Part-time Recycling Coordinator (PT Management Assistant I)

Description

The Operations and Maintenance Division of the Public Works Department is seeking a highly enthusiastic, motivated, and collaborative Part-Time Recycling Coordinator (Part-Time Management Assistant I). The ideal candidate will provide an exceptional level of customer service in supporting the Sanitation Program Unit, to include providing support for the City’s Residential and Commercial Organics Waste Recycling Program. This position will work closely with residential and commercial businesses to help evaluate compliance requirements pursuant to AB 341 Mandatory Commercial Recycling Regulation, AB 1826 Mandatory Commercial Organics, and SB 1383 Short Lived Climate Pollutants.

Key responsibilities include direct outreach, education and training to residential and commercial customers and local food pantries, organizations, and schools; coordinate meetings, establish and implement food rescue and organics diversion programs; develop marketing strategies to increase participation and increase diversion; and submit required reporting to the California Department of Resources Recycling and Recovery (CalRecycle) and other agencies to ensure compliance.

The selected individual will provide competent, consistent and professional services using the following values and expectations:

• Exceptional Customer Service – provides responsive customer care and maintains level of service expectations, including investigating and answering inquiries and providing assistance in resolving operational and administrative issues.
• Takes initiative - provides a can-do attitude, has a strong work ethic and values teamwork at all levels.
• Effective communicator – strong verbal and written communication skills, report writing, computer and presentation skills.
• Dependable – plans and organizes work to meet schedules and deadlines.

Essential Functions

The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.

Perform a variety of technical, programmatic, administrative, and routine staff and analytical duties requiring the application of specific program knowledge and administrative skills in support of a City department, division, program, or function; assume responsibility for specific program area duties; provide assistance in administrative and operating programs as assigned.

Conduct research; prepare, revise, and implement various administrative policies, procedures, rules, and regulations in accordance with sound organizational practices; develop and revise office forms and report formats; establish procedural manual for assigned areas.

Conduct administrative and/or management studies relating to the activities and operation of the assigned department, office, or program area; conduct surveys, research, and statistical analysis on administrative, fiscal, and operational issues; collect, compile, and analyze information from various sources on a variety of specialized topics related to programs administered by the position or by management staff; write reports that present and interpret data, identify alternatives, and make and justify recommendations.

Provide staff assistance to management staff; participate on and provide staff support to a variety of committees and boards; prepare and present staff reports and other correspondence as appropriate and necessary; relieve management staff of administrative work including investigating and answering complaints and providing assistance in resolving operational and administrative problems.

Participate in planning, coordinating, implementing, promoting, and overseeing assigned programs, projects, and initiatives; participate in the development and implementation of program goals, objectives, policies, procedures, and priorities; participate in the development and implementation of strategies for the achievement of these goals.

Participate in the identification, planning, development, and implementation of new and/or modified programs that would promote and enhance the mission, goals, and objectives of the City; perform the necessary research and analysis to justify the appropriateness of implementing the proposed program/project; prepare presentation materials and background documentation; participate in monitoring project success using appropriate tracking and feedback systems.

Provide assistance in resolving operational and administration problems; identify problem areas and issues; conduct research to find alternative solutions; make recommendations; assist in implementation of recommendations.

Perform a range of duties involved in researching, negotiating, and monitoring assigned contracts and agreements with outside suppliers, service providers, leasing agents, and others; prepare specifications and bid packages; review bids and recommend vendor selection for equipment and services; participate in the preparation of contracts; ensure work is performed in compliance with contracts and agreements.

Serve as primary contact and liaison for assigned functions and programs with other City departments and staff, the general public, and outside agencies and organizations; assist with and provide support in the negotiation and resolution of sensitive and controversial issues; explain programs, policies, and activities.

Coordinate assigned services and program/project activities with those of other City programs, functions, departments and staff, boards, committees, and task forces as well as external agencies, groups, and the general public to ensure effective cooperation consistent with optimal efficiency, effectiveness, and economy; coordinate data, resources, and work products as necessary and upon request in support of a productive and positive working environment; participate in representing the assigned area to public and private groups, organizations, and other City groups.

Participate in the budget development process and budget monitoring activities; provide assistance in the development of assigned budget; collect and analyze financial data; review and analyze budget requests and budget changes; make recommendations and obtain final approval for changes; create data tracking and reporting systems; monitor monthly status.

Prepare journal vouchers entries, allotment adjustment forms, work orders, intergovernmental billing, financial dashboards, and operations performance dashboards for dissemination; support data validation efforts to ensure financial and non-financial data is complete, accurate, and up-to- date, identifying and explaining discrepancies and significant changes. Troubleshoot issues involving invoices, expenditures, and work orders, working with various working groups including IT to resolve the problem and recommend long-term solutions to process-related issues.

Establish and administer departmental records management processes; establish effective filing systems.

May plan, direct, coordinate, and review assigned activities and operations of the department including assigned administrative support, technical, and/or programmatic service areas; assign work activities, projects, and programs; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems; recommend improvements in work flow, procedures, and use of equipment and forms; implement improvements as approved.

May participate in the selection, training, and evaluation of assigned administrative support personnel; provide or coordinate staff training; work with employees to correct deficiencies; recommend discipline and termination procedures.

Qualifications

Experience and Education: One (1) year of routine research, administrative support of a division or program, analytical, or marketing experience, preferably in public administration, is desirable supplemented by a completion of the twelfth grade and college level coursework or specialized training in public administration, business administration, or a related field. A Bachelor's degree in marketing, communications, or related field is highly desirable. An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.

Knowledge of: Operational characteristics, services, and activities of assigned program; principles and practices of public administration; principles and practices of program development and administration; work organization and office management principles and practices; standard organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to area of assignment; techniques and formulae for administrative, financial, and comparative analyses; methods and techniques of effective technical, administrative, and financial record keeping, report preparation, and presentation; recent developments, research methods, current literature, and sources of information related to assigned programs and service areas; terminology used in area of assignment; principles and practices of budget preparation and administration and grant application and administration principles and practices; principles of business letter writing; federal, state, and local government organizations; modern office procedures, methods, and equipment including computers and various software packages; methods and techniques used in customer service and public relations; English usage, spelling, grammar, and punctuation; pertinent federal, state, and local laws, codes, and regulations; principles of supervision and training may be required for some positions.

Supplemental Information

IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS

The deadline for the first review of applications is on February 19, 2025 at 5:00PM. Applications will be accepted until March 5, 2025 at 5:00PM. Applicants are encouraged to apply early. Applications will not be accepted after this deadline. The selection process may consist of a minimum of skills examination and oral interview.

The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.

Candidates must be specific and complete in describing their qualifications for this position. Stating "See Resume" is not an acceptable substitute for a completed application.

Failure to state all pertinent information may lead to elimination from competition. The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization. Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communication by any other method.