Fiscal Administrative Coordinator, Human Services (NCS) - Mayor's Office of Employment Development

THIS IS A NON-CIVIL SERVICE POSITION

POSTING DATE: 2/21/2025

SALARY RANGE: $42,560.00 - $74,154.00 ANNUALLY

BACKGROUND CHECK

Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint must be successfully completed.

PROBATION

All persons, including current City employees, selected for this position must complete a mandatory 6-month probation.

About the City of Baltimore, Mayor’s Office of Employment Development:

The Mayor’s Office of Employment Development (MOED) coordinates and directs workforce development initiatives responsive to the needs of Baltimore City employees and job seekers to enhance and promote the local economy. At MOED, we view our mission broadly to deliver economic justice to our city! To us, economic justice means creating an equitable workforce system for all residents – especially those who have been generationally and systemically disadvantaged – one that is responsive to their needs and ensures viable economic opportunities. Our vision is for every City resident to maximize his/her career potential, and all employers have the human resources to grow and prosper – a workforce system that works.

Summary Of Position

The Fiscal Administrative Coordinator in the Comptroller’s Office, Fiscal Division of the Mayor’s Office of Employment Development (MOED), supports fiscal operations, procurement, and administrative activities. The role serves as a liaison for senior leadership, ensuring budget development, spending monitoring, and financial reporting.

Essential Functions

Key responsibilities include:

• Fiscal Operations & Reporting: Managing cost pools, monitoring budgets, preparing reports, reconciling payroll, and maintaining financial records.
• Purchasing Operations & Management: Processing procurement transactions, coordinating with vendors, obtaining bids, and tracking orders through various payment authorization processes.
• Supervision & Compliance: Overseeing procurement-related operations, ensuring documentation compliance, and maintaining order request records.
  
  

Fiscal Operations Support and Reporting

• Liaison for senior leadership and management team for cost pool cost centers, budget development, and budget spending monitoring.
• Monitors General Fund MOED Administration budget account, makes necessary adjustments and notifies agency personnel of availability of funds and funding limits for purchasing commodities and services.
• Collects and complies with actual Cost Pools and MOED Administration transactional data; prepares reports and reviews budget spending performance for stakeholders.
• Researches, attends and participants in city’s Workday Collaboration meetings and grant sponsor’s Workforce training sessions to explore best financial practices
• Reconcile and maintain payroll, spending reports, ledgers files and prepare journal entries.
  
  

Purchasing Operations Support and Management

• Manage, compile, and track necessary agency orders to process forms and specifications for procurement transactions for the agency through all types of payment authorization processes allowed by the City of Baltimore Bureau of Procurement and BOE guidelines, including but not limited to Workday, Amazon, Direct Supplier Invoice, Credit cards, and the agency internal requisition processes.
• Contact vendors to obtain and verify shipment of goods on a specific date and to ensure receipt of all partial shipments when an order is not shipped in one lot
• Obtains bid proposals from vendors and recommends the purchase of commodities and services; correct requisitions using actual bid pricing from estimates.
• Responds to inquiries regarding purchasing transactions from agency personnel
  
  

Ability to oversee staff to perform and support all Procurement-related operations.

• Complete Order Requests and Keep track and update all internal order requests using One Drive shared Directory
• Must ensure all order requests have supporting documentation.
• Ability to process order requests using Workday. Direct Supplier Invoicing, Contract Draw, Pouch out, and Blanket
• Ability to process order requests through Amazon and Procurement Credit Card holders.
• Responds to inquiries regarding purchasing transactions from agency personnel
• Must be able to interact with MOED Warehouse Facilities and AP Specialist to collect Property Receiving Reports (PRR) and to send delivery confirmation.
• File all documents in cabinets for record-keeping
  
  

Education And Experience Requirements

EDUCATION: Have an associate’s degree from an accredited college or university.

AND

EXPERIENCE: Have one year of experience in processing and expediting the purchase of commodities or services.

OR

EQUIVALENCY NOTES: Have an equivalent combination of education and experience.

Knowledge, Skills, And Abilities

• Knowledge of the principles and techniques of budgetary and fiscal analysis
• Knowledge of office and purchasing procedures.
• Knowledge of techniques for expanding and processing the purchase of commodities and services.
• Knowledge of procurement forms
• Ability to compile, collect, assemble, and verify budgetary data
• Ability to prepare, control, maintain, and reconcile complex records and to compile and prepare financial reports
• Ability to prepare reports on budgetary expenditures
• Ability to develop and recommend fiscal procedures
• Ability to communicate effectively orally and in writing
• Ability to maintain effective working relationships with others
• Ability to expedite the purchase of commodities and services
• Ability to develop record-keeping systems
  
  

Benefits

The City of Baltimore offers a generous and competitive benefits package. You can learn about our benefits here:

https://humanresources.baltimorecity.gov/hr-divisions/benefits

Financial Disclosure:

This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law.

Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression or any other characteristic protected by federal, state or local laws. Applicants requiring accommodations during the hiring process should contact the Department of Human Resources directly. Requests for accommodations should not be attached to the application.

BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER