What are the responsibilities and job description for the Fleet Program Manager (Support Services) position at City of Austin?
Position Information
Posting Title
Fleet Program Manager (Support Services)
Job Requisition Number
AE504045
Position Number
109706
Job Type
Full-Time
Division Name
Finance
Minimum Qualifications
Education and/or Equivalent Experience:
- Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to the job plus three (3) years in Fleet program areas, two (2) of which were in a supervisory or management capacity.
- Experience may substitute for the Education up to the maximum of four (4) years.
Licenses or Certifications:
- Class “C” Driver’s License.
Physical Requirements:
- Heavy. Tasks involve bending, lifting, walking, carrying, or using a force equal to lifting up to fifty (50) pounds.
Notes to Applicants
Austin Energy is the third largest community-owned electric utility in the nation, serving more than 500,000 customers in the Austin area. With an annual operating budget of over $1.5 billion and a team of more than 2,000 employees, Austin Energy plays a critical role in powering one of the fastest-growing cities in the country. Owned by the City of Austin, the utility’s policies and strategic direction are set by the Austin City Council.
Austin Energy is looking for a strong leader to fill the role of Fleet Program Manager. This position is responsible for managing a large and diverse fleet of over 800 city vehicles and pieces of equipment. The fleet includes heavy duty service trucks, bucket trucks, utility service vehicles, and specialized equipment that support field operations across the utility.
This role leads a team that handles day-to-day operations, including fleet coordination, scheduling, preventive maintenance, and vendor oversight. The Fleet Program Manager also works closely with the City of Austin’s Fleet Mobility Services to plan for future vehicle needs, develop capital requests, and ensure effective contract management for leased vehicles and fleet maintenance services.
Candidates should bring experience in fleet operations or maintenance, a track record of managing teams, service contracts and budgets, and the ability to use data and software tools to drive performance. This is an excellent opportunity to support the delivery of essential utility services and lead a critical operational program for one of the top public utilities in the country.
Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information.
Austin Energy is looking for a strong leader to fill the role of Fleet Program Manager. This position is responsible for managing a large and diverse fleet of over 800 city vehicles and pieces of equipment. The fleet includes heavy duty service trucks, bucket trucks, utility service vehicles, and specialized equipment that support field operations across the utility.
This role leads a team that handles day-to-day operations, including fleet coordination, scheduling, preventive maintenance, and vendor oversight. The Fleet Program Manager also works closely with the City of Austin’s Fleet Mobility Services to plan for future vehicle needs, develop capital requests, and ensure effective contract management for leased vehicles and fleet maintenance services.
Candidates should bring experience in fleet operations or maintenance, a track record of managing teams, service contracts and budgets, and the ability to use data and software tools to drive performance. This is an excellent opportunity to support the delivery of essential utility services and lead a critical operational program for one of the top public utilities in the country.
Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information.
Employment Application:
- The City of Austin employment application is an official document; incomplete applications will not be considered.
- The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held.
- Starting salary will be based on overall relevant experience from your application.
- Responses to the Supplemental Questions inquiring about experience should be reflected on application.
- Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.
- Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable.
- Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed.
If you are selected as a top candidate:
- Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.
- If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.
- This position requires a criminal background investigation
Good Standing Employees
Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and all of the preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified.
Driving Requirement:
This position requires a Valid Texas Class “C” Drivers License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.
Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
Fair Labor Standards Act:
This position is considered FLSA Exempt. Exempt employees are salaried and, except as provided, are not eligible for overtime compensation.
Critical:
This position has been designated as a Critical Employee position. Critical Employees are considered necessary and vital and supports activities that impact City or department operations. This work can be done while at a designated work site or while working at an alternate work location. Critical employees who are able to work at an alternative work location are required to do so. Schedules may be modified, and employees may be reassigned to another area during extraordinary situations or emergency conditions to provide essential services.
Pay Range
$37.63 – $47.98
Hours
Monday – Friday: 7:00 a.m. – 4:00 p.m.
Job Close Date
05/05/2025
Type of Posting
External
Department
Austin Energy
Regular/Temporary
Regular
Grant Funded or Pooled Position
Not Applicable
Category
Professional
Location
4411 Meinardus Dr, Austin Texas 78744 (St. Elmo)
Preferred Qualifications
- Experience managing a public sector or utility fleet program, including oversight of heavy-duty service vehicles and specialized equipment
- Supervisory experience in fleet operations, vehicle maintenance, or program management
- Familiarity with municipal or government contract management, including vendor oversight and compliance
- Certified Public Fleet Professional (CPFP), Certified Automotive Fleet Manager (CAFM), or Automotive Service Excellence (ASE) certifications or ability to obtain within six (6) months of employment.
- Certified Texas Contract Manager (CTCM) or equivalent experience with procurement processes or ability to obtain within six (6) months of employment.
- Strong understanding of fleet management systems and tools, including GPS tracking and maintenance software
- Proven ability to analyze data, identify trends, and optimize fleet performance and reliability
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
1. Establishes fleet program standards, methods, policies and procedures by studying business requirements, obtaining appropriate consultations, and determining equipment, facility, staffing, and budget needs.
2. Develops business plan by reviewing department needs, establishing appropriate procedures and timelines of request completion, and estimating costs of good required to complete request.
3. Establishes priorities, scheduling activities and employees, confers with suppliers to obtain parts, monitors progress and revises schedules and resolves problems as they arise.
4. Manages equipment and facilities by establishing maintenance procedures, monitoring of contracts, maintaining necessary equipment requirements, and evaluation of new equipment and techniques.
5. Responsible for establishment of budgetary requirements, purchasing, monitoring of daily reports and logs, approving expenditures, compiling and analyzing costs and initiating corrective measures.
6. Maintains professional and technical knowledge of assigned program by attending training classes, reviewing professional publications, and serve on committees or boards.
Responsibilities- Supervision and/or Leadership Exercised:
Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.
1. Establishes fleet program standards, methods, policies and procedures by studying business requirements, obtaining appropriate consultations, and determining equipment, facility, staffing, and budget needs.
2. Develops business plan by reviewing department needs, establishing appropriate procedures and timelines of request completion, and estimating costs of good required to complete request.
3. Establishes priorities, scheduling activities and employees, confers with suppliers to obtain parts, monitors progress and revises schedules and resolves problems as they arise.
4. Manages equipment and facilities by establishing maintenance procedures, monitoring of contracts, maintaining necessary equipment requirements, and evaluation of new equipment and techniques.
5. Responsible for establishment of budgetary requirements, purchasing, monitoring of daily reports and logs, approving expenditures, compiling and analyzing costs and initiating corrective measures.
6. Maintains professional and technical knowledge of assigned program by attending training classes, reviewing professional publications, and serve on committees or boards.
Responsibilities- Supervision and/or Leadership Exercised:
Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Knowledge of established fleet programs (fuels, hydraulic, tire, other).
- Knowledge of supervisory or management techniques.
- Knowledge of fiscal planning and budget preparation.
- Knowledge of methods, equipment, and materials in fleet program.
- Knowledge of training methods and techniques.
- Knowledge of city practice, policies and procedures.
- Knowledge of calculus, basic accounting and technical writing.
- Skill in oral and written communication.
- Skill in using computers and related software applications.
- Skill in negotiations.
- Skill in handling conflict and uncertain situations.
- Skill in using software applications to perform data analysis and problem solving.
- Ability to work with frequent interruptions and changes in priorities.
- Ability to train personnel in various techniques, safety practices, policies, and procedures, and other operational requirements.
- Ability to analyze and resolve irregular events.
- Ability to establish and maintain good working relationships with other city employees and the public.
Criminal Background Investigation
This position has been approved for a Criminal Background Investigation.
EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Salary : $38 - $48
