Administrative Assistant - Community Development

This position provides administrative support to the Community Development Staff and deals directly with the public, contractors, and City staff. The employee must demonstrate knowledge of common office practices, building and zoning permitting, contractor licensing, and general administrative services.

The minimum pay for this position is $18/hr.

• Pay is determined based on prior experience. Consideration is given to previous relevant experience, as well as honorable military service time served
  
  

This posting will remain up until it is filled. Applications/Resumes will be reviewed as they come in.

Essential Functions Of Work

• This position provides administrative support to the Community Development Staff
• Maintains, updates, and retrieves a variety of records and files related to assigned office operations and activities
• Aids applicants in completing building and zoning permit applications by determining and explaining relevant permit requirements using project/permit processing software
• Accepts and performs a preliminary review of completed building and zoning applications and routes to appropriate personnel for a full review
• Calculates and processes permit application fees and provides estimates upon request
• Oversees and tracks building and zoning permit applications from submittal to final approval
• Schedules project inspections
• Accepts, reviews, and evaluates all contractor licensing applications
• Prepares and maintains records and reports, including but not limited to building permit inspections and enforcement activities
• Performs other duties as required
  
  

KNOWLEDGE, SKILLS & ABILITIES

• Ability to meet and deal tactfully with the public and to communicate effectively and clearly, both orally and in writing
• Ability to compose business correspondence and produce documents, spreadsheets, reports, etc
• Ability to exercise independent judgment in evaluating situations and making determinations
• Ability to prioritize and schedule daily activities
• Ability to organize and be organized in all tasks
• Ability to recognize and maintain confidential information
• Ability to solve problems using a balance of technical competence, creativity, and research
• Proficient in Microsoft Office products (Word, Excel, PowerPoint, etc.) and preferred competency in project/permit management software
  
  

QUALIFICATIONS

• High School Diploma or equivalent, required
• 2 years of office experience, required
• Some administrative experience in building, construction, inspection, or related field, preferred
  
  

PHYSICAL REQUIREMENTS

• The ability to express or exchange ideas by means of written and verbal communications
• Capable of typing, computer operation, and communication by telephone
• Occasional maximum lift of 20 lbs from floor to waist; occasional forward reach; occasional crouch/bed; continuous bilateral hand coordination; continuous sit or stand; occasional walk.
  
  

Benefits

Vacation Leave — Available after the end of the training period. Vacation accrues each pay period (every 2 weeks) and the accrual rate is based on years of service.

Sick Leave - Accrue 8 hours of sick leave per month, no wait period.

Holidays - The City provides 11 paid holidays.

Medical and Dental Insurance – The City covers at least 85% of the premiums of all plans. Available 1st of the month following the date of hire.

Retirement – After the training period, The City will contribute 7% of gross compensation into a 401a plan and will match up to 3% of employee contribution for a total of 10%.

YMCA Discount

Employee Assistance Program (EAP) – Free and Confidential

Tuition Reimbursement - While employed ($1,000 a year)

Life Insurance for employee and dependents - After 90 days paid by the City

Disability insurance for employees - After 90 days paid by the City

Thank you for your interest in employment with the City of Andover.

By submitting your application for any position with the City of Andover, you understand and agree to the following statements:

• I attest that I will only provide true and complete information. No requested information will be concealed. If any information I provide is untrue, or if I conceal material information, I understand that this will constitute cause for the denial of employment or immediate dismissal
• If selected for employment with the City of Andover, I agree to participate in the appropriate examinations, determined by the position, which would include pre-employment drug screening, and could include physical examination, polygraph, psychological, and physical endurance examinations as well. These examinations will be paid for entirely by the City of Andover. Costs of transportation and time involved in completing the examinations are the responsibility of the applicant
• I authorize the City of Andover to contact references provided for employment reference checks
  
  

EQUAL OPPORTUNITY EMPLOYER

The City of Andover is an equal-opportunity employer. The City of Andover does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex, sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service.

Americans With Disabilities Act (ada)

The City shall make reasonable modifications in policies, practices, or procedures when the modifications are necessary to avoid discrimination on the basis of disability unless the City can demonstrate that making the modifications would fundamentally alter the nature of the service, program, or activity. The City of Andover will not place surcharges on individuals with disabilities to cover the costs involved in making programs accessible. Those applicants requiring reasonable accommodation to the application and/or interview process should notify the City’s Director of Human Resources.

CONDITIONS OF EMPLOYMENT

Drug-Free Workplace

The City of Andover is committed to a Drug-Free Workplace. I understand that the City of Andover requires the successful completion of a urinalysis for drug testing purposes as a condition of employment. Completion of an application does not constitute an employment contract or an offer of employment.

At-Will Employment

Employment with the City of Andover is considered “at-will.” Consideration for employment has not established any obligation for the City of Andover to hire me. If I am hired, I understand that either the City of Andover or I can terminate my employment at any time and for any reason, with or without cause and without prior notice.

Applicants have rights under Federal Employment Laws.

Please find more information under the following links:

https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf

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