Purchasing Supervisor

Salary : $95,282.40 - $115,816.32 Annually

Location : Azusa, CA

Job Type : Full-Time

Job Number : 25-01

Department : Administrative Services

Division : Purchasing

Opening Date : 01 / 15 / 2025

Closing Date : 2 / 16 / 2025 11 : 59 PM Pacific

Definition

SALARY INFORMATION

45.81 - $55.68 Hourly

7,940.20 - $9,651.36 Biweekly

95,282.40 - $115,816.32 Annually

Offering Excellent Benefits

Generous Monthly Flexible Benefit Plan Contribution for Medical Benefits.

Bilingual Incentive Pay, City Paid Deferred Compensation & so much more!

DEADLINE TO APPLY :

Online applications will be accepted beginning Wednesday , January 15 , 2025 through Sunday, February 16 , 2025 . Qualified and interested applicants are encouraged to apply immediately as this recruitment may close after five (5) business days without notice on the day the department's needs have been met. The eligibility list established from this recruitment may be used to fill future vacancies as they occur.

POSITION DEFINITION

Under general direction, purchases and arranges to purchase materials, supplies, and services not requiring a formal bidding process; analyzes quotes for suitability of product, comparative costs, and product availability; documents vendor performance; supervises the operation of a central stores facility; performs related duties as required.

Essential Functions

CLASS CHARACTERISTICS

The Purchasing Supervisor classification is responsible for exercising functional supervision of warehouse staff. Incumbents oversee operations, activities, and staff assigned inventory supply warehouses; receives, examines, and processes departmental requisitions; prepares and issues purchase orders, service agreements, and contracts as well as necessary documents related to the purchase of supplies, equipment, services, and materials.

SUPERVISION EXCERCISED

Receives supervision from the Director of Administrative Services and is responsible for exercising functional supervision of Stores staff.

ESSENTIAL FUNCTIONS

• Oversees the operations, activities, and staff of assigned inventory supply warehouses; receives, examines, and processes departmental requisitions; prepares and issues purchase orders, service agreements, and contracts as well as necessary documents related to the purchase of supplies, equipment, services, and materials.
• Purchases materials maintained at the central stores warehouse; contracts vendors to obtain best price for stock items and special items requiring formal specifications; purchases non-stock items as requested.
• Supervises and participates in the receiving, ordering, stocking, and issuing of supplies and materials; checks shipments for condition, shortages, and discrepancies; meets and confers with vendors to resolve issues; evaluates vendor performance; analyzes recurring purchasing problems and determines solutions to the problems; maintains stock records; conducts periodic inventory and prepares inventory reports.
• Maintains record storage; arranges for the disposition of surplus property; prepares a variety of clear and concise reports.
• Secures and maintains database of qualified vendors / contractors to ensure an adequate number are available for competitive bidding.
• Assists other City departments to review, develop, revise, recommend changes to, and prepare specification for the bid process in conformance with State and City purchasing ordinances and regulations; solicit bids; conduct pre-bid meetings and on-site job walks with bidders; draft and issue addendum to bids; review bids for compliance; evaluate and recommend award of bid; conducts formal bid openings for approved items; assist in the development of contracts issued as a result of sealed bids; compiles, revises, and prepares staff reports for City Council action to award bids.
• Administers City credit cards for use by City departments; receives credit card purchase requests to place orders for necessary supplies and equipment.
• Opens new credit accounts with vendors and suppliers; fills out credit applications; negotiates with vendors to obtain best possible pricing and quality of supplies.
• Assists in establishing and implementing divisional policies, procedures and making recommendations for improvements as necessary; participate in the development of computer systems and processes as it applies to purchasing; provide training, technical support, and group presentations to employees and management regarding purchasing policies and procedures.
• Understands and familiar with contracts from other governmental agencies which are available for use by the City.
• Prepares and maintains analytical and narrative reports relative to assigned area of responsibility.
• Performs related duties as required.

Qualification Guidelines

QUALIFICATIONS

Education and / or Experience

License and Certifications

Knowledge, Skills, and Abilities

Knowledge

Ability

Special Requirements / Physical, Mental, Environmental Conditions

MARGINAL FUNCTIONS

These are position functions which may be changed, deleted, or reassigned to accommodate an individual with a disability.

Environmental Conditions

Physical Conditions

Some requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

Recruitment Process : All applicants are required to submit a complete City applicationat Applications must be accompanied by a resume describing experience, education, and training in relation to the requirements of the position, however, resumes will not be accepted in lieu of a City employment application. Applications that are submitted without a resume, or have unanswered supplemental questions, may be deemed incomplete.

Application Screening (Refer / Non-Refer) : Online applications will be reviewed for qualifications that are highly desirable and most needed to perform the essential functions of this job. Only those candidates whose applications indicate that they are most qualified will be invited to continue in the recruitment process.

Examination Process (Oral Interview) : Selected candidates who meet the qualifications will be invited to an oral interview. Candidates will be interviewed and rated by a qualification appraisal panel of subject knowledge experts. Each candidate's rating will be based on responses to a series of structured questions designed to elicit the candidates' qualifications for the job. Only the most successful candidates will be placed on the eligibility list.

As vacancies occur throughout the City of Azusa within this classification, candidates may be referred to the hiring department. In accordance with the , examinations may consist of one or more selection techniques, including but not limited to : Application Evaluation (Qualifying), Written Exam, Practical / Performance Exam, and / or Panel Oral Interview.

The City of Azusa is an equal-opportunity employer that is committed to inclusion and diversity. The City does not discriminate on the basis of race, color, gender, age, ancestry, national origin, political or religious affiliation, sexual orientation, marital status, other non-job related physical or mental disability, medical condition, or other functional limitation in employment or the provision of service. The City is dedicated to making its programs, services and activities accessible to individuals with qualified disabilities. If you require reasonable accommodations to complete the employment application and / or participate in the testing process, please contact the Human Resources at prior to the filing deadline. We will attempt to reasonably accommodate applicants with disabilities upon request.

The City of Azusa offers a wide-variety of Benefits, including :

A variety of options for Medical, Dental, and Vision insurance along with supplemental insurance, such as Flexible Spending / Dependent Care Accounts, Critical Illness, Accident Only, and many more.

For specific details on Local 18 of the International Brotherhood of Electical Workers (IBEW) benefits, please visit

MOU Term : August 1, 2021 through July 31, 2025

Do you have possession of and the ability to maintain a Class C California Driver's License?

Please select the highest level of education you have :

Please select the field in which you were awarded your degree :

If you selected "other" for your degree, then please indicate in the field below :

How many years of experience do you have working for a government agency

Please select the answer that best describes your experience in procurement and purchasing-related activities, storekeeping, and inventory control.

Tell us about a time you took the lead in changing a purchasing policy or procedure for your organization. Describe the policy or procedure, the change implemented, and the outcome. If you do not have any previous experience in this area, please write "N / A." (150 words maximum)

PLEASE READ : A current resume must be submitted along with your online application in order to be considered. Applications without resumes will be automatically disqualified from the recruitment process.

How many years of supervisory experience do you have?

Required Question

Salary : $95,282 - $115,816