Business License Coordinator

Positions assigned to this class perform duties related to the issuance, renewal and auditing of city business licenses, vendor applications, peddler permits and permits for other special events.The following are intended to describe core work functions of this classification. While the level and broad nature of essentials duties may not change, specific work tasks may vary over time depending on the city's needs. 

• Review, receive and process new license applications; issue licenses, peddler identification badges and permits; review and issue license renewals.
• Assist business owners in applying for sales tax numbers
• Research county records for audit leads including rental property both residential and commercial within the city limits of Apache Junction; research name, parcel number or address.
• Review building permits for potential license requirement violations, may include field visit.
• Maintain manual and computer files of all businesses operating within the city limits.
• Maintain up-to-date license files, reports and events, process and document license closures and renewals.
• Prepare monthly invoices, collect and process non-payment of license fees, prepare daily cash reconciliation for deposit.
• Respond to customer requests; maintain brochures and forms for customer information; prepare outgoing mail and process incoming mail.
• Assist with department filing of city records, record retention and destruction, city election processes.
• Assist with Board and Commission administrative duties.
• May be assigned special projects.
• Support the city’s policies, goals and objectives and work with management and other staff to ethically achieve such goals and objectives; ensure compliance with safety procedures.

Education and Experience
Graduation from a college or university accredited by an agency recognized by the U.S. Secretary of Education or Council for Higher Education Accreditation (CHEA) with an Associate’s Degree and two (2) years paid fulltime senior clerical or administrative support, or bookkeeping experience, OR an equivalent combination of education and experience. Knowledge 

• City and department procedures, policies and guidelines; federal, state and local tax and business laws.
• Basic accounting principles, policies, procedures and methods involved in accounts payable processing.
• Office methods, rules and policies to perform tax related clerical work and customer service; public sector processes in business and vendor licenses, permits and operations.

Skills

• Establishing and maintaining cooperative working relationships with vendors, coworkers and other individuals in contact during the course of work; communicating clearly and concisely.
• Operating a personal computer utilizing standard software such as Microsoft Office and some specialized software; functioning standard office equipment; proficient typing and data entry.
• Assessing and prioritizing multiple tasks and demands; maintaining composure and working effectively under stress; meeting deadlines.
• Interpreting and explaining city ordinances related to business licenses, special events and regulatory permits.
  Communication skills both orally and written.

Pre-employment Requirements
Candidates who are selected for appointment may be fingerprinted, if 18 or older; successfully complete a background investigation, employment verification and may be subject to a drug/alcohol test, medical, polygraph and/or psychological evaluation. Candidates who are appointed will be required to possess a valid driver’s license to operate a vehicle in Arizona.

Physical Demands and Work Environment
Work is performed in a standard office environment. May require frequent sitting and continuous operation of a personal computer, mail /postage machinery. May be required to perform a full range of motion with lifting and/or carrying items weighing up to 25 pounds. Some field work may be performed outdoors or in various business settings. Some evening and weekend work is required.

Salary : $24 - $35