Grants Manager

Positions assigned to this class will be responsible for developing, overseeing and improving the grant management program in Apache Junction. This role will involve identifying and addressing deficiencies in governance, policy, administration, and management structures related to grant activities. The grant manager will work closely with various departments and stakeholders to ensure compliance with procurement standards, finance requirements, clarify grant-related terms and policies, and enhance coordination and training efforts. Additionally, this position will enhance the strategy, planning, and coordination of departments applying for grants.Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

• Develop, maintain and update the city’s grant policy. Develop a grant manual that includes an interdepartmental standard operating procedure in applying for grants and post-award administration. Identify the responsibilities and actions of the grant manager, grant specialist, department representative(s), finance, along with flow charts depicting the grant lifecycle.
• Research and identify available grant opportunities from federal, state, tribal, and private agencies that may benefit the city.
• Identify, apply, administer, manage, and coordinate citywide administration of federal, state, tribal and/or local grant monies.
• Coordinate and facilitate Friends of Apache Junction or other non-profit organizations, group meetings, projects and events, and complete follow-up activities.
• Coordinate pre-award and post-award activities, grant close-out, evaluation, and audit requirements.
• Manage departmental grant activities to ensure compliance. Coordinate the auditing, monitoring, and scheduling of grant reports for various departments.
• Review grant proposals and applications prepared by other city departments for completeness, accuracy, and timeliness.
• Verify documents to assure grant-related clauses, certifications, and conditions are met.
• Participate in various meetings for grant matters, including grant site visits and meetings with potential grant funders as needed.
• Collect financial, technical, and administrative information and compile data for reports.
• Coordinate with finance in preparing the schedule of expenditures for federal, state, tribal and local awards and coordinate with the city’s financial auditor to complete audits and account for all grant funds.
• May plan, administer, and coordinate the Community Development Block Grant (CDBG) and other Housing and Urban Development (HUD) related federal grants and housing programs, when needed.
• Support the city’s policies, goals, and objectives and work with management and other staff to ethically achieve such goals and objectives; ensure compliance with safety procedures.

Education and Experience
Graduation from a college or university accredited by an agency recognized by the U.S. Secretary of Education or Council for Higher Education Accreditation (CHEA) with a Bachelor’s degree in Business Administration, Public Administration, Finance, Accounting or other related field, and four (4) years’ experience with federal financial grant applications, principles, and programs, OR equivalent combination of education and experience.Knowledge

• City, state, federal, and department laws, procedures, policies, and guidelines. City Code, Arizona Revised Statutes; Housing Rehabilitation guidelines.
• General principles and practices of providing grant-funded services at the municipal level.
• The grant life cycle process includes grant seeking, grant writing and grant management processes.
• Contract and procurement processes. Civil Rights laws as they pertain to program accessibility.
• Principles and practices of effective project management, problem-solving and conflict negotiation.

Skills

• Establishing and maintaining cooperative working relationships with coworkers and other individuals in contact during the course of work and communicating clearly and concisely.
• Applying the principles and techniques of grant writing.
• Assessing and prioritizing multiple tasks, projects and demands to meet deadlines, presenting a professional demeanor while working in stressful situations, problem-solving, project management.
• Operating a personal computer utilizing standard software such as Microsoft Office and specialized software, functioning standard office equipment.

Pre-employment Requirements
Candidates who are selected for appointment may be fingerprinted, if 18 or older; successfully complete a background investigation, employment verification and may be subject to a drug/alcohol test, medical, polygraph and/or psychological evaluation. Candidates who are appointed will be required to possess a valid driver’s license to operate a vehicle in Arizona or meet the transportation needs of the position.

Physical Demands and Working Environment
Work is performed in a general office environment. Work also includes occasional evenings, weekend, outdoor or off-site events. Requires frequent standing, walking, bending, stooping, sitting, and frequent operation of a personal computer. May be required to perform a full range of motion with lifting and/or carrying items weighing up to 25 pounds.

Salary : $98,199 - $142,220