Human Resources / City Manager's Office Administrative Assistant

General Definition of Work

Coordinates and performs skilled workflow and procedures for Human Resources with an emphasis on personnel actions, benefits administration, onboarding and exit interviews, Human Resource information System (HRIS), employee file management, applicant tracking, scheduling, and coordinating interviews. Provides a high level of exceptional customer service while representing the City of Beaufort. Work is performed under the direction of the Human Resources Director.

Essential Functions

The following functions are intended only as illustrations of the various types of work performed. The omission of the specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

· Coordinates workflow and procedure between Human Resources and Payroll, while acting as liaison between Human Resources and other City of Beaufort’s Departments.

· Inputs information into HRIS (MUNIS) and database for employee actions. Ability to pull reports as requested.

· Tracks, schedules and organizes events for new employees that include, but are not limited to: Onboarding, Orientation and Employee Recognition (Anniversaries, Birthdays etc.).

· Assist the Benefits Administrator on all proper paperwork and information input for benefits and pension to assist enrolling new employees, inputting terminations, open enrollment, etc.

· Prepares and maintains employee files and records, performs audits periodically including organizing and handling file purge according to retention laws.

· Provides exceptional customer service with a professional demeanor to internal and external customers.

· Ability to articulate and communicate orally and in writing in a professional, organized, thoughtful and professional manner.

· Attends necessary and appropriate training programs and meetings that may be before or after hours.

· Prepares and responds to surveys, report requests, and employment verification requests.

· Compiles information as requested for annual reporting requirements and prepares/submits appropriate and accurate reporting in a timely manner; also maintains all files and documentation for programs and reports.

· Ability to analyze data, research information and troubleshoot issues.

· Serves as Administrative Assistant for the City Manager’s Office, to include welcoming internal/external customers, answers the main switchboard, and other administrative tasks.

· Performs other duties as apparent or assigned.

Knowledge, Skills and Abilities

Thorough knowledge of standard office practices, procedures, equipment and office assistance techniques; highly organized and accurate in maintaining proper recordkeeping of personnel actions; excellent written and oral communication skills; good working knowledge of business English, spelling and arithmetic; knowledge of the City and department programs and policies; ability to read and understand basic City and State policies and procedures; strong computer skills with emphasis on HRIS, Excel spreadsheets, data entry and Microsoft Office Suite; detail oriented; ability to establish and maintain effective working relationships with associates and the general public; ability to interpret employment law as needed;

Education and Experience

Associate Degree in Business or Human Resources with minimum of one (1) year working in a Human Resources Office or minimum of two (2) years working in a Professional Office setting. Experience may be substituted for degree.

Physical Requirements

This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting; work has no special vision requirements; vocal communications is required for expressing or exchanging ideas by means of the spoken word levels; work requires preparing and analyzing written or computer data, using of measuring devices and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office with copy machines, telephones and/or computer printers, light traffic).

Job Type: Full-time

Pay: $18.18 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $18