What are the responsibilities and job description for the Fiscal Officer II position at City of Alexandria, VA?
FISCAL OFFICER II
“Preserving the Past, while Innovating our Future!”
The City of Alexandria is located in northern Virginia and is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 150,000 and a land area of 15.75 square miles, Alexandria is the seventh largest city in the Commonwealth of Virginia. Alexandria has a charming waterfront and is a unique and historic place to live and work. About one-quarter of the City’s square miles have been designated as a national or local historic district.? We proudly embrace our rich history and seize the endless opportunities that lie ahead. If you are interested in working for the vibrant City of Alexandria, we invite qualified candidates to apply for our Fiscal Officer II position.What we do and how we do it is driven by our 4 Guiding Principles:
- Aligning the work we do with our strategic plan
- Executing against our strategy and ensuring accountability for our results
- Promoting and encouraging a culture of leadership and ownership at all levels of the organization
- Promoting a culture of service excellence, creativity and entrepreneurship
The Fiscal Officer II will supervise and manage the department’s financial operations including analytical work required for the development and formulation of department’s annual operating and capital budgets required to support operating programs; execution and management of approved operating budgets by department staff and/or contractors; the exercising of program controls over the obligation and expenditure of appropriated funds; and the provision of administrative management services. The completed work generally contributes to other departmental/divisional programs and affects the reliability, accuracy or acceptability of the outcome of such programs. An incumbent independently conceptualizes, organizes and carries out most work assignments under minimal supervision. Special assignments are outlined by the supervisor in terms of the end product required. Written guidelines are available for use in most City/State financial management matters. The incumbent develops departmental procedures for use in various other program matters.
What You Should Bring
The ideal candidate should have knowledge of administrative processes including budget formulation and fiscal management, accounts payable, human resources and procurement. The candidate should possess the ability to communicate clearly and effectively both orally and in writing; have strong math skills; the ability to perform complex analyses; maintain financial records; and prepare reports and statements as needed. The ability to understand and follow and provide complex verbal and written instructions is required.
The Opportunity – Examples of Work
- Conducts financial analysis to aide in the development of the department's operating and CIP budgets;
- Analyzes complex budget and financial matters, and makes recommendations regarding problems and solutions to budget issues such as reductions, increases, and alternate methods for meeting departmental programmatic and budget goals;
- Develops monthly financial reports for tracking and analyzing budgets;
- Manages the department's operating budget and reviews and approves payment vouchers for goods and services obtained in operating programs and capital improvement projects;
- Reviews and approves payment vouchers and agency purchase orders for the department after verifying that the documents are in compliance with City procedures and regulations;
- Provides timely reporting as required by the Office of Management and Budget and the Department of Finance;
- Oversees the department's Capital Improvement Program (CIP) budget;
- Resolves problems pertaining to purchasing and budget issues;
- Recommends budget adjustments and alternative methods for meeting budget goals to the Director and Division Chief of Administration;
- Prepares budget forecast/projection reports of general fund expenditures for the department;
- Supervises department fiscal staff;
- Performs related work as required.
Our mission is to provide exceptional management of the City's real estate, facilities and other support services for all our customers, internal and external. The Department of General Services staff strive to provide our customers with unmatched services by proactively managing the City's assets to support the delivery of services to the City of Alexandria, responding to service requests in a timely manner, listening to our customers, and ensuring that our customers are satisfied with the resolution.
Minimum & Additional Requirements
Four Year College Degree; three years of experience in positions involving public administration, public financial planning, public budgeting, government accounting, electronic data processing, procurement contracting and personnel management; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.
Preferred Qualifications
Master's degree; six years of progressively responsible fiscal experience in local government financial operations, which includes budget preparation and forecasting and expenditure accounting and tracking. Extensive use of the Microsoft Office Suite to include advanced Excel skills, including proficiency with functions such as VLOOKUP, pivot tables, and complex formulas for data analysis and reporting and use of ERP systems.
Notes
This position requires the successful completion of pre-employment background checks including but not limited to drug testing, criminal background.
The Department of General Services (DGS) is a first response department and as such all DGS employees are deemed essential or emergency personnel and maybe required to report to work when the City government is open with liberal leave or closed during emergencies.
