What are the responsibilities and job description for the City Council Assistant position at City of Atlanta, GA?
Posting open until filled
General Description and Classification Standards
Provides administrative and clerical support to the Atlanta City Council.
Duties include, but are not limited to: ensuring that the council members are kept apprised of City Council activities; scheduling appointments and coordinating meetings; preparing and disseminating routine correspondence, documents and reports; assisting citizens, officials, departmental and other City personnel with various requests; answering the telephone; and greeting visitors.
Supervision Received
Works under minimal supervision; can set own work sequence and pace within process/department limitations.
Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned.
- Plans and executes assigned administrative projects for the Council President.
- Researches, prepares, proofreads and edits reports, documents and other materials.
- Maintains Council President's calendar, schedules meetings, appointments, speaking engagements and conferences.
- Makes travel arrangements.
- Investigates a variety of problems, complaints, concerns and other issues at the request of the Council President; represents the Council President as requested.
- Responds to questions, complaints and requests for information by telephone, in person, or by mail from the public, employees, elected and other city officials.
- Answers the telephone; screen calls and provides information.
- Meets and greets visitors and/or directs visitors to appropriate person.
Decision Making
Uses independent judgment and discretion in the handling of emergency situations.
Leadership Provided
None. May oversee temporary or contract workers as needed.
Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list.
Knowledge of records management, secretarial and office practices.
Skill in effectively communicating and interacting with elected officials, employees, members of the general public and other groups involved in the activities of the City, both orally and in writing.
Ability to assemble information and make written reports and documents in a concise, clear and effective manner and ability to type 50 WPM.
