What are the responsibilities and job description for the Shared Services Director (Temp) position at City of Atlanta?
JOB DESCRIPTION
Posting Expires : 1 / 13 / 2025
General Description and Classification
The Shared Services Director is responsible for ensuring the required disbursements processes, namely payroll and accounts payable, are executed with proper internal controls and appropriate levels of review. The Shared Services Director identifies performance obstacles, and recommends process improvements, with the focus on continuously improving efficiency and service delivery to the City's stakeholders. This position is responsible for developing the accounts payable and payroll team members and determining future hiring needs; responsible for building effective cross-departmental working relationships and communication bridges with internal customers. This role also involves driving the timely resolution of escalated issues; determines, implements and communicates root causes and solutions to maintain positive relationships.
Supervision Received Direction received is very general and focuses more on long-term and short-term operating objectives. This is a policy-advisory level of management and would be considered ?middle" management.
Essential Duties & Responsibilities
- Provides general management and support of payroll and accounts payable processes.
- Coordinate the escheatment process of stale dated checks, ensuring a timely submission to the state.
- Manages and directs the City's Travel Advance process and reconciliation of expense reports.
- Ensures a timely distribution of 1099s and W-2s annually.
- Directs the preparation of information needed to respond to Open Records Requests, as needed.
- Develops the year-end accounts payable accrual.
- Manages a team of 18-20 staff, including 2 direct reports.
- Provides support to internal and external auditors.
- Demonstrate ability to drive process improvement, manage multiple priorities simultaneously, and meet firm deadlines and schedules.
- Lead project implementation
- Perform ad hoc duties as needed.
Knowledge, Skills & Abilities
This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list.
Knowledge of concepts, processes, and tools of profession. Knowledge of relationship of professional disciplines among related organizations and functions. Strong accounting, payroll and GAAP knowledge. Skill in leadership and motivational. Skill in identifying operating issues and developing solutions. Strong skill in Microsoft Office, accounting and payroll software, and financial databases. Ability to apply experience and professional knowledge to carry out most assignments in professional area. Ability to apply general knowledge across organization or discipline lines.
Minimum Qualifications
Education and Experience
Bachelor's degree in Accounting, Finance or related field from an accredited institution required.
Minimum 5 years of experience in accounting, payroll, and staff management experience.
Experience with process re-engineering and change management.
Strong analytical and facilitation skills.
Ability to provide objective input and provide a positive means / method for change.
Preferred Education & Experience
Knowledge of Oracle financial modules and city government operations is a plus.
Licensures and Certifications
None required.
Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.
