What are the responsibilities and job description for the Records Clerk position at City of Auburn, WA?

Salary : $68,176.08 - $83,808.00 Annually

Location : Auburn, WA

Job Type : Full-Time

Department : Legal

Division : Legal

Opening Date : 01 / 17 / 2025

Closing Date : 2 / 3 / 2025 11 : 59 PM Pacific

FLSA : Non-Exempt

Bargaining Unit : UNAFFILIATED

Position Details

YOU MUST SUBMIT A COMPLETED APPLICATION BY 11 : 59PM ON SUNDAY, FEBRUARY 2, 2025 TO BE CONSIDERED FOR THIS POSITION.

The City of Auburn is looking to fill a Records Clerk position in our Legal Department. Records Clerks are responsible for complex public disclosure requests in compliance with the Public Records Act, serve as the front reception for the City Clerk's Office, perform clerical work in support of the Office of the City Clerk with emphasis on City records and historical municipal data and records.

Working in the City Clerk's Office will provide you with a chance to work closely with City leaders and community members, and allows you to play a vital role in ensuring transparency, accountability, and efficient operations within local government. The City Clerk's Office is a collaborative team with a mission to foster excellent relationships through transparency, accountability, and respect for the needs of the community.

A successful candidate will...

Have excellent customer service

Have great team work

Have the willingness to learn

Be reliable

Have time management skills

Be accountable

Take initiative

Exhibit Humility

OUR CITY

The City of Auburn is home to over 80,000 residents and encompasses over 29.8 square miles of land, two rivers, and is part of two counties - King and Pierce. The City operates as a Strong-Mayor form of Mayor-Council government, with a City Council of seven at-large members.

Primary Duties

In this role, you will :

R eview public records requests, gather, upload, review, and redact records in accordance with Washington State law, and provides records in response to requests for public records; coordinates with the supervisor to ensure requests for public records are responded to correctly and in a timely manner.

Review and redact Police Body Worn Camera footage and police reports in response to public records requests, including audio and video recordings that may be disturbing.

Maintain the City's filing systems; catalog, route, and file complex paperwork for quick retrieval including, but not limited to, correspondence, contracts, agreements, financial, legislative, historical information, and other records that are maintained by the City Clerk's Office.

Maintain and monitor the City's records retention program in accordance with provisions of law regarding retention; arranges for the disposal of records upon expiration of the retention period.

Receive, process, and receipt money for passport applications, traffic school, dangerous dog registrations, and public records.

Act as a receptionist, answering a high volume of telephone calls and assisting the public.

Maintain confidentiality regarding sensitive information.

Work courteously and effectively with all people in person and over the telephone assisting them with a wide variety of information pertaining to City.

Plan, prioritize, and organize workflow in order to meet position and departmental goals and deadlines

While these duties may be the primary focus of this job, the full description includes a more comprehensive list of responsibilities. Click Here to review the class specification.

Minimum Qualifications

We are looking for candidates who have :

Graduation from high school, or equivalent,

Two years of increasingly responsible related work experience; related education may be substituted on a month-per-month basis for up to one year of experience.

A combination of education, experience, and training that would indicate the ability to successfully accomplish the primary functions listed above. Knowledge of the Public Records Act and experience with disclosure timelines, exemption rules, and document production is highly desirable. Knowledge of record management is highly desirable.

The employee may be required, upon management discretion, to possess a Notary Public License issued by the State of Washington.

The employee will be required to possess the ability to obtain a US Passport acceptance certification and maintain annual recertification, upon management discretion.

Ability to pass a thorough background check and pass Criminal Justice Information System Security and Awareness Training.

We would love if you have :

Knowledge of record management

Knowledge of the Public Records Act and experience with disclosure timelines, exemption rules, and document production

Additional Information

Why choose the City of Auburn?

Competitive salary with scheduled step increases on an annual basis

Excellent medical, dental, and vision plans with employee premiums paid by the City

Employer contributions to the State Retirement System pension plans

12 days of paid vacation per year

WA Paid sick leave

2 paid floating holidays of your choice per year

VEBA ( tax-free health savings account)

Optional Flexible Spending benefit plan

Deferred Compensation plan options

Employee Wellness Program

Employee Assistance Program

and more!

For more information about what benefits the City provides, please visit :

About the City of Auburn

The City of Auburn was incorporated in 1891, and has since bloomed into a perfect place to live, visit, explore, and play. With over 29.8 square miles of land, two rivers, and two counties, Auburn is home to over 80,000 residents, and hundreds of businesses - ranging from manufacturing to retail.

COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

Team Auburn values diverse perspectives and life experiences, and welcomes applications from people who will help us consistently demonstrate the values of equity, respect, and partnership. The department encourages people of all backgrounds to apply, including Black, Indigenous, and people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans. Individuals interested in joining our team must be committed to racial, social, and economic equality for ALL people in our community.

The City of Auburn is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay, or other forms of compensation.

To learn more about the Inclusive Auburn initiative, please visit : https : / / www.auburnwa.gov / city_hall / mayor / inclusive_auburn READY TO APPLY?

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, or would like to request accommodation or assistance in the application or assessment process, please contact the recruiter listed on this job announcement or .

Selection procedure : The City of Auburn is dedicated to building an inclusive, informed city, with opportunities for all. In alignment with that goal, the City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the initial screening of applications. For that reason, hiring managers will not be viewing any attachments to your application, including a cover letter or resume, during the initial screening.

Please make sure to submit a complete, detailed, and updated job application, and thoroughly answer the supplemental questions prior to the submission deadline! You must meet the minimum qualifications to move forward in the screening process.

If identified as a top candidate, a thorough background check, as well as reference check and driving abstract review, will be required before an official position appointment will be offered.

Communication from the City of Auburn :

We primarily communicate via email during the recruitment process. Emails from auburnwa.gov and / or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders.

Contact information :

If you have any questions, please contact Chardae Gillespie, HR Coordinator, by email at cgillespie@auburnwa.gov

Please visit our Employee Benefits webpage for details :

Thank you for your interest in joining Team Auburn!

Hiring managers will not be viewing any attachments to your application, including a cover letter or resume, during the initial screening. Please make sure to submit a complete, detailed, and updated job application. When applying for this position, you must thoroughly complete the sections of your application, and provide a thorough response to each of the supplemental questions. Failure to do so may result in elimination from further consideration.

Have you read and understood the information listed above?

What is your highest level of education completed?

High School diploma or equivalent

Associate's Degree

Bachelor's Degree

Master's Degree

How many years of full-time paid related work experience do you possess?

Less than 2 years

2 - 3 years

3 - 4 years

4 - 5 years

More than 5 years

Do you have paid experience working with public disclosure and / or public records requests?

If yes, please explain your experience.

Do you have experience with any records management systems?

Do you have experience with Police Records?

Do you have experience with redaction software?

How many years of experience do you have with high call volume?

0 - 12 months

1 - 2 years

2 - 3 years

3 - 4 years

More than 4 years

Required Question

Salary : $68,176 - $83,808

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