What are the responsibilities and job description for the Warrant Clerk position at City of Arlington?
Under general supervision, perform clerical duties in support of civilian and/or sworn personnel. Performs paperwork entry and Law Enforcement database system entries and updates in accordance with federal, state, and local laws as well as Department policy and guidelines.
ESSENTIAL JOB FUNCTIONS:
- Clearing of class C misdemeanors, including but not limited to: Making attempts by phone, email, or postal mail to contact defendants holding outstanding class C warrants.
- Presenting options for payment or appointments to appear.
- Assist sworn personnel in identifying and locating defendants with a class C warrant using various in-house research tools.
- May be required to make a profile for police contact if the defendant is unreachable or uncooperative.
- Operate as the primary point of contact for the public to check Class C warrant status and assist in the clearing of class C warrants in a courteous and professional manner.
- Receives phone calls and communications from the general public and assists in a professional and respectful manner in accordance with the Department Policies and guidelines. May direct calls to other persons as appropriate.
- Performs a variety of administrative checks including but not limited to:
- Researching computerized and manual records for data to assist officers in identifying and location subjects with outstanding Arlington warrants.
- Driver’s License checks/verification, Criminal history/background checks
- Warrant checks/verification.
- Compile and maintain statistical data and reporting for the Warrant Unit.
- Update warrant status within the Regional Warrant Databases on a weekly basis
- Clear warrant status within the Regional Warrant Databases when warrants are resolved through payment or police contact.
- Defendant name verification by checking for clerical or typographical errors on the citation.
- Educate volunteers and interns on the warrant process.
- Administer and respond to requests for the Safe Leasing Program.
- General office duties, including but not limited to: Scanning, Copying, Filing and file organization.
- Payroll backup scheduler functions, including but not limited to: Entry/Modification overtime and time-off/leave entries.
MINIMUM QUALIFICATIONS:
Knowledge, Skills and Abilities Required:
Skill in using PC Software including current Microsoft Office Suite of applications.
Skill in communicating professionally with other city employees and the public by oral and written means.
Skill with organization and attention to detail.
Ability to exercise discretion and independent judgment utilizing the organization's policies.
Ability to work independently under general instructions.
Ability to perform a variety of physical skills including but not limited to filing, pulling, seeing, sorting, squatting, standing, stooping, twisting body, typing, walking, and writing.
Ability to operate office equipment including but not limited to PC, telephone, calculator, scanner, and copier.
Ability to prioritize deadlines and tasks.
Ability to learn new systems and procedures quickly.
Ability to plan, organize, and collaborate with internal and external stakeholders to accomplish unit objectives.
Ability to understand mathematical calculations involving fractions, percentages, and decimals.
Ability to work within a set schedule.
Ability to research and analyze information to identify trends and patterns.
Ability to maintain confidentiality and work with sensitive information.
Ability to de-escalate potentially adversarial situations.
Knowledge of office and administrative practices and procedures.
Qualifying Education and Experience:
High school diploma or equivalent required.
One (1) years of experience in a clerical or administrative support role.
PREFERRED QUALIFICATIONS:
Education and Experience that is a plus but not required:
Pre-employment Screenings Required:
Knowledge, Skills and Abilities Required:
Skill in using PC Software including current Microsoft Office Suite of applications.
Skill in communicating professionally with other city employees and the public by oral and written means.
Skill with organization and attention to detail.
Ability to exercise discretion and independent judgment utilizing the organization's policies.
Ability to work independently under general instructions.
Ability to perform a variety of physical skills including but not limited to filing, pulling, seeing, sorting, squatting, standing, stooping, twisting body, typing, walking, and writing.
Ability to operate office equipment including but not limited to PC, telephone, calculator, scanner, and copier.
Ability to prioritize deadlines and tasks.
Ability to learn new systems and procedures quickly.
Ability to plan, organize, and collaborate with internal and external stakeholders to accomplish unit objectives.
Ability to understand mathematical calculations involving fractions, percentages, and decimals.
Ability to work within a set schedule.
Ability to research and analyze information to identify trends and patterns.
Ability to maintain confidentiality and work with sensitive information.
Ability to de-escalate potentially adversarial situations.
Knowledge of office and administrative practices and procedures.
Qualifying Education and Experience:
High school diploma or equivalent required.
One (1) years of experience in a clerical or administrative support role.
PREFERRED QUALIFICATIONS:
- Knowledge, Skills, and Abilities that are plus, but will train to:
- Knowledge of Warrant issuance and execution procedures (Federal, State, and Local).
- Knowledge of Regional Warrant Database systems.
- Knowledge of Law Enforcement Resource Management System (LERMS).
- Knowledge of Department of Justice (DOJ) regulations on warrant clearance.
- Knowledge of Law Enforcement Information Sharing (LEIS) systems.
- Knowledge of Safe Leasing Program procedures.
Education and Experience that is a plus but not required:
- College coursework in Criminal Justice, Law Enforcement Administration, or related field.
- Experience in a law enforcement or legal setting.
- Experience with data entry and database management.
- Experience with performing administrative checks, such as driver's license verification and background checks.
Pre-employment Screenings Required:
- Criminal background check
- Drug and Alcohol screening
