What are the responsibilities and job description for the Temporary - Inventory Control Specialist II position at City of Austin?

Minimum Qualifications

Education and / or Equivalent Experience :

Graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse / inventory control related field.
Education may substitute for experience up to the maximum of two (2) years.

Licenses and Certifications Required :

Valid Texas Class C Driver's License, if required for the position

If required for the position, legally mandated training must be completed within 1 year of employment.

Notes to Applicants

This position will support the City of Austin Public Works Department in the Financial Services Division. The person in this role will perform duties that will include : coordinating activities for workgroups access to materials, track and manage inventory, replenish inventory stock, enter purchase orders / over the counter documents, inventory audit / physical count, create inventory reports, make recommendations and assist with continuous process improvement initiatives for inventory.

View a Video about the Austin Transportation and Public Works Department by clicking here .

Applicant : READ THIS STATEMENT Regarding your Application :

A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., "see resume" or "see Linked In Profile"). Resumes will not be used to qualify for the position and will not be used to recommend salary.

Assessment :

This position may require a skills assessment.

Close Job Posting :

Department may close the job posting at any time after 7 days.

90 Day Provision for Additional Vacancy :

This posting may be used to fill other vacancies in other sections within the Division. Decisions on assigned section will be made at the time of hire based on business needs.

PLEASE NOTE : Austin Transportation and Public Works positions are not at 100% remote operation.

Video Conferencing Software Technology :

Austin Transportation and Public Works Department uses the communication platform, Microsoft Teams, to conduct virtual interviews.

Preferred Qualifications

Preferred Experience :

Experience in inventory management including accountability procedures, reporting / audit procedures, and inventory analysis.

Experience communicating (both written and verbally) with all levels of staff, including executives.

Experience working in an industrial warehouse environment.

Experience operating equipment and vehicles such as forklift, and pallet jack.

Ability to lift up to 50 lbs.

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Receives, ships and verifies items assuring items received are accurate; inspecting condition of items; performing operational checks on equipment in inventory, comparing count / measure of items to purchase orders and packing lists, resolving discrepancies, and tracking delayed orders.

Documents goods / services purchased, received and / or issued by recording identifying information using the appropriate tracking method and providing status updates to stakeholders on variances.

Prepares items for shipment to ensure safe delivery and determines most economical and efficient shipping method. Documents items shipped by recording identifying information of items and transport information.

Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions, inputting purchase orders, quotes and service requests, expediting deliveries and assisting with invoice processing.

Replaces or repairs damaged or obsolete items using the appropriate tools and following internal guidelines.

Resolves discrepancies in receiving by identifying damaged items and shortages and quantity of materials; placing materials in inventory, conferring with various entities to make adjustments; correcting the shortages and obtaining credits.

Monitors and / or maintains inventory by applying fundamental control techniques; monitoring inventory level and replenishment lead times, anticipating needed items, updating inventory forecasts, minimum and maximum stock levels, and performing periodic cycle counts / inventories.

Monitors inventory by identifying idle, excess and obsolete stock and coordinates disposition as directed.

Supports inventory and / or warehouse operations by providing on-the-job training, troubleshooting issues at various phases of the receiving and shipping cycle, and serves as liaison among purchasing, vendors and other staff members to resolve operational issues.

Operates various types of equipment including a pallet lift and / or fork lift.

Responsibilities - Supervisor and / or Leadership Exercised :

None

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Knowledge of fundamental inventory control procedures and systems.

Knowledge of office and administrative practices related to purchasing.

Skill in oral and written communication.

Skill in record keeping and performing detailed work.

Skill in data analysis and problem solving.

Skill in using computers and related software applications.

Skill in handling multiple tasks and prioritizing.

Ability to use various types of equipment, including a pallet lift and / or fork lift

Ability to perform detailed work in an accurate and organized manner.

Ability to establish and maintain good working relationships with other city employees and the public.

Criminal Background Investigation This position does not require a Criminal Background Investigation EEO / ADA

The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees : If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

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