What are the responsibilities and job description for the Seasonal - Activity Coordinator II: Youth Baseball/Softball position at City of Appleton, WI?
We are in search of Activity Coordinators for one or more of our seasonal youth sports leagues, including baseball/softball, soccer, and basketball. The Activity Coordinator will act as primary representative of the department on site during league events and will have supervisory responsibility over the officiating staff and participants. The qualified individual should have a strong working knowledge of the sport they are interested in supervising, be passionate about creating a positive environment for learning, and have the capability of serving as a game official if needed.
Examples of Duties
ESSENTIAL JOB FUNCTIONS
- Preseason: Assist with the organization of team rosters and schedules, assist in the recruitment and training of volunteer coaches and paid league staff.
- Coordinate coach equipment handout and tracking (bats, helmets, etc).
- Coordinate league staff scheduling, training and performance evaluations.
- Provide ongoing training and expertise to volunteer coaches as needed.
- Act as the primary APRD program representative / liaison during league play, providing a high level of personal visibility and customer service.
- Communicate professionally with coaches and program participants; respond to inquiries in a timely and helpful manner.
- Review and uphold the game rules and program policies with staff, coaches, and participants.
- Perform set-up and take-down of program related equipment.
OTHER JOB FUNCTIONS
- Check field / site conditions; coordinate with program supervisor to make decisions about rain outs / cancelations.
- Assist with schedule revisions (i.e. rain outs).
- Coordinate the distribution of post season awards.
- Manage and track league supplies and equipment.
- Data entry of payroll and standings, complete all necessary paperwork.
- Attend all required staff meetings and trainings.
- Communicate with Program Supervisor clearly, effectively and regularly.
- Work closely with the Parks & Recreation Dept. staff and volunteers to ensure all department rules and policies are observed.
Typical Qualifications
EDUCATION: High School Graduate/GED
EXPERIENCE: Experience working with both children and adults. Strong knowledge of the games of softball and baseball, ability to interpret the rules and make decisions that help promote and uphold the league vision.
- Ability to work the duration of the program as assigned by the Program Supervisor.
- Ability to provide strong leadership and establish effective working relationships with fellow employees, participants and the public.
- Current certification in CPR and First Aid (training provided if needed).
- Ability to effectively supervise and train staff.
- Ability to effectively carry out oral and written instructions, meet time lines.
- Ability to operate computer and software used by the Department.
- Strong oral and written communication skills.
- Shall wear Parks and Recreation staff uniform per the City of Appleton dress code.
- Adhere to and implement the City of Appleton and Departmental policies and procedures.
- Hold valid driver's license and have a safe driving record.
Supplemental Information
Employment Season: April - August, plus some preseason
Work Location: Parks & Recreation office, Memorial Park diamonds & potentially other city parks
Updated 2025 Pay Grade 5: Activity Coordinator I
