhance operational efficiency.
Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.
NOTE: The examples listed above are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Knowledge, Skills And Abilities
Extensive knowledge of current principles and practices of Fire/Rescue/EMS operations.
Thorough knowledge of emergency medical equipment, operation, and maintenance.
Thorough knowledge of County and Fire Rescue Policies and Procedures.
Thorough knowledge of the laws, rules and regulations relating to the delivery of community fire and rescue emergency services.
Thorough knowledge of the Incident Command System (ICS).
Knowledge of safety and compliance regulations in firefighting and logistics.
Strong organizational and project management skills.
Excellent communication, negotiation, and interpersonal skills.
Proficient skills in logistics management software and technology.
Ability to make quick, effective decisions during emergencies.
Ability to effectively supervise and coordinate the activities of subordinate employees.
Ability to maintain records and prepare reports.
Ability to operate a motor vehicle.
Ability to prepare and monitor operating budgets.
Ability to negotiate for services and prepare and monitor contracts.
Ability to communicate effectively, both orally and in writing, including public speaking and preparing written reports.
Ability to establish and maintain effective working relationships with co-workers, citizens, outside agencies and other governmental entities.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to walk, sit, use hands to finger, handle or feel objects, tools, or controls; and talk or hear.
The employee frequently is required to stand; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move more than 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works near moving mechanical parts; in high, precarious places; and in outside weather conditions and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat, risk of electrical shock, and vibration.
Work may occur in fire stations, outdoor environments, and during large-scale emergency responses. Flexibility to adapt to dynamic work settings is essential.
The noise level in the work environment is usually moderate.
An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits
You may also view Frequently Asked Questions (FAQs) regarding benefits.
Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
01
If an applicant meets all minimum qualifications as posted he/she is referred to the appropriate hiring manager. The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for the ones with the specific experience he/she is seeking. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. I understand and will answer the following supplemental questions completely and thoroughly.
I understand that once my application has been submitted for this specific position that I will NOT be able to make any changes to it. Any changes to my master application will only be reflected in any future positions for which I may apply. Should I desire to have updated information included for this specific position I should contact the Human Resources office at (352) 374-5219 for assistance.
I understand a Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position.
High School diploma or equivalent and an associate’s degree in fire sciences, emergency medical services, or directly related field and four years of certified Firefighter II and Paramedic verifiable work experience of which two years must include supervisory experience at a company officer level or above; or a bachelor degree in fire administration, public or business administration or related field and 2 years of certified Firefighter II and Paramedic verifiable supervisory experience at a company officer level or above; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.
Successful completion of a pre-employment drug screen & physical examination and successful completion of all applicable background checks pre-hire and ongoing are required.
UPON SUBMISSION OF ALACHUA COUNTY EMPLOYMENT APPLICATION, PROOF OF THE FOLLOWING MUST BE PROVIDED:
- Current State of Florida Firefighter II Certificate of Compliance must be maintained as a condition of employment.
- Florida Fire Instructor I Certification or EMS Educator Level A and B.
- Current State of Florida Paramedic certificate. If out of state current Paramedic certification, must obtain a State of Florida Paramedic Certificate within twelve months of appointment to the positions. Must be maintained as a condition of employment.
- Current designation as an Advanced Cardiac Life Support Provider.
- A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. If out of state valid Driver’s License is provided at the time of application, a valid State of Florida Driver’s License must be obtained within 30 days of appointment to position.
- A sworn affidavit attesting to the non-use of tobacco products. Click this link(Download PDF reader) to retrieve tobacco affidavit.
- Incident Command NIMS certification in IS-100 and IS-200.
- Certification by the Alachua County Medical Director is required within the first month of employment and must be maintained as a condition of employment.
- Incident Command NIMS certification in ICS-300 must be obtained within the first six (6) months and maintained as a condition of employment.
- Florida Fire Instructor II Certification must be obtained within the first twelve (12) months and maintained as a condition of employment.
- Florida Live Fire Trainer Instructor must be obtained within the first twelve (12) months and maintained as a condition of employment.
- Florida Health and Safety Officer Certification must be obtained within the first (12) twelve months and maintained as a condition of employment.
This is responsible technical, administrative and supervisory work overseeing the logistical operations within the fire department to ensure that all necessary resources, equipment, and supplies are available and properly maintained. This role is crucial in supporting emergency response operations, long-term planning, and efficient day-to-day department functions.
An employee assigned to this classification will manage the Central Supply Warehouse (CSW) staff, coordinate with other divisions, and maintain strong relationships with external vendors and suppliers.
Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained. This position reports directly to an Assistant Chief.
Examples of Duties
This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.
Exudes a positive customer service focus.
Advocates building organizational culture by aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication.
Supervises and coordinates the activities of subordinate employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation.
Serves as a Supervisor or Command Officer of Special Risk member(s) whose duties include on-the-scene fighting of fires, fire prevention or firefighter training, or the direct supervisor of members who have such responsibilities.
Oversees the procurement, inventory, and maintenance of Fire/EMS apparatus equipment and other emergency related supplies as well as general station supplies.
Collaborates with the Assistant Chiefs of Fire and EMS Operations to ensure all fire department vehicles and equipment are properly stocked and maintained for emergency responses.
Evaluates and assesses supply and equipment capabilities; recommends enhancements to maintain and improve safety and effectiveness.
Develops and manages inventory control systems to track equipment and supplies usage.
Coordinates the distribution and replenishment of resources as needed during both non-emergency and emergency incidents.
Oversees the Self-Contained Breathing Apparatus (SCBA) and Bunker Gear/PPE programs to include purchase, coordination of repairs/cleaning, and service compliance.
Manages and monitors the logistics division's budget, ensuring that expenses are controlled and resources are allocated effectively.
Works with finance and procurement teams to prepare annual budgets for equipment purchases, maintenance, and supplies.
Identifies cost-saving opportunities related to logistics operations and present recommendations for improving efficiency.
Ensures that all logistical operations adhere to department policies, fire safety regulations, and local laws.
Responds to fire and medical emergency scenes as required and performs to the level of certification including: operating fire equipment, laying hose, fire combat, search & rescue, endotracheal intubation, administration of drugs/fluids, cardiac monitoring/defibrillation or any other task or assignment as directed by the Incident Commander.
Maintains records of resources used during emergency incidents, including costs and supplies consumed.
Prepares incident after-action reports, detailing logistics support and identifying areas for improvement.
Maintains detailed logs of equipment status, repairs, and maintenance schedules.
Serves as the primary point of contact for internal and external stakeholders regarding logistics operations.
Communicates effectively with other fire department divisions to ensure seamless coordination of resources during emergencies.
Ensures that logistics personnel have the necessary tools and information to execute their duties efficiently.
Develops and implements the fire department’s logistical policies and procedures.
Prepares for and coordinates the logistics needs of special events, large-scale incidents, and public safety operations.
Plans and coordinates resource acquisition strategies for long-term department needs, including vehicles, technology, and specialized equipment.
Schedules and coordinates annual equipment testing for ladder, hose, extrication, SCBA, stretcher, cardiac monitors, etc.
Provides ongoing training on equipment associated with bunker gear, SCBA's, stretchers, monitors, and various other Fire/EMS related equipment to ensure current and future employees are informed and up to date with equipment.
Coordinates and participates in departmental multi-company, facility, and live fire training events to ensure proper use, decontamination, and documentation of Fire/EMS equipment.
Establishes and maintains relationships with external suppliers, contractors, and service providers.
Negotiates contracts and agreements for the purchase of supplies, services, and equipment.
Ensures timely delivery of materials and services as per contractual agreements.
Stays updated on best practices and emerging trends in logistics, firefighting technology, and supply chain management.
Recommends improvements to existing logistical systems and implement new technologies to enhance operational efficiency.
Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.
NOTE: The examples listed above are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Knowledge, Skills And Abilities
Extensive knowledge of current principles and practices of Fire/Rescue/EMS operations.
Thorough knowledge of emergency medical equipment, operation, and maintenance.
Thorough knowledge of County and Fire Rescue Policies and Procedures.
Thorough knowledge of the laws, rules and regulations relating to the delivery of community fire and rescue emergency services.
Thorough knowledge of the Incident Command System (ICS).
Knowledge of safety and compliance regulations in firefighting and logistics.
Strong organizational and project management skills.
Excellent communication, negotiation, and interpersonal skills.
Proficient skills in logistics management software and technology.
Ability to make quick, effective decisions during emergencies.
Ability to effectively supervise and coordinate the activities of subordinate employees.
Ability to maintain records and prepare reports.
Ability to operate a motor vehicle.
Ability to prepare and monitor operating budgets.
Ability to negotiate for services and prepare and monitor contracts.
Ability to communicate effectively, both orally and in writing, including public speaking and preparing written reports.
Ability to establish and maintain effective working relationships with co-workers, citizens, outside agencies and other governmental entities.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to walk, sit, use hands to finger, handle or feel objects, tools, or controls; and talk or hear.
The employee frequently is required to stand; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move more than 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works near moving mechanical parts; in high, precarious places; and in outside weather conditions and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat, risk of electrical shock, and vibration.
Work may occur in fire stations, outdoor environments, and during large-scale emergency responses. Flexibility to adapt to dynamic work settings is essential.
The noise level in the work environment is usually moderate.
An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits
- Medical/Health Insurance
- Employee Life Insurance
- Florida Retirement System
- Employee Assistance Program
- Dental Insurance
- Vision Insurance
- Supplemental & Dependent Life Insurance
- Deferred Retirement Program
- Flexible Spending Accounts
- Roth IRA
- Tuition Assistance Program
- Computer Purchase Program
You may also view Frequently Asked Questions (FAQs) regarding benefits.
- FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee.
- TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details.
- HOLIDAYS Holidays are as follows:
- New Years Day
- Martin Luther King Day
- Memorial Day
- Juneteenth
- Independence Day
- Labor Day
- Veterans' Day
- Thanksgiving Day
- Friday following Thanksgiving
- Christmas Eve (IAFF*)
- Christmas Day
- Additional Christmas Holiday (All non-IAFF employees)
- 2 Floating Holidays (All non- IAFF employees)
- IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays.
Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
01
If an applicant meets all minimum qualifications as posted he/she is referred to the appropriate hiring manager. The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for the ones with the specific experience he/she is seeking. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. I understand and will answer the following supplemental questions completely and thoroughly.
- Yes
- No
I understand that once my application has been submitted for this specific position that I will NOT be able to make any changes to it. Any changes to my master application will only be reflected in any future positions for which I may apply. Should I desire to have updated information included for this specific position I should contact the Human Resources office at (352) 374-5219 for assistance.
- Yes
- No
I understand a Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position.
- Yes
- No
- Required Question
