Lead Court Clerk

(Anticipated Hiring Range $20.61 - $21.65/hour)

Positions assigned to this class, under general supervision, performs a variety of legal and financial clerical work of moderate difficulty in support of the operations and services of the Municipal Court.

The following are intended to describe core work functions of this classification. While the level and broad nature of essential duties may not change, specific work tasks may vary over time depending on the City’s needs.

• Prepare transcripts of municipal court proceedings for appeals to superior court; organize case files for transmittal.
• Assist with training staff in new processes and/or procedures; monitor court clerks’ daily process; may provide general supervision of court clerks in the absence of the senior court clerk and/or court administrator.
• Perform public contact work at the counter and on the phone; complete records requests, make certified copies, and assist with the creation and backup of court-related audio recordings. 
• Monitor court clerks daily process and assist with court clerk duties as needed: motions/filings and notice of appearances, submit Motor Vehicle Division (MVD) transmissions.
• Verify daily reconciliations reports, complete Department of Public Safety (DPS) fingerprint dispositions reports, process payments received, monitor bond processing and bond review log, and assist with the completion of work queue.
• Update and maintain case files in case management system and review files for compliance with court dates and sentencing requirements. 
• Prepare correspondence to include form letters, summonses, complaints, restitution liens, and a variety of forms; compose, organize and send notices and warrants; maintain records and files of notices and warrants sent; process cleared warrants; monitor in-custody status; schedule transport or release.
• Accept payments; reconcile cash drawer, prepare daily deposits, receipts, and reports.
• Maintain calendar for the court, attorneys, and the judge; coordinate jury selection; schedule Rule 11 interviews and interpreters.
• Enter and maintain all courtroom calendars and appointments. 
• May attend courtroom proceedings; prepare documents generated during court and schedule for future court dates.
• Attend onsite and virtual training assigned by the direct supervisor. 
• Under completion of required coursework and meeting qualifications administered by the Arizona State Supreme Court, may be appointed as a Civil Traffic Hearing Officer pursuant to the City Code to hear cases involving civic traffic matters as authorized by law. 
• Perform other duties as assigned by the direct supervisor.
• Support the City’s policies, goals, and objectives and work with management and other staff to ethically achieve such goals and objectives; ensure compliance with safety procedures. 

Education and Experience
Must possess a high school diploma or GED, and one (1) year of paid full-time court clerical experience.

Knowledge

• City and department procedures, policies and guidelines; Arizona Revised Statutes; general process of court proceedings. 
• Procedures of a municipal court as it relates to the processing and retention of records. 
• Basic bookkeeping practices and procedures with an understanding of MAS requirements, analytical skills, pertinent laws.

Skills

• Establishing and maintaining cooperative working relationships with vendors, coworkers and other individuals in contact during the course of work; communicating clearly and concisely. 
• Operating a personal computer utilizing standard software such as Microsoft Office and some specialized software; functioning standard office equipment; proficient typing and data entry; accurate cash handling and money management. 
• Assessing and prioritizing multiple tasks and demands; maintaining composure and working effectively under stress; meeting deadlines. 
• Working under little or no supervision for extended lengths of time. 

Pre-employment Requirements
Candidates who are selected for appointment may be required to be fingerprinted, if 18 or older; successfully complete a background investigation, employment verification and may be subject to a drug/alcohol test, medical, polygraph and/or psychological evaluation. Candidates who are appointed will be required to possess a valid driver’s license to operate a vehicle in Arizona, or meet the transportation needs of the position. 
 
Physical Demands and Work Environment
Work is performed in a standard office environment. May require frequent sitting and continuous operation of a personal computer. May be required to perform a full range of motion with lifting and/or carrying items weighing up to 25 pounds.

Salary : $42,869 - $62,067