What are the responsibilities and job description for the Data Reporting Analyst Sr.-Executive Assistant position at City of Atlanta?
This multifaceted role combines executive support with general office management responsibilities. The ideal candidate will be skilled in handling a wide range of administrative and executive support tasks, demonstrating the ability to work independently with little supervision. This role is pivotal in ensuring smooth operations within the department and requires exceptional communication, organizational, and time-management skills. This role requires the ability to take initiative, analyze many factors and use judgment to make informed decisions. They must be able to manage access to confidential business (internal and external) information. This role requires excellent communication with all levels of staff and stakeholders whether in person, via email, or over telephone.
Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned.
- Performs a wide variety of executive administrative duties as required. Coordinates activities and schedules for MarComm senior leadership.
- Makes travel arrangements for MarComm senior leadership and reconciles expenses; maintains appointment schedules and calendars; arranges meetings and conferences.
- Provides follow-up to assignments given to members of the management team by the AGM and provides status reports.
- Prepares, reviews, distributes, and / or files routine correspondence, memoranda, letters and reports; attends staff and other meetings and takes notes or minutes.
- The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role.
- Executive Support; Microsoft Office; Purchase Orders; Communication; Microsoft SharePoint; English Grammar; Office Administration; Processing Expense Reports; Data Compilation; Database Management; Travel Coordination; Computer Applications
Decision Making
May interpret organizational policies and recommend exceptions; establishes work methods, timetables, performance standards, etc.
Leadership Provided
Provides leadership to lower level, interns, temporary employees, etc. Serves as a technical resource or mentor to other employees.
Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list.
