Director, Procurement

DESCRIPTION

Senior Executive level position that serves as the principal public procurement official for the Consolidated Government. The Director provides leadership and day-to-day direction for the Procurement Department, including management of mail and courier services; printing services, and centralized procurement of all goods and services in compliance with current federal, state, and local laws, ordinances, regulations, and policies. Reporting to the County Administrator, the Director works with co-workers, directors, elected officials, civic organizations, volunteers, media, and the public to achieve cost effective and successful departmental results.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Directs purchasing activities, including sourcing, bidding, negotiating, and contracting for goods, services and equipment. Oversees automated purchasing system; approves and directs emergency purchasing; oversees the disposal of surplus property; oversees contract compliance reviews; and maintains current knowledge of supply sources, product developments, contract availability, regulations, policies, and procedures for governmental procurement.
• Organizes, prioritizes, and assigns work activities for the procurement of supplies, goods, and services: prioritizes work activities to meet objectives; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex and problem situations and provide technical expertise; and provides progress and activity reports to Consolidated Government administrators and elected officials.
• Develops and implements long- and short-term plans, goals, and objectives for department: researches, assesses, and develops procurement strategies to optimize cost savings and operation efficiency for the Consolidated Government purchasing needs; and implements needed changes, modifications, and/or enhancements.
• Develops, implements, and updates policies and procedures for department: formulates and develops work methods and practices, policies, standard operating procedures, and training programs; monitors implementation of rules and regulations; and evaluates supplier’s performance and conducts periodic reviews to ensure they meet quality, cost, and delivery standards.
• Develops, defends, and implements department budget: monitors expenditures and revenues to ensure compliance with approved budget; and identifies opportunities for improved efficiencies and new sources of funding.
• Oversees print shop activities: monitors and ensures the design and production of printed materials; and ensures proper use of related equipment and supplies.
• Oversees mail delivery and courier service functions; ensures efficient processing and delivery of in-coming, out-going and interoffice mail; monitors postage use and rates; and ensures maintenance and proper use of related equipment and supplies.
• Performs other duties of a similar nature or level.

MINIMUM REQUIREMENTS

Education: Bachelor’s Degree in Business Administration, Public Administration, Accounting, or related field required

Experience: Five years of progressively responsible experience in managing procurement operations within a large-scale public sector organization, and ten years in the field

Knowledge/Skills/Abilities:

• Knowledge of the principles and practices of purchasing and current commodity and market conditions
• Knowledge of the principles and practices of public administration and standard business practices
• Knowledge of basic contract law and federal, state and local purchasing laws and regulations
• Knowledge of public budgeting, accounting and planning practices
• Skilled in using computerized purchasing applications
• Ability to communicate effectively both orally and in writing
• Strongly skilled in contract management and negotiation strategies

• Must possess (or obtain within 30 days of hire) and maintain a valid Georgia or South Carolina driver's license.
• Certified Public Purchasing Official (CPPO), Certified Professional Contract Manager (CPCM), or Certified Purchasing Manager (CPM) is preferred.

• Data Utilization: Requires the ability to synthesize and integrate data for predicting, anticipating, and planning for future events impacting the organization. Includes determining strategic and tactical decisions at the highest organizational levels of authority and responsibility.
• Human Interaction: Requires the ability to function in a managerial capacity for a division or organizational unit; includes the ability to make decisions on procedural and technical levels.
• Verbal: Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information.
• Math: Requires the ability to perform mathematical operations associated with budgeting, performance measures, and strategic planning, etc.
• Functional Reasoning: Requires the ability to apply principles of logical or synthesis functions; to deal with several concrete and abstract variables; and to analyze major problems that require complex planning for interrelated activities that can span one or several work units.
• Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs.
• Physical Abilities: Tasks require the ability to perform sedentary to light work. Tasks may involve extended periods of time at a keyboard or work station.
• Sensory Requirements: Some tasks require the ability to communicate orally.
• Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

OTHER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.