Police Services Administrator

Are you ready to help build and lead a team of dedicated public servants in a dynamic, forward thinking department?

DEFINITION

• Directs police records preparation, processing, and files management activities; maintains security of police records, ensuring that information is released in accordance with related laws and department policies.
• Advises, and otherwise provides assistance to other department personnel regarding dispatching and records activities or the operation of automated records systems; provides liaison to other law enforcement agencies regarding dispatching and records related inquiries. 
• Compiles statistical data, or directs such activity, and prepares reports; conducts records audits; prepares work schedules for assigned staff and approves time off.
• Responds to inquiries and resolves complaints; provides information to the public in accordance with established laws, codes, regulations, and policies; Provides liaison to the public, and as designated representative, participates in committee or community activities to contribute to discussions regarding police activities.
• Directs and participates in the development and implementation goals, objectives, policies, and procedures; monitors effectiveness of policies and procedures and makes revisions or recommendations for improvement as appropriate.
• Conducts special projects involving department or work unit issues as assigned; conducts research and compiles statistics; prepares related reports. 
• Participates in the development and administration of department budget.
• Prepares and supervises the preparation of and review grant proposals for various programs and projects; interact with governmental agencies regarding requirements for obtaining funds and monitoring procedures. 
• Directs and coordinates the maintenance of police facilities and the operation of the City jail. 
• Supervises and participates in personnel investigations and background checks. 
• Supervises assigned staff; writes performance evaluations; assists with the selection of staff; recommends disciplinary action. 
• Develops, administers, and conducts training programs. 
• Oversees contracts for the administration of Animal Control.
• Oversees court “Pitchess Motion” inquiries.
• Responsible for all protocols for CLETS (California Law Enforcement Telecommunications System).
• Oversees evidence, State mandate reimbursements under SB90 and Internal Affairs Investigations on non-sworn staff. 
• Performs other duties as assigned.

• Education:  Bachelor’s degree in public administration or a related field, supplemented by specialized training in automated records systems and communications systems. and five (5) years of increasingly responsible administrative experience in a police agency which includes police dispatching and police records maintenance including three years in a responsible supervisory capacity. Successful completion of the Spillman Database Administrator training process is preferred.
• Experience:  Seven (7) years of increasingly responsible administrative experi­ence in a police agency which includes police dispatching and police records maintenance including three (3) years in a responsible supervisory capacity. 

• Possession of and ability to maintain a valid Class C California Driver’s License and a satisfactory driving record.
• Successful completion of the Spillman Database Administrator training process is preferred.

• Principles and practices of: law enforcement records management; computerized systems used in municipal law enforcement agencies; laws, codes, regulations, and policies relating to the control of police records.
• Basic principles and operating characteristics of law enforcement communications systems.
• Major principles, practices and methods of public administration, budgeting. 
• City personnel administration policies and procedures; principles of supervision.
• Public relations techniques.
• Interagency communication assistance techniques and practices; principles and practices of police administration.
• General office procedures.  

• Communicate clearly and concisely, both orally and in writing.
• Prepare and present oral and written reports concisely, completely, logically, and convincingly.
• Research and prepare complex reports on a variety of subjects.
• Manage police records and dispatching systems.
• Meet the public in situations requiring diplomacy and tact.
• Establish and maintain effective relationships with the community at large, the City Council, and other public officials.
• Represent the City in a variety of meetings.
• Select, train, and supervise a unit or section of the Police Department. 
• Evaluate employees.
• Deal constructively and tactfully with conflict and develop effective resolutions.
• Make decisions regarding operational and personnel functions.
• Operate programs within allocated amounts.
• Respond to emergency and problem situations in an effective manner.
• Understand, explain and apply policies and procedures.
• Analyze unusual situations and resolve them through application of management principles and practices.
• Develop and implement record management inventory control and communications systems.
• Plan and enforce a balanced budget.
• Develop new policies impacting department operations/procedures.
• Obtain information through interview and interrogation.

• Work is performed primarily in a standard office setting. 
• Incumbents may be required to work extended hours including evenings and weekends from time-to-time.  

• Stand or sit for prolonged periods of time.
• Occasionally stoop, bend, kneel, crouch, reach, and twist.
• Lift, carry, push, and/or pull light to moderate amounts of weight.
• Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard.
• Verbally communicate to exchange information.

Salary : $10,182 - $12,376