What are the responsibilities and job description for the HR Analyst - Recruiting position at City of Allen, TX?

Salary : $2,330.44 - $2,854.89 Biweekly

Location : Allen, TX

Job Type : Full Time

Department : HUMAN RESOURCES

Opening Date : 02 / 13 / 2025

Closing Date : 2 / 28 / 2025 5 : 00 PM Central

Description

HIRING RANGE : $2,330.44 - $2,854.89 Biweekly

FULL SALARY RANGE : $2,330.44 - $3,379.33 Biweekly

The City :

With over 100,000 residents, the City of Allen is a dynamic and welcoming community. The City of Allen's strong economy, diverse population, great educational institutions and quality of life makes it the ideal place to work, live, and play. The City of Allen has something to offer for everyone.

The City's Mission, is "To achieve excellence in managing development of the community and in providing city services so that conditions of living and public confidence are continually enhanced".

Our employees serve the citizens of Allen with the PRIDE values. We do " Work that MATTERS! " :

People First - Giving priority to others
Respect - Treating others with courtesy and dignity
Integrity - Serving with honesty, trust and hard work
Deliver - Following through on commitments while exceeding expectations
Excel - Creating an innovative and improving work environment

The purpose of this position is to provide professional-level assistance to the Human Resources Department by managing recruitment and onboarding functions, ensuring compliance with applicable laws, and delivering a seamless employee experience. This role combines strategic recruiting initiatives and efficient onboarding processes to meet the City's staffing needs.

Essential Functions

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

Administers the full cycle recruitment process by providing guidance to hiring managers, generating job postings, managing the City's on-line application system and recommending changes, sourcing applications, creating marketing materials for vacancies, researching alternative advertising opportunities, conducting skills testing, and communicating with candidates.

Provides guidance and training to hiring managers by creating and maintaining access to the on-line application system, training managers on the system usage and requirements; working with hiring managers and interview teams to ensure job requirements and expectations are clearly communicated and candidates are assessed against appropriate criteria; and following up regularly with respective hiring managers and candidates to ensure timeliness of the recruitment process.

Executes the onboarding process by providing guidance to new hires, aiding in the completion of new hire documents, submitting required reporting such as I-9's, E-Verify and State of Texas New Hire Report, classifying documents for retention, creating employee records, ensuring new employee's access to time keeping system and tracking certifications and licensures.

Provides guidance and training to new hires by leading and developing the new employee orientation experience and assisting in the integration of the new employee by educating employees on city policies and procedures.

Evaluates recruitment programs and processes to ensure effectiveness and conformance to applicable laws and regulations by compiling quarterly recruitment statistics for department directors, completing required EEO and other government required reporting, reviewing testing standards, assessing disparate impact of salary offers, maintaining current knowledge of EEO guidelines, ADA requirements, and other applicable law and regulations.

Ensures compliance with federal, state, and local laws by staying updated on trends, techniques, and developments in human resources, as well as performing system testing for HRIS integrations.

Writes and produces reports by utilizing HRIS and applicant tracking software to generate data-driven insights for internal and external stakeholders.

Executes screening protocols during onboarding by coordinating background checks, drug screenings, driving record verifications, and education screenings.

Completes special projects by collaborating with Human Resources team members and responding to ad hoc requests from city departments.

Job Requirements

Education & Experience

Work requires broad knowledge in a general professional or technical field. A typical way to obtain the required qualifications would be :

Bachelor's degree plus two (2) years of relevant work experience; OR

Associate's degree plus six (6) years of relevant work experience; OR

High School diploma or equivalent plus ten (10) years of relevant work experience

Education must be related to a field such as Business Administration or HR Management. Exposure to HR related processes such as employment eligibility verification, policy interpretation, and HR procedures; preferred. Other combinations of education and experience may be considered.

Certification and Other Requirements

Valid Class C Driver's License.

Professional Human Resources certification from SHRM, HRCI, or World at Work preferred.

Special Requirements

Must be able to pass required pre-employment screenings, CJIS and fingerprint check, and have the ability to comply with state and federal requirements for standards.

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.

Supplemental Information

Reading

Advanced - Ability to read literature, books, reviews, scientific or technical journals, abstracts, financial reports, and / or legal documents. Ordinarily, such education is obtained in at the college level or above. However, it may be obtained from experience and self-study.

Math

Advanced - Ability to apply fundamental concepts of theories, work with advanced mathematical operations methods, and functions of real and complex variables. Ordinarily, such education is obtained in at the college level or above. However, it may be obtained from experience and self-study.

Writing

Advanced - Ability to write editorials, journals, speeches, manuals, or critiques. Ordinarily, such education is obtained in at the college level or above. However, it may be obtained from experience and self-study.

Managerial

Receives general directions. The employee normally performs the job by following established standard operating procedures and / or policies. There is a choice of the appropriate procedure or policy to apply to duties. Performance is reviewed periodically.

Budget Responsibility

Prepares budget documents and does research to justify language used in documents for a unit or division of a department. May recommend budget allocations.

Supervisory / Organizational Control

Work requires the occasional direction of helpers, assistants, seasonal employees, interns, or temporary employees.

Complexity

Work requires analysis and judgment in accomplishing diversified duties. Requires the exercise of independent thinking within the limits of policies, standards, and precedents.

Interpersonal / Human Relations Skills

Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.

Discover the Exceptional Benefits of Working with the City of Allen!

Health & Dental Insurance

Comprehensive Medical Coverage : Choose between two EPO medical plans through UnitedHealthcare, including a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA) and city contributions. Both plans include vision insurance.

Flexible Dental Plan : Access care in and out-of-network with our UnitedHealthcare dental plan, all while enjoying low monthly premiums.

Coverage Start Date : Your benefits begin the first day of the month following just 30 days of employment.

Robust Insurance Coverage

Life Insurance : Rest easy with Basic Group Life and Accidental Death & Dismemberment coverage, with options up to $250,000.

Long-Term Disability : Provided at no cost to safeguard your financial future.

Optional Benefits : Personalize your coverage with Short-Term Disability, Voluntary Supplemental Life, Dependent Life, and Voluntary AD&D insurance at affordable group rates.

Flexible Spending Accounts (FSA)

Smart Savings : Manage your health and dependent care expenses with ease through payroll deductions and tax advantages.

Wellness Program

Health Incentives : Earn financial rewards by participating in health activities through our year-round wellness program.

Workers Compensation

Safety Net : You're fully covered for any work-related injuries, ensuring your peace of mind on the job.

Generous Time Off

Paid Holidays : Enjoy nine paid holidays annually, plus a personal day just for you.

Vacation : Earn 120 hours of vacation annually, increasing to 160 hours after 10 years of service-giving you ample time to relax and recharge.

Unlimited Sick Leave : Accrue 4.62 hours per pay period with no cap, ensuring flexibility for when you need it most.

Retirement Benefits

TMRS Participation : Secure your future with the Texas Municipal Retirement System (TMRS), featuring a 2-to-1 city match upon vesting and retirement.

Social Security : Gain additional retirement security by participating in Social Security.

Deferred Compensation

457 Plan : Save for your future while lowering your taxable income by contributing to our deferred compensation plan.

Longevity Rewards

Monthly Bonus : After your first year, receive $4 for every month of service-a reward that grows with your career.

Join the City of Allen Team!

Experience a benefits package designed to support your health, well-being, and future. Apply today and start your rewarding journey with us!

In the questions that follow, you will be asked for information about your education and work history. Answers provided in this supplemental questionnaire must be substantiated and verifiable in the employment history section of your application.Please be aware that submitting a resume in lieu of completing the employment history section of the application and failing to provide all of the information requested in these supplemental questions will deem your application "Incomplete", so please be thorough in answering the questions.Please indicate whether or not you accept these terms by checking the appropriate box below.

Are you legally authorized to work in the United States?

Are you currently employed by or have you worked for the City of Allen in the past?

Please indicate the highest level of education you have completed :

High School Diploma or GED

Associate's Degree

Bachelor's Degree

Master's Degree or higher

None of the above

How many years of relevant experience do you have? Please note : All relevant experience must be listed on the application.

10 or more years

6 - 10 years

4 - 6 years

2 - 4 years

1 - 2 years

Less than one year

No experience

Do you have a current and valid Driver's License?

If you do not currently hold a valid Driver's License, are you able to obtain one prior to employment?

Not applicable

I acknowledge that if I do not have valid Texas Driver's License , I will need to obtain one within six (6) months of employment.

Not applicable, already obtained

Please select the Professional Human Resources Certifications you currently hold, if applicable :

SHRM

HRCI

World at Work

None of the above

I acknowledge that I will be required to pass the CJIS and fingerprint check and have the ability to comply with state and federal requirements for standards.

Required Question

Salary : $250,000

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