What are the responsibilities and job description for the Administrative Assistant position at City of Albany, NY?
** All applicants must formally submit an application online via jobs.albanyny.gov to be considered for this position.**
DISTINGUISHING FEATURES OF THE CLASS: Under general supervision by the department head or their designee, the incumbent makes independent decisions on issues encountered within a delegated scope of activity. The incumbent assists in the development, planning and coordination of departmental activities. Supervision of others is not typical of this position.
TYPICAL WORK ACTIVITIES: (Illustrative Only)
- Provides support to management with office methods, procedures and other nontechnical fields for planning and administering programs;
- Collects necessary information and assists in the preparation of the departmental budget estimates;
- Obtains pricing information for department purchases as required;
- Prepares vouchers for payment;
- Collects agenda items and prepares and distributes agenda for board and committee meetings;
- Requisitions materials and supplies;
- Maintains accounts, receipts and records;
- Prepares and maintains report records through research and review;
- Maintains office calendar and room reservation system;
- Reads incoming mail and answers general correspondence as directed;
- May attend meetings and record minutes;
- May attend staff conferences concerning administrative procedures within the department;
- May develop, maintain and update computerized records containing information required for office programs;
- Performs all administrative and clerical duties as assigned;
- Performs related work as required.
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:
- Good knowledge of the principles and practices of office management;
- Good knowledge of personal computers and office equipment, such as spreadsheets, word processing, calendar, e-mail and database software;
- Working knowledge of board and committee operations and meeting procedures;
- Working knowledge of research methods and principles of account keeping;
- Ability to make clear and accurate analyses of facts, figures and processes;
- Ability to relate effectively and professionally with co-workers, superiors and the public;
- Ability to present data, reports and comments clearly and concisely;
- Tact and courtesy;
- Good judgment;
- Thoroughness;
- Dependability;
- Physical condition commensurate with the demands of the position.
MINIMUM QUALIFICATIONS:
A. Possession of a Bachelor’s Degree (or higher) and one (1) year of satisfactory, fulltime paid work experience (or its part-time equivalency) in an office environment; OR
B. Possession of an Associate’s Degree and three (3) years of satisfactory, fulltime paid work experience (or its part-time equivalency) in an office environment; OR
C. Graduation from high school or possession of a high school equivalency diploma and five (5) years of satisfactory, fulltime paid work experience (or its part-time equivalency) in an office environment; OR
D. Any equivalent combination of training and experience as defined by the limits of (A) through (C) above.
** All applicants must formally submit an application online via jobs.albanyny.gov to be considered for this position.**
Job Type: Full-time
Pay: $42,510.00 - $60,840.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Parental leave
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Ability to Commute:
- Albany, NY 12207 (Required)
Ability to Relocate:
- Albany, NY 12207: Relocate before starting work (Required)
Work Location: In person
Salary : $42,510 - $60,840
