What are the responsibilities and job description for the Payroll Administrator position at City of Allen, TX?

Salary : $25.16 - $36.49 Hourly

Location : Allen, TX

Job Type : Full Time

Department : FINANCE

Opening Date : 03 / 03 / 2025

Closing Date : 3 / 21 / 2025 5 : 00 PM Central

Description

HIRING RATE : $25.1641 Hourly

FULL HIRING RANGE : $ 25.1641 - $30.8270 Hourly

The City : With over 100,000 residents, the City of Allen is a dynamic and welcoming community. The City of Allen's strong economy, diverse population, great educational institutions, and quality of life make it the ideal place to work, live, and play. The City of Allen has something to offer for everyone.

The City's Mission is "to achieve excellence in managing the development of the community and in providing city services so that conditions of living and public confidence are continually enhanced."

Our employees serve the citizens of Allen with the PRIDE values . We do "Work that Matters!" :

People First - Giving priority to others
Respect - Treating others with courtesy and dignity
Integrity - Serving with honesty, trust, and hard work
Deliver - Following through on commitments while exceeding expectations
Excel - Creating an innovative and improving work environment

The Position :

Under general supervision, ensures continuing payment of wages to City employees. This is accomplished by maintaining the City payroll system. Other duties may include processing payroll, overseeing payroll accounts, preparing monthly and quarterly payroll reports, assisting with the annual payroll budget, and interfacing with other City employees and citizens. This position does not provide direction to other employees.

Essential Functions

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

Processes payroll by auditing timesheets, hours type code and calculations, direct deposits, ACH files and reports, posting changes to payroll information, maintaining payroll and transfer journals, and communicating with IRS to provide tax, social security, and other requested information.

Evaluates payroll updates by assessing and approving personnel action changes, including new hires, resignations, promotions, position changes, merit increases, and benefit additions and adjustments.

Manages the payroll accounts payable batch, ensuring timely processing of child support payments, wage levies, insurance payments, and dues. This includes mailing checks, processing and filing reports, and assisting accounts payable with entering and processing AP checks.

Generates monthly and quarterly payroll reports, including the Texas Municipal Retirement report and payment transfers, 941 reports and payments, workers' compensation, and Texas Workforce Commission reports. Submit all reports to the appropriate personnel for review and approval.

Provides departmental and customer service support by answering payroll-related telephone calls, preparing correspondence, communicating with external and internal customers, resolving issues and complaints, and disseminating information to departments.

Performs other duties as assigned.

Job Requirements

Education and Experience :

Work requires broad knowledge in a general professional or technical field. A typical way to obtain the required qualifications would be :

Bachelor's degree in Finance, Accounting, Business, or a closely related field and three (3) years of payroll-related experience.

Associate's degree in Finance, Accounting, Business, or a closely related field and seven (7) years of payroll-related experience.

High School Diploma or equivalent and eleven (11) years of payroll-related experience.

Preferred experience includes working in the public sector and / or using public sector software applications.

Special Requirements

Must possess a valid Texas Class C driver's license

Knowledge of :

City rules, regulations, policies, and procedures.

Accounting and payroll terminology and methods.

IRS, Social Security Administration, FLSA, and EEOC guidelines.

City transaction practices and procedures.

Modern office practices, procedures, and equipment, including financial application software.

Skill in :

Establishing and maintaining working relationships with professional and support staff, vendors, the public, and City employees.

Providing outstanding customer service and conflict resolution.

Operating a personal computer utilizing a variety of business software.

Maintaining complex accounting and payroll records.

Making arithmetical computations quickly and accurately.

Working effectively in a high-pressure environment with changing priorities.

Effectively communicating in both oral and written formats.

Special Requirements :

Must possess a valid Texas Class C driver's license.

Supplemental Information

General Supervision : Work is normally reviewed upon completion, with occasional spot checks while in process, to ensure accuracy, timeliness, and conformance to established standards; autonomy is granted at the service or program level; work is subject to general and departmental policies, procedures, and guidelines.

Overall Physical Strength Demands

Standard office environment.

Ability to sit or stand for long periods.

Ability to operate city or personal vehicle for business purposes.

Other Class Spec Title 2

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as needed.

Discover the Exceptional Benefits of Working with the City of Allen!

Health & Dental Insurance

Comprehensive Medical Coverage : Choose between two EPO medical plans through UnitedHealthcare, including a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA) and city contributions. Both plans include vision insurance.

Flexible Dental Plan : Access care in and out-of-network with our UnitedHealthcare dental plan, all while enjoying low monthly premiums.

Coverage Start Date : Your benefits begin the first day of the month following just 30 days of employment.

Robust Insurance Coverage

Life Insurance : Rest easy with Basic Group Life and Accidental Death & Dismemberment coverage, with options up to $250,000.

Long-Term Disability : Provided at no cost to safeguard your financial future.

Optional Benefits : Personalize your coverage with Short-Term Disability, Voluntary Supplemental Life, Dependent Life, and Voluntary AD&D insurance at affordable group rates.

Flexible Spending Accounts (FSA)

Smart Savings : Manage your health and dependent care expenses with ease through payroll deductions and tax advantages.

Wellness Program

Health Incentives : Earn financial rewards by participating in health activities through our year-round wellness program.

Workers Compensation

Safety Net : You're fully covered for any work-related injuries, ensuring your peace of mind on the job.

Generous Time Off

Paid Holidays : Enjoy nine paid holidays annually, plus a personal day just for you.

Vacation : Earn 120 hours of vacation annually, increasing to 160 hours after 10 years of service-giving you ample time to relax and recharge.

Unlimited Sick Leave : Accrue 4.62 hours per pay period with no cap, ensuring flexibility for when you need it most.

Retirement Benefits

TMRS Participation : Secure your future with the Texas Municipal Retirement System (TMRS), featuring a 2-to-1 city match upon vesting and retirement.

Social Security : Gain additional retirement security by participating in Social Security.

Deferred Compensation

457 Plan : Save for your future while lowering your taxable income by contributing to our deferred compensation plan.

Longevity Rewards

Monthly Bonus : After your first year, receive $4 for every month of service-a reward that grows with your career.

Join the City of Allen Team!

Experience a benefits package designed to support your health, well-being, and future. Apply today and start your rewarding journey with us!

In the questions that follow, you will be asked for information about your education and work history. Answers provided in this supplemental questionnaire must be substantiated and verifiable in the employment history section of your application.Please be aware that submitting a resume in lieu of completing the employment history section of the application and failing to provide all of the information requested in these supplemental questions will deem your application "Incomplete", so please be thorough in answering the questions.Please indicate whether or not you accept these terms by checking the appropriate box below.

Are you legally authorized to work in the United States?

Are you currently employed by or have you worked for the City of Allen in the past?

Please indicate the highest level of education you have completed :

High School Diploma or GED

Some College

Associate's Degree

Bachelor's Degree

Master's Degree or higher

None of the above

How many years of relevant experience do you have? Please note : All relevant experience must be listed on the application.

11 or more years

7 - 11 years

3 - 7 years

Less than three years

Please list the certifications you currently hold. If none, type NA.

Do you have a current and valid Texas Driver's License?

If you do not currently hold a valid Texas Driver's License, are you able to obtain one prior to employment?

Not applicable

I understand that if selected for the role, I will receive an e-offer letter through GovernmentJobs.com. Additionally, upon acceptance of the offer, the City of Allen will send requests for e-references directly to the contacts I provided via email.

Required Question

Salary : $250,000

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