What are the responsibilities and job description for the DEPUTY COURT CLERK & ACCOUNT SPECIALIST position at City of Ardmore, OK?
Salary : $17.31 - $18.64 Hourly
Location : Ardmore, OK
Job Type : Full-Time
Job Number : 00483
Department : LEGAL
Division : COURT CLERK
Opening Date : 02 / 24 / 2025
Closing Date : 3 / 9 / 2025 11 : 59 PM Central
Description
This position, under minimal supervision, is responsible for performing administrative functions for the Finance Director and City Treasurer; coordinate and participate in office support and provide information and assist in daily tasks. Backup for the Municipal Court Clerk as the Deputy Court Clerk performing duties on a daily basis and fill-in for Court Clerks when absent. This position will also be cross trained for Accounts Receivable and Accounts Payable.
Duties
Essential Functions and Duties :
DAILY DUTIES
- Responsible for providing courteous and efficient customer service and related request for information
- Record docket comments, disposition, pleas, and other information in court records and print final dockets
- Conduct data entry for Department of Public Safety; suspension / unsuspension of driver license
- Performs accurate cash collections for fines, fees, court costs, manually enter Oklahoma Tax Commission and Invoice Cloud payments, issue refunds, and update payment log spreadsheets. Reconcile daily payments and balance cash drawer and report any discrepancies.
- Import Digi Tickets to Incode, verify successful import, manually enter Code Enforcement and Animal Control tickets, print and file for future court dates, data entry of any manually written citations and complaints
- Maintain paper and electronic filing systems for records, correspondence and other court related records
- Maintain receipts, verify deposits, and enter Court daily cash collection entries into spreadsheets
- Monitor and distribute OG&E and ONG billings for payment to various departments
- Maintain confidentiality regarding any restricted sensitive personal information, workers compensation claims, or payroll information
- Assist in a variety of department operations, perform any other related duties or special projects as required or assigned
- Maintain a working knowledge of and follow the City's Purchasing Policy.
- Perform any other related duties as required or assigned.
WEEKLY DUTIES
BI-WEEKLY DUTIES
MONTHLY DUTIES
OCCASSIONAL DUTIES
BACKUP FUNCTIONS :
Education and Experience :
Qualifications
Education and Experience :
Certificates and Licenses :
Knowledge and Skills :
Supplemental Info
Physical Job Requirements :
Physical Activities None Under 1 / 3 To
2 / 3 Over
2 / 3 Physical Activities None Under 1 / 3 To
2 / 3 Over
2 / 3 Stand
Lift up to 50 poundsX
Walk
Work Indoors
XSit
XWork OutdoorsX
Use hands to finger,
Handle, or feel
XNormal Vision with or without corrective lenses
Low to Moderate Noise LevelClimb or balance
Stoop, kneel, crouch, or crawl
Talk or hear
XTaste or SmellX
Lift up to 25 pounds
Conditions of Employment :
Performance Measurements :
An Equal Opportunity Employer
The City of Ardmore offers comprehensive benefit package :
Vacation, Sick, and Holiday
Medical / Prescription
Dental
Vision
Life / AD&D
Voluntary Life / AD&D and STD
Flexible Spending Account
Defined Benefit Pension Plan
Deferred Compensation
Salary : $17 - $19