Rental and Events Associate, PT

Rental and Events Associate

An Overview

Bring historic experiences to visitors and residents through rentals and events! This part-time position manages the Historic Alexandria rental program and supports a variety of departmental events. They are responsible for coordinating site rentals, including weddings, meetings/corporate events, concerts/recitals, and private parties. The incumbent ensures details for each event are organized and implemented based upon the agreed upon contract while protecting the historic fabric of each site. They actively market and promote the department’s sites at community functions, wedding showcases, and other sales events. The Associate works closely with the division’s Assistant Director on space and staff availability. The incumbent’s work is critical to generating revenue to meet departmental financial goals.

A commitment to diversity, accessibility, inclusion, and public service is at the core of this position and the department. This position is part of the Education & Operations division. The position reports to the Director of Education and Museum Operations and supervises volunteers and part-time staff who assist with rentals and events. Weekend and evening work is required.

What You Should Bring

To be considered as an ideal candidate, applicants must be enthusiastic and have excellent customer service and communication skills. They must possess strong attention to detail, excellent troubleshooting skills, and a willingness to do what it takes to get a job done. They must have the ability to work well independently and collaboratively with a small team. Due to the nature of this position, they also should be able to climb stairs, stand and/or walk for long periods of time, and lift up to 50 pounds with or without an accommodation.

The Opportunity (8 or so duties, percentage of work)

• Manages rental program from start to finish - from inquiry, contracts/payments, planning/coordination, vendor load in, to wrap-up.
• Works with part time staff to provide important day-of-rental information.
• Cultivates existing and prospective clients to enhance the OHA rental program.
• Supports departmental events and programs.
• Meets departmental revenue goal for rental program.
• Collects quarterly performance calendar information for PIO to distribute.
• Performs related work as required.

About the Department

The Office of Historic Alexandria (OHA) enhances the quality of life for City residents and visitors by preserving and interpreting Alexandria’s historic properties, archaeological sites, cultural resources, artifact collections, objects, archives, records, and personal stories, and by encouraging audiences to appreciate Alexandria’s diverse historic heritage and its place within the broader context of American history.

Minimum & Additional Requirements

High School Diploma or GED; at least two years of responsible clerical experience, including some experience in office management activities that involved provision of basic secretarial services such as typing, stenography, filing, reception or preparing reports and correspondence at a level equivalent to Administrative Support III; and completion of high-school level courses in general studies, including English; or any equivalent combination of experience and training which provides the required knowledge, skills and ability.

Preferred Qualifications

Two-Year College Degree; four years experience and/or knowledge of office management practices and procedures, including good knowledge of word processing; ability to take and/or transcribe diction; ability to verbally communicate courteously and effectively with many different members of the general public; ability to follow complex oral and written directions; ability to maintain complex clerical records and prepare reports from such records; ability to make decisions in accordance with laws, ordinances, regulations and established procedures; ability to plan and coordinate moderately complex work projects requiring assistance of others.
At least one year of experience in event management, managing contracts and other administrative tasks as well as at least one year of experience in a sales or retail environment.

Notes

This is a part-time, 30 hours a week, position and not eligible for telework.