What are the responsibilities and job description for the Planning Associate, Operations Specialist II (NCS) - Mayor's Office of Homeless Services position at City of Baltimore, MD?
THIS IS A NON-CIVIL SERVICE POSITION
POSTING DATE: 3/25/2025
SALARY RANGE: $65,393.00 - $104,724.00 ANNUALLY
BACKGROUND CHECK
Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint must be successfully completed.
PROBATION
All persons, including current City employees, selected for this position must complete a mandatory 6-month probation.
SUMMARY OF POSITION
The Mayor's Office of Homeless Services (MOHS) is the designated lead agency for the CoC and works to implement federal, state, and local policy and best practices in addition to administering and monitoring homeless services grants. MOHS administers approximately $48 million annually for programs that include street outreach, emergency shelter, transitional housing, rapid rehousing, permanent supportive housing, Housing Opportunities for Persons With AIDS (HOPWA), meal programs, and eviction prevention. Each year, through a network of partner providers, the homeless services program delivers housing and supportive services to over 25,000 individuals and families. More information can be found at:
https://homeless.baltimorecity.gov/
The Mayor’s Office of Homeless Services seeks an experienced individual who is adept at leveraging analytical skills to identify trends, develop strategic recommendations, and enhance program effectiveness. The incumbent must be committed to fostering stakeholder collaboration and delivering high-quality customer service, with a focus on achieving organizational goals and promoting accountability. The individual must possess strong leadership and problem-solving skills and be experienced and knowledgeable about Federal and State grants, regulations, processes; and the Continuum of Care (CoC) program; and best practices for housing and homelessness policy.
This position will play a critical role in providing support to the Continuum of Care (CoC) team that is responsible for coordinating services for people experiencing homelessness. The MOHS CoC and Planning Division supports strategic planning, policy development, and regulatory compliance within the CoC. This position will primarily collaborate with agency staff and community partners to complete applications for submission to funding sources; coordinate the development and writing of grant proposals, among other key functions. The incumbent will report directly to the Chief of Policy and Partnership.
ESSENTIAL FUNCTIONS
- Collaborates with agency staff and community partners to complete grant applications for submission.
- Coordinates the development and writing of all grant opportunities; provides technical assistance to grantees in completing and submitting their project applications.
- Monitors status of applications and maintains central repository of all grant proposal activity.
- Implements an effective record keeping system and maintains a database for all Grants Agreements, Amendments to contracts, MOUs that are developed and received for the agency.
- Develops and facilitates the Grant Awards, Grant Amendments, from City, State, Federal, and other sources through the city’s Board of Estimates process to ensure timely approval of contracts with vendors; prepares reports, contracts progress, and history for the agency.
- Coordinates and serves as liaison for contracts activities with the City’s Departments of Law, Audits, and the Comptroller’s Office to ensure that contracts are in compliance with the City’s established legal and contractual requirements before presentation to the Board of Estimates for approval.
- Provides support and information as needed for other committees and work groups of the Continuum of Care (CoC) such as the Resource Development Committee and Housing Committee.
- Supports the development and updating of CoC and MOHS policies and procedures in coordination with key partners and the CoC; facilitates trainings and meetings.
- Perform other related duties.
EDUCATION AND EXPERIENCE REQUIREMENTS
EDUCATION: A bachelor’s degree in public policy, Business Administration, Public Administration, Management, Social Work or related field from an accredited college or university.
AND
EXPERIENCE: Have three (3) years’ experience in the human services and / or related field.
OR
EQUIVALENCY NOTES: Have an equivalent combination of education and experience is required.
KNOWLEDGE, SKILLS, AND ABILITIES
- Thorough knowledge of reference and research methods and techniques in collecting, compiling, and organizing data.
- Thorough knowledge of moderately complex analytical principles and techniques.
- Knowledge of methods and procedures for the collection or organization, interpretation, and presentation.
- Excellent oral and written communication skills, including preparation of reports, memos, and letters; ability to present information clearly and concisely to various audiences; policy research and analysis; and maintenance of confidentiality/handling of sensitive conversations; ability to present recommendations clearly and concisely
- Demonstrated ability to explain an agency’s purpose, programs, and operations.
- Extensive knowledge and experience of Federal and State homeless grants management, including grant rules and regulations.
- Self-starter who can work independently with minimal supervision and possesses strong organizational, strategic planning, and project management skills.
- Ability to interpret and apply a variety of laws, rules, regulations, standards, and procedures.
- Ability to coordinate, plan, and organize the activities of various organizational units.
- Ability to establish and maintain effective working relationships with City officials, State and Federal officials, department managers, staff, community partners, regulatory agencies, business groups, residents, Boards, and related public groups.
- Ability to prioritize multiple tasks.
- Excellent communication, writing, and computer literacy skills required; an active listener and supportive team builder with strong interpersonal and communication skills; competent working with Microsoft Office® and communication via e-mail and other social media platforms.
BENEFITS
The City of Baltimore offers a generous and competitive benefits package. You can learn about our benefits here:
https://humanresources.baltimorecity.gov/hr-divisions/benefits
Financial Disclosure:
This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law.
Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression or any other characteristic protected by federal, state or local laws. Applicants requiring accommodations during the hiring process should contact the Department of Human Resources directly. Requests for accommodations should not be attached to the application.
BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER
Salary : $65,393 - $104,724
