What are the responsibilities and job description for the HR Generalist position at City of Aubrey, TX?

Salary : $64,147.20 Annually

Location : Aubrey, TX

Job Type : Full-Time

Job Number : 202400029

Department : Human Resources

Opening Date : 02 / 25 / 2025

Closing Date : 3 / 14 / 2025 11 : 59 PM Central

Description

Under the general direction of the Director of Human Resources, the HR Generalist serves as a trusted advisor to leaders, managers, and individual contributors in support of organization goals and HR best practices. This position is responsible for human resource administration, recruitment and onboarding, FMLA, and payroll and will assist with special projects, events, and assignments.

Examples of Duties

Provides guidance on routine City of Aubrey policies, procedures and / or employment-related inquiries from internal and external stakeholders.
Processes accurate and timely payroll, ensuring compliance with federal, state, and City laws, regulations, and policies.
Reviews timesheets, resolves problems, and oversees proper maintenance of employee payroll records.
Updates payroll system with all status changes, including but not limited to new hires and promotions.
Calculates final payouts for terminations and retro pay when necessary.
Administers the full cycle recruitment process by working with hiring managers to identify challenges, generating job postings, managing on-line applications, sourcing applications, researching alternative advertising opportunities, assisting with interviews, coordinating pre-employment drug tests and background checks, and communicating with candidates.
Manages the onboarding process by providing guidance to new hires, aiding in the completion of new hire documents, educating employees on their benefits options, setting up employees in the proper systems and lists, and creating employee files.
Maintains records including preparing, processing and auditing documents into the City's digital imaging system and conducting periodic I-9 audits.
Assist with Public Record requests and ensure timely responses to maintain transparency and compliance.
Assists employees with benefit-related issues and provides benefit information to employees.
Processes employment verifications for all existing and separated employees.
Identifies opportunities for process improvements and contributes to the development of HR policies and procedures.
Administers Family and Medical Leave; maintains necessary documents related to leave.
Answers phones and routes callers to appropriate sources; responds to general inquiries as needed; provides general information to employees and citizens.
Assists with special projects as assigned such as Annual City Events and employee appreciation events.
Perform other duties as assigned or directed by the Director of Human Resources.

Typical Qualifications

MINIMUM QUALIFICATIONS :

Education & Experience

Bachelor's degree in Human Resources, Business Administration, Public Administration, or a related field and one (1) year of experience in Human Resources or an equivalent combination of education and experience.

PREFERENCES

Bilingual in Spanish.

Professional Human Resources / Senior Professional Human Resources; or Society for Human Resources Management Certified Professional SHRM-CP / Society for Human Resources Management Senior Certified Professional SHRM-SCP.

Public Sector work experience.

ABILITIES, KNOWLEDGE, AND SKILLS :

Abilities in the following :

Use a high degree of individual judgment and maintain confidential information.

Manage multiple projects, meet deadlines, prioritize, and organize work assignments. To perform the essential functions of this job, one must be able to talk, write, see, read, and hear well.

Build successful relationships and gain the confidence and trust of others through honesty, integrity, and authenticity

Use initiative to take empowered action to solve routine problems within policy guidelines and seek creative solutions for non-routine challenges; effectively handle several problems or tasks and remain calm in stressful situations.

Resolve problems in a systematic, step-by-step way; wait for all the information before evaluating options; think through a problem before offering a solution.

Communicate effectively both in writing and in oral communication; express oneself clearly in business writing; organize ideas clearly and speak logically so others can follow the reasoning; use appropriate grammar and vocabulary that do not detract from credibility

Follow through on assignments; accept work assignments from multiple departments and work areas; handle multiple and parallel projects.

Take on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

Knowledge in the following :

HR functional areas, such as, benefits administration, FMLA, and recruitment, etc.

Payroll practices and procedures.

City ordinances, policies, and procedures governing assigned work.

Federal, State, and City laws, rules, regulations and guidelines related to municipal employment, employee benefit management and administration compliance.

Research, analysis, development, implementation and enforcement of all personnel functions, practices and procedures.

Computers and related equipment, hardware, and software for utilization of Human Resources Information Systems to track and implement employee payroll, leave, benefits, training, and overtime.

Skills in the following :

Adapt approach and demeanor in real time to match the shifting demands of different situations.

Researching and resolving employee problems and issues.

Use of common office machines, including popular computer-driven word processing, spreadsheet and file maintenance programs.

Supplemental Information

WORKING CONDITIONS :

Work generally performed indoors in a climate-controlled office.

The incumbent may work extensive hours, including some evenings and weekends.

May be subject to repetitive motion such as typing and vision to monitor.

May be subject to occasional bending, reaching, kneeling, and lifting such as retrieving or replacing files, documents, and records.

Duties require the ability to work well under pressure, make competent decisions, and maintain a professional and pleasant demeanor at all times.

We offer a complete benefits package :

Medical, Dental, and Vision Benefits (100% of basic employee-only coverage paid for by the City)

City-provided HSA contribution (if enrolled in the HDHP)

Flexible spending accounts

City-provided disability benefits

City-provided life insurance

Texas Municipal Retirement System (TMRS) pension (7% with a 2 : 1 city match)

Mission Square 457 Plan with pre-tax

11 paid holidays

Paid vacation and sick leave

Longevity Pay

The City of Aubrey is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin, veteran status, or disability.

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Required Question

Salary : $64,147

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