ADMINISTRATIVE ASSISTANT II

• Serves as receptionist for department using proper telephone etiquette and extensive personal public contact as well as answering multi-line phones.
• Responsible for arriving and clocking in no later than 8 a.m. to be ready to open for business for the day and close office in a timely and dependable manner at the end of the day.
• Will on some occasions be responsible to cover office and may be the only individual present.
• Must have the ability to take accurate messages and communicate information to necessary staff.
• Schedules park reservations and assists Administrative Technician on any special event reservations in their absence.
• Post activities/event registration accurately in parks software.
• Handle money, prepares and balances cash reports daily and prior to leaving for the day.
• Assists public with various inquiries through familiarity with and working knowledge of services offered by all departments within the division including golf courses, tennis, recreation, and swimming programs, athletic, field office operations and Senior Services activities.
• Assists Office Manager and Administrative Technician with special projects/events as needed.
• Responsible for scanning all PV’s, credit cards and other documents for the Administrative office.
• Prepares credit cards for scanning for the golf courses, Athletics and Admin.
• Maintain golf reports for both golf courses on spreadsheet.
• Receive and process golf fuel tickets.
• Maintain deadline dates, update, balance and track all work orders on spreadsheet daily.
• Process Discovery Center electrical invoices.
• Maintain and update budget data tools for the Parks Dept.
• Performs other job-related duties as assigned.

• Graduation from high school or GED supplemented by experience in website development and maintenance, office and record-keeping experience, and working with the public or any combination of education, training, experience, knowledge, skills, and or abilities which would allow an individual to perform the duties of this position.
• Good typing skills are required, 40 wpm is preferred.
• Must possess, or be able to obtain within thirty (30) days, a valid Texas Drivers License.
• Experience in digital/online communications and website upkeep required.
• Bi-lingual is preferred but not required.

• Must be dependable and team oriented.
• Requires good communication, organizational and public relations skills.
• Requires heavy public contact in a very fast paced environment.
• Ability to perform multiple tasks with interruptions.
• Understanding of basic office services and customer service principles.
• Accurate data entry skills.
• Attention to detail.
• Must be able to complete multiple tasks while coping with numerous interruptions.
• Experience in website development and maintenance.
• Experience in social media platforms.
• Employee must be trustworthy and dependable, as this position will be responsible for office operation and cash management on a daily basis for the Parks Administrative Department to include a large volume of electronic reservations.

• Fast paced, outstanding customer service, team-oriented environment.
• Requires above average ability to operate under pressure from constant phone calls and citizen requests.
  Ability to perform multiple tasks with constant interruption.
• Possibility of sitting for long periods of time.
• Office atmosphere is generally hectic and noisy.
• Indoor work environment.
• Monday-Friday, 8am to 5pm.

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