Part-time Office Specialist II - Public Works Operations

Salary : $22.01 - $28.09 Hourly

Location : City of Anaheim, CA

Job Type : Part Time

Job Number : 2025-00019

Department : Public Works

Opening Date : 01 / 30 / 2025

Closing Date : 2 / 13 / 2025 5 : 00 PM Pacific

Description

The City of Anaheim Public Works Department is seeking a Part Time Office Specialist II to support the Operations Division. The Part Time Office Specialist II will perform varied clerical duties, provide customer service assistance in-person as well as over the phone, and support multiple staff members simultaneously.

The ideal candidate will be a leader in providing excellent customer service, is highly analytical, extremely organized, possess excellent written / verbal communications skills and is able to multi-task and work effectively in a team environment. Possess two (2) years of clerical experience in a professional environment and must be proficient in Microsoft Excel. Bilingual in English and Spanish (read / speak / write) is desirable.

This is a part-time position usually averaging 30 hours per week. A minimum number of hours is not guaranteed.

Candidates must be available to be scheduled to work between the hours of 7AM - 5PM, Monday to Friday.

Essential Functions

The following functions are typical for this classification. Incumbents may not perform all of the listed functions and / or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.

Depending upon area of assignment, responsibilities and duties may include, but are not limited to the following :

Act as a receptionist to the public, take and respond to a high volume of phone calls, screen inquiries, take messages, schedule appointments and answer questions requiring an understanding of policies and procedures of the work unit.

Maintain radio communication with field personnel.

Type forms, schedules, reports, lists, general correspondence, manuscripts, charts, graphs, contracts and statistics.

Type, file, record, compute and maintain confidential and privileged information. Compose routine correspondence.

Utilize modern office equipment, media, and computer applications specific to the assigned unit in order to input, maintain, retrieve, transfer, and communicate confidential and privileged information.

Compose routine correspondence.

Proofread materials for clerical accuracy and spelling.

Copy, collate, staple and otherwise bind a variety of materials.

File materials into and retrieve materials from established filing systems and develop standard office filing systems for record storage and retrieval.

Research readily available information requiring some interpretive judgment and tally and compile information for reports using a computer, typewriter or related software.

Maintain records of the unit concerning purchases, budget accounts and inventory; requisition office supplies.

Maintain records of staff attendance and absences; compile and submit periodic reports for payroll purposes.

Transcribe cassette tapes of dictated correspondence, reports, interviews, legal documents, lists and related materials using modern office equipment and computer software.

Receive, open, date stamp and distribute incoming mail and processes outgoing mail.

Maintain and post data to logs, lists, ledgers, follow-up files and other records of the unit; check and compare records and documents for accuracy.

Make routine mathematical calculations.

Maintain calendars and schedules of appointments, meetings, room use, equipment use and events.

Perform related duties and responsibilities as required.

Qualifications

Experience : Performing varied journey-level clerical work.

Knowledge of : Modern office procedures, practices, and equipment; personal computer hardware and software, including word processing, spreadsheet, and database programs; English usage, spelling, grammar and punctuation; basic math; and record keeping methods.

Ability to : Keyboard at a net corrected speed of 40 words per minute from clear copy; learn to efficiently operate a computer terminal and use associated software; accurately transcribe recorded information into a readable format; effectively answer and process telephone calls; read, understand and apply moderately difficult materials; prepare accurate and clearly understood statistical reports; understand and carry out oral and written instructions; understand pertinent procedures and functions quickly and apply them without immediate supervision; maintain confidentiality; handle multiple priorities, organize workload, and meet strict deadlines; establish and maintain effective relationships with those contacted in the course of work; maintain professionalism, courtesy, and composure at all times, including stressful situations. For public contact positions, incumbents must have the ability to interact with a wide variety of clientele while retaining a professional work environment.

License / Certification Required : Some work assignments may require possession of a valid California Class C driver's license.

Supplemental Information

IMPORTANT APPLICATION INFORMATION AND INSTRUCTION

Applications will be accepted until February 13, 2025 at 5 : 00PM . Applicants are encouraged to apply early. Applications will not be accepted after this deadline.

The selection process will consist of a minimum of skills examination and oral interview .

The eligibility list established from this recruitment may also be used to fill the current and / or additional vacancies throughout the City.

Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application. The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug / alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization. Communication regarding your application and / or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.

Equal Opportunity Employer

The City of Anaheim offers a range of benefit programs to eligible part-time employees and their eligible dependents. Programs and benefits amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.

To view the current benefits summary, visit :

For additional information about the City's benefits, visit www.myanaheimbenefits.com then click on Part-Time Employees.

RETIREMENT BENEFITS - The City contracts with the California Public Employees Retirement System (CalPERS) to provide retirement benefits. Retirement formula is based on appointment date and membership status with CalPERS.

Part-time eligible employees become members of CalPERS as either Classic or New members.

Part-time employees not eligible for CalPERS are required to participate in the City's part-time 457 plan, as a replacement plan for Social Security.

To view the current limits and additional CalPERS information, visit :

Candidates will be evaluated based on the information provided on both the application and the responses to the following Supplemental Questions. Failure to fully detail all experience or stating experience in response to the Supplemental Questions but not listing the experience in the application, copy / pasting information, or responses referring to your resume may eliminate you from consideration. Do you understand this requirement?

This position is part-time, averaging 30 hours per week with no minimum hours guaranteed. Candidates must be available to be scheduled between the hours of 7AM and 5PM, Monday to Friday.Do you understand this requirement?

Along with excellent English communications skills, are you fluent in Spanish (read / speak / / write)?

How many years of clerical work experience in a professional environment do you possess?

• None
• Less than 1 year
• At least 1 year, less than 2 years
• At least 2 years, less than 3 years
• At least 3 years, less than 4 years
• At least 4 years or more

Describe in detail your clerical work experience in a professional environment. Please indicate the following : 1. Where you received this experience2. When you received this experience3. Your role / duties while in this positionIf none, type N / A.

Do you possess experience providing exceptional customer service in-person and over the phone?

Describe in detail your experience in providing exceptional customer service experience in-person and over the phone. Please indicate the following : 1. Where you received this experience2. When you received this experience3. Your role / duties while in this positionIf none, type N / A.

Do you possess experience with accounting and purchasing?

Describe in detail your experience with accounting and purchasing. Please indicate the following : 1. Where you received this experience2. When you received this experience3. Your role / duties while in this positionIf none, type N / A.

Please rate your level of proficiency in Microsoft Word.

Please rate your level of proficiency in Microsoft Excel.

Do you currently have a valid California Class C driver's license?

Required Question

Salary : $22 - $28