Office Manager (Revenue & Collections)

JOB DESCRIPTION

Posting Expires : Open Until Filled

General Description and Classification

The role oversees the daily operations of the Department of Finance's Office of Revenue. Key responsibilities include coordinating office activities, ensuring efficient operations, managing expenditures, maintaining budgetary records, and preparing reports. This position provides primary administrative support to Revenue Directors and reports directly to the Revenue Chief. It involves participating in departmental initiatives, special projects, and process improvement efforts while managing purchasing, equipment maintenance, and AIM / DEAM requests. The position is non-supervisory and requires a high level of independence and collaboration.

Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned.

General Office Management :

• Oversee daily paperwork and office operations.
• Perform complex clerical tasks and prepare detailed reports.
• Manage office operations, policies, and procedures to ensure efficiency.
• Schedule routine maintenance of office equipment and resolve equipment issues.
• Coordinate and ensure timely payment of invoices.

Administrative Support :

Customer Service & Collaboration :

Technical & Analytical Work :

Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list.

Knowledge of records management, administrative and office practices, policies and procedures. Skill in communicating and interacting with subordinates, elected officials, management, employees, members of the general public and any other groups involved in the activities of the City. Ability to administer operations, staff plans and objectives for the expediency and effectiveness of specific duties of the City.

Minimum Qualifications

Education and Experience

Associate's degree in secretarial science, business / public administration or related field. 1-3 years' of experience in a progressively responsible secretarial, clerical or administrative role and supervisory / management experience required.

Preferred Education & Experience

Licensures and Certifications

None required.

Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.