Account Clerk

Salary : $50,488.68 - $65,726.52 Annually

Location : Alhambra, CA

Job Type : Full Time

Job Number : FT242547

Department : Finance

Opening Date : 03 / 04 / 2025

Closing Date : 3 / 26 / 2025 1 : 27 PM Pacific

Max Number of Applicants : 250

Definition

The top salary range for this position currently reaches $65,726.52, PLUS, an excellent benefits package! The position will receive a 5.0% salary increase in July 2025, July 2026, and July 2027; bringing the top step salary to $76,086.61.

THIS POSITION MAY CLOSE ONCE A SUFFICIENT NUMBER OF APPLICATIONS IS RECEIVED. PLEASE APPLY IMMEDIATELY.

Under general supervision, performs a variety of specialized clerical work of above-average difficulty in connection with the preparation, review and maintenance of financial and statistical records; and performs related duties as required.

Essential Job Functions

Duties may include, but are not limited to, the following : review claims, vouchers, deposits, time cards, computer source documents and other records for arithmetical accuracy, legality, consistency and budget classifications; assemble, sort, tabulate, code and file financial and statistical data; make arithmetical calculations and verify totals and extensions; post, adjust and balance routine accounts; collect and account for money; act as cashier on an as-needed basis; prepare bank deposits, bank reconciliations, invoices, departmental vouchers, journal entries, Revolving and Bail account checks and other reports as needed; balance statements and resolve discrepancies; compute and audit billings; assist in the processing of accounts payable documents; collect on delinquent accounts; may initiate action or represent city in Small Claims Court; type entries, requisitions, routine letters, tabulations and other documents; operate standard office machines; input data into computer; and provide temporary and vacation relief for Accounts Payable Clerk and other similar occupational fields on an as-needed basis.

Qualification Guidelines

Education and / or Experience

Education equivalent to graduation from high school and some clerical accounting experience which includes review and maintenance of financial records and fiscal / account transactions.

Post-secondary coursework in bookkeeping, accounting or specialized clerical accounting may be substituted for experience on the basis of twenty-four (24) semester units for one (1) year.

Knowledge of

Financial record-keeping practices; modern office practices machine operation; and municipal accounting system procedure

Ability to

Maintain financial and statistical record-keeping work; understand and apply specific record-keeping procedures; detect errors in coding, arithmetic and record processing; make arithmetic calculations quickly and accurately; establish and maintain cooperative working relationships; understand and follow verbal and written instructions.

Licenses and Certificates

REQUIRED LICENSES

If driving a City vehicle, a valid California Driver's License is required.

NOTE :

SUPPLEMENTAL INFORMATION

This is a journey level class in clerical accounting work. Positions in this class are typically responsible for a segment of the accounting or record-keeping system. Assignments may require occasional discretion in the application of standard procedures, as well as an understanding of the record-keeping system and related transactions. This class includes positions which require skill and ability to type and / or perform data entry at an acceptable rate of speed, given the specific requirements of the position.

SELECTION PROCESS :

Applicants must complete an application online prior to the final filing date. Applications will be screened for qualifications, appropriate background, and only the most qualified will be invited to participate in the oral interview process and achieve a minimum passing score. Applicants will be notified by e-mail as to the interview date, time, and location. The examination process will include :

Written Examination (Qualifying - Pass / Fail)

Oral interview (100%)

Candidates will be required to pass a City administered pre-employment physical and may be required to pass a thorough background investigation and polygraph examination as part of the selection process. Candidates who do not pass will be disqualified and removed from the eligibility list.

ACCOMMODATION :

Applicants with legal disabilities who require special testing arrangements must contact the Human Resources Department at least five (5) business days prior to the examination date.

The provisions of this bulletin do not constitute an expressed or implied contract and any provisions contained in this bulletin may be modified or revoked without notice.

The City of Alhambra is an Equal Employment Opportunity Employer. The U.S. Equal Employment Opportunity Commission (EEOC) is responsible for enforcing federal laws that make it illegal to discriminate against a job applicant or an employee because of the person's race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.

Effective January 1, 2013, new members to CalPERS or an agency with CalPERS' reciprocity will be subject to the provisions of the Public Employees' Pension Reform Act of 2013 (PEPRA) and will receive 2% @ 62 benefit formula underwhich the employee pays 7.75% as a contribution to the PEPRA plan. Employees who are current members of CalPERS or an agency with CalPERS' reciprocity, or who have less than a six-month break in service between employment in a CalPERS (or reciprocal) agency will be enrolled in the 2.7% @ 55 benefit formula underwhich the employee pays 8% of the employee contribution to PERS. The City offers a Section 125 cafeteria benefit plan. The City does not participate in the Social Security System. City paid leave time (sick, vacation and holiday) available in accordance with City policies.

For our detailed benefits information, please see the

This position requires graduation from high school or GED. Do you meet this requirement?

How many years of experience do you have billing customers?

• No experience
• 0 - 1 year
• 2 - 5 years
• 5 years or more

Do you have experience balancing routine accounts?

Describe your customer service experience.

Please describe your experience with billing and collection on delinquent accounts. If no experience, indicate "N / A".

What is the average number of checks processed weekly for accounts payable in your organization?

How many years of experience do you have processing accounts payable?

Required Question

Salary : $50,489 - $65,727