What are the responsibilities and job description for the Airport Assistant Director - Business Services position at City of Atlanta?
JOB DESCRIPTION
Salary range: $80,127-$133,474
Posting expires: March 3, 2025
General Description and Classification Standards
Responsible for both strategic planning and day-to-day direction of assigned areas; Leads a very large and diverse staff; allocates budgeted resources as needed; establishes processes and procedures; gives appropriate and effective feedback to personnel and programs; holds staff accountable; ensures compliance with enterprise maintenance management systems software. Duties include, but are not limited to:
RESPONSIBILITIES
Essential Duties & Responsibilities
These are typical responsibilities for this position and should not be construed as exclusive or all-inclusive. May perform other duties as assigned:
• Supervise and evaluate assigned staff, address employee concerns, directs work assignments, counsels and disciplines employees when necessary, and completes employee performance evaluations
• Provide technical guidance and direction, recommends changes in policies and procedures, personnel/ personnel development
• Uses independent judgment and discretion in the management and handling of emergency situations, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems
• Has exemplary organizational, managerial, and technical skills required to supervise a department with that operates 24 hours a day, seven days a week
• Comply with local, state, and federal codes and standards by directing and monitoring the work of staff, vendors, and contractors Leadership Expectations
• Position has directional authority over a group of managers and provides high level coaching, and development for employees
• Provides guidance to a varied group of managers and supervisors, or may directly supervise a staff of professionals, and team leaders engaged in an organization-wide or policy-advisory activity
• Guidance should typically be general in nature and focus on objectives, results, and policies
• Candidate must be skilled in effective feedback for managers, and teams; develop and maintain metrics-based reporting and development tools to hold all areas accountable
Administrative Duties
• Oversee the employee support services and payroll, management of the fiscal budget, and finances.
• Interprets pay policies and stays current with changes in payroll laws
• Verifies compliance with federal and state payroll requirements
• Track monthly expenditures, execute necessary budget adjustments to ensure budget alignment. Dashboard, statistician and data collection
• Develop a comprehensive administrative business service program, including service-level standards to clearly define operational priorities
• Set Airport-specific targets and performance standards. Develop reporting measures to track performance
• Prepare the division's annual operating budget, develop budget justifications, and cost estimates; monitor actual performance, and expenditures
Communication
• Partner routinely with Airport's executive leadership and senior staff, departmental managers, and business representative's city wide on project-based assignments when necessary
• Participate in meetings with Department of Aviation personnel and Airport stakeholders creating and presenting information when necessary
Record-keeping and Documentation
• Maintain records, and supporting documents pertaining to aviation compliance; demonstrate best business practices Use data driven methodologies to predict, plan, allocate resource, and execute aviation business activities
• Perform a critical role in airport management and ownership by providing records of all business activities and performance metrics performed by the department
Quality Assurance
• Ensure all business functions are completed in a timely, efficient manner according to performance standards and best business practices
• Monitor, and control work performance, management, business, and technical systems
Knowledge, Skills and Abilities
Knowledge of all applicable laws, ordinances, policies, standards, and regulations governing airport management and operations to include budget, payroll, finance, personnel, office management, procurement, contract management, auditing, inventory, fleet management, data analytics, and financial planning; knowledge of organization and direction of department functions, and services in the operation and management of city airports; knowledge of aviation terms and communication phraseology.
Skills
• Exceptional communicator; strong verbal and writing skill
• Strong understanding of airport industry, facilities maintenance, and asset management
• Strong analytical and presentation skills
• Strong supervisory skills
• Excellent customer service acumen
• Functional knowledge of procurement, contracts, payroll, and service level agreements
• Ability to organize and direct programs and resources involved in the operation, maintenance, and development of the airport
• Coordinate programs, communications, information, and personnel to ensure the airport's compliance with established requirements that meet the City of Atlanta and Department of Aviation standards
• Supervise, train, and evaluate the performance and professional development of assigned staff
• Ability to work in a team setting by collaborating with others in the research, development, and implementation of revenue-generating airport programs and projects
• Effectively work, make decisions, communicate under a variety of emergency conditions
Supervision Received
• Directly reports to the Airport Director, Business Services
• Direction received will be focused on short and long-term operating objectives
• This is a policy-advisory level of management position therefore, positive influence leadership is paramount
QUALIFICATIONS
Minimum Qualifications Education and Experience
• Bachelor's degree in accounting, finance, business, public administration, aviation management, or a related area
• Minimum of 5 years experience in accounting, finance, business, public administration, aviation management, or a related area; additionally, 5 years of management or supervisory experience
Preferred Education & Experience
• Master's degree in accounting, finance, business, public administration, human services, aviation management, or a related area plus
• Minimum of 7 years experience in accounting, finance, business, public administration, aviation management, or a related area; additionally, 6 years of management or supervisory experience
• Extensive experience managing processes and projects
Licensures and Certifications
No licenses or certifications are required for this position
Essential Capabilities and Work Environment
Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job
It is the policy of the City of Atlanta ("COA") that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department.
The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran's status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce.
Salary range: $80,127-$133,474
Posting expires: March 3, 2025
General Description and Classification Standards
Responsible for both strategic planning and day-to-day direction of assigned areas; Leads a very large and diverse staff; allocates budgeted resources as needed; establishes processes and procedures; gives appropriate and effective feedback to personnel and programs; holds staff accountable; ensures compliance with enterprise maintenance management systems software. Duties include, but are not limited to:
- Directs multiple assigned major airport functions, which may include strategic planning, reporting and data analytics, quality assurance, personnel, payroll, budget and finance, procurement and contract management, and inventory
- Provides functional and operational leadership to technical staff who are assigned to implement projects and/or conduct property assessments, develop recommendations for renewal and replacement projects, develop preventative and predictive maintenance programs
RESPONSIBILITIES
Essential Duties & Responsibilities
These are typical responsibilities for this position and should not be construed as exclusive or all-inclusive. May perform other duties as assigned:
• Supervise and evaluate assigned staff, address employee concerns, directs work assignments, counsels and disciplines employees when necessary, and completes employee performance evaluations
• Provide technical guidance and direction, recommends changes in policies and procedures, personnel/ personnel development
• Uses independent judgment and discretion in the management and handling of emergency situations, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems
• Has exemplary organizational, managerial, and technical skills required to supervise a department with that operates 24 hours a day, seven days a week
• Comply with local, state, and federal codes and standards by directing and monitoring the work of staff, vendors, and contractors Leadership Expectations
• Position has directional authority over a group of managers and provides high level coaching, and development for employees
• Provides guidance to a varied group of managers and supervisors, or may directly supervise a staff of professionals, and team leaders engaged in an organization-wide or policy-advisory activity
• Guidance should typically be general in nature and focus on objectives, results, and policies
• Candidate must be skilled in effective feedback for managers, and teams; develop and maintain metrics-based reporting and development tools to hold all areas accountable
Administrative Duties
• Oversee the employee support services and payroll, management of the fiscal budget, and finances.
• Interprets pay policies and stays current with changes in payroll laws
• Verifies compliance with federal and state payroll requirements
• Track monthly expenditures, execute necessary budget adjustments to ensure budget alignment. Dashboard, statistician and data collection
• Develop a comprehensive administrative business service program, including service-level standards to clearly define operational priorities
• Set Airport-specific targets and performance standards. Develop reporting measures to track performance
• Prepare the division's annual operating budget, develop budget justifications, and cost estimates; monitor actual performance, and expenditures
Communication
• Partner routinely with Airport's executive leadership and senior staff, departmental managers, and business representative's city wide on project-based assignments when necessary
• Participate in meetings with Department of Aviation personnel and Airport stakeholders creating and presenting information when necessary
Record-keeping and Documentation
• Maintain records, and supporting documents pertaining to aviation compliance; demonstrate best business practices Use data driven methodologies to predict, plan, allocate resource, and execute aviation business activities
• Perform a critical role in airport management and ownership by providing records of all business activities and performance metrics performed by the department
Quality Assurance
• Ensure all business functions are completed in a timely, efficient manner according to performance standards and best business practices
• Monitor, and control work performance, management, business, and technical systems
Knowledge, Skills and Abilities
Knowledge of all applicable laws, ordinances, policies, standards, and regulations governing airport management and operations to include budget, payroll, finance, personnel, office management, procurement, contract management, auditing, inventory, fleet management, data analytics, and financial planning; knowledge of organization and direction of department functions, and services in the operation and management of city airports; knowledge of aviation terms and communication phraseology.
Skills
• Exceptional communicator; strong verbal and writing skill
• Strong understanding of airport industry, facilities maintenance, and asset management
• Strong analytical and presentation skills
• Strong supervisory skills
• Excellent customer service acumen
• Functional knowledge of procurement, contracts, payroll, and service level agreements
• Ability to organize and direct programs and resources involved in the operation, maintenance, and development of the airport
• Coordinate programs, communications, information, and personnel to ensure the airport's compliance with established requirements that meet the City of Atlanta and Department of Aviation standards
• Supervise, train, and evaluate the performance and professional development of assigned staff
• Ability to work in a team setting by collaborating with others in the research, development, and implementation of revenue-generating airport programs and projects
• Effectively work, make decisions, communicate under a variety of emergency conditions
Supervision Received
• Directly reports to the Airport Director, Business Services
• Direction received will be focused on short and long-term operating objectives
• This is a policy-advisory level of management position therefore, positive influence leadership is paramount
QUALIFICATIONS
Minimum Qualifications Education and Experience
• Bachelor's degree in accounting, finance, business, public administration, aviation management, or a related area
• Minimum of 5 years experience in accounting, finance, business, public administration, aviation management, or a related area; additionally, 5 years of management or supervisory experience
Preferred Education & Experience
• Master's degree in accounting, finance, business, public administration, human services, aviation management, or a related area plus
• Minimum of 7 years experience in accounting, finance, business, public administration, aviation management, or a related area; additionally, 6 years of management or supervisory experience
• Extensive experience managing processes and projects
Licensures and Certifications
No licenses or certifications are required for this position
Essential Capabilities and Work Environment
Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job
It is the policy of the City of Atlanta ("COA") that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department.
The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran's status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce.
Salary : $80,127 - $133,474
