Special Events Coordinator

Salary : $25.16 - $36.48 HourlyLocation : Allen, TXJob Type : Full TimeDepartment : PARK & RECREATIONDivision : PARK ADMINISTRATIONOpening Date : 02 / 24 / 2025Closing Date : 3 / 14 / 2025 5 : 00 PM Central DescriptionHIRING RANGE : $25.16 - $30.82 HourlyFULL SALARY RANGE : $25.16 - $36.48 HourlyThe City : With over 100,000 residents, the City of Allen is a dynamic and welcoming community. The City of Allen's strong economy, diverse population, great educational institutions and quality of life makes it the ideal place to work, live, and play. The City of Allen has something to offer for everyone. The City's Mission, is "To achieve excellence in managing development of the community and in providing city services so that conditions of living and public confidence are continually enhanced". Our employees serve the citizens of Allen with the PRIDE values. We do "Work that MATTERS!"People First - Giving priority to othersRespect - Treating others with courtesy and dignityIntegrity - Serving with honesty, trust and hard workDeliver - Following through on commitments while exceeding expectationsExcel - Creating an innovative and improving work environmentThe purpose of this position is to manage and implement special events for the City of Allen. This is accomplished by coordinating activities within the Parks and Recreation Department. Other duties may include scheduling and coordinating with other departments and organizations, monitoring the budget, ensuring vendor compliance with purchasing regulations, coordinating program and event planning, managing events and interfacing with other City employees and citizens. This position does not provide direction to other employees. Essential FunctionsThe following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. Plans, creates, coordinates, and implements Parks & Recreation special events by negotiating vendor contracts, obtaining required licenses and permits, overseeing volunteers, event staff and equipment, answering public questions, resolving problems / unforeseen issues at events, and working with marketing to market events.Coordinates program and event planning by researching and implementing programs, problem-solving, coordinating event tasks, communicating through email and meetings, representing the City to various community groups, and developing evaluation tools to evaluate program quality.Identifies and implements pre-and post-event planning, monitors event budget, develops short- and long-term goals, and designs event structure and logistics.Ensures procurement policies are adhered to by vendors by verifying transaction information and ensuring vendor payments..Collaborates with marketing personnel to identify and develop event marketing plans and strategies, and promotes events and programs by presenting presentations.Assists with selecting, coordinating, and monitoring professional services and contractors. Job RequirementsEducation & Experience Work requires broad knowledge in a general professional or technical field. A typical way to obtain the required qualifications would be : Bachelor's degree plus two (2) years of relevant work expereince; ORAssociate's degree plus six (6) years of relevant work expereince; ORHigh School diploma or equivalent plus ten (10) years of relevant work expereinceCertification and Other Requirements Valid Class C Drivers License.American Red Cross CPR for the Professional Rescuer and First Aid Certification within the first ninety (90) days of employment.Work ScheduleMinimum of 40 hours per week; hours may vary by special event. Some nights and weekends are required.Overall Physical Strength DemandsMedium - Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs. constantly.THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. Supplemental Information ReadingIntermediate - Ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.Math Basic - Ability to perform the four basic arithmetic operations. Ordinarily, such education is obtained in elementary school up to high school. However, it may be obtained from experience and self-study.Writing Intermediate - Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.Managerial Receives general directions. The employee normally performs the job by following established standard operating procedures and / or policies. The employee may choose the appropriate procedure or policy. Performance is reviewed periodically.Supervisory / Organizational ControlWork requires functioning as a lead worker performing essentially the same work as those directed, and includes overseeing work quality, training, instructing, and scheduling work.Complexity Work requires analysis and judgment in accomplishing diversified duties. Requires the exercise of independent thinking within the limits of policies, standards, and precedents.Interpersonal / Human Resource SkillsDiscussion Very Frequent : More than 51% of work time.Discover the Exceptional Benefits of Working with the City of Allen!Health & Dental InsuranceComprehensive Medical Coverage : Choose between two EPO medical plans through UnitedHealthcare, including a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA) and city contributions. Both plans include vision insurance.Flexible Dental Plan : Access care in and out-of-network with our UnitedHealthcare dental plan, all while enjoying low monthly premiums.Coverage Start Date : Your benefits begin the first day of the month following just 30 days of employment.Robust Insurance CoverageLife Insurance : Rest easy with Basic Group Life and Accidental Death & Dismemberment coverage, with options up to $250,000.Long-Term Disability : Provided at no cost to safeguard your financial future.Optional Benefits : Personalize your coverage with Short-Term Disability, Voluntary Supplemental Life, Dependent Life, and Voluntary AD&D insurance at affordable group rates.Flexible Spending Accounts (FSA)Smart Savings : Manage your health and dependent care expenses with ease through payroll deductions and tax advantages.Wellness ProgramHealth Incentives : Earn financial rewards by participating in health activities through our year-round wellness program.Workers CompensationSafety Net : You're fully covered for any work-related injuries, ensuring your peace of mind on the job.Generous Time OffPaid Holidays : Enjoy nine paid holidays annually, plus a personal day just for you.Vacation : Earn 120 hours of vacation annually, increasing to 160 hours after 10 years of service-giving you ample time to relax and recharge.Unlimited Sick Leave : Accrue 4.62 hours per pay period with no cap, ensuring flexibility for when you need it most.Retirement BenefitsTMRS Participation : Secure your future with the Texas Municipal Retirement System (TMRS), featuring a 2-to-1 city match upon vesting and retirement.Social Security : Gain additional retirement security by participating in Social Security.Deferred Compensation457 Plan : Save for your future while lowering your taxable income by contributing to our deferred compensation plan.Longevity RewardsMonthly Bonus : After your first year, receive $4 for every month of service-a reward that grows with your career.Join the City of Allen Team!Experience a benefits package designed to support your health, well-being, and future. Apply today and start your rewarding journey with us!01 In the questions that follow, you will be asked for information about your education and work history. Answers provided in this supplemental questionnaire must be substantiated and verifiable in the employment history section of your application. Please be aware that submitting a resume in lieu of completing the employment history section of the application and failing to provide all of the information requested in these supplemental questions will deem your application "Incomplete", so please be thorough in answering the questions. Please indicate whether or not you accept these terms by checking the appropriate box below. Yes No 02 Are you legally authorized to work in the United States? Yes No 03 Are you currently employed by or have you worked for the City of Allen in the past? Yes No 04 Please indicate the highest level of education you have completed : Master's Degree Bachelor's Degree Associate's Degree High School Diploma or GED None of the above 05 How many years of relevant experience do you have? Please note : All relevant expereince must be listed on the application. 10 or more years 6-9 years 2-5 years Less than two years No experience 06 How many years of experience do you have with procurement policies or vendor contracts? (All experience must be listed in the application) Over 3 years 1-3 years Less than 1 year No experience 07 Do you currently hold a valid American Red Cross CPR for the Professional Rescuer and First Aid Certification? (All certifications must be listed in the application) Yes No 08 If you do not currently hold a valid American Red Cross CPR for the Professional Rescuer and First Aid Certification, are you able to obtain it within 90 days of hire? Yes No Not Applicable - Certification already obtained 09 Are you willing and able to work a flexible schedule that may include working mornings, evenings and weekends? Yes No 10 Do you have a valid Class C Driver's License? Yes No 11 If you do not currently hold a valid Driver's License, are you able to obtain one prior to employment? Yes No Not applicable Required Question

Salary : $250,000