What are the responsibilities and job description for the Secretary II - Fire position at City of Beaumont, Texas?
Duties and Responsibilities
Essential Job Functions: Serves in a secretarial capacity processing complex office procedures relating to purchasing and other budgetary matters; creates purchase requisitions; places orders for material; creates blanket purchase order and maintains balances; release purchase orders and requisitions; prepares reports on fuel program maintenance and fuel purchasing; maintains budget books and purchasing files; maintains petty cash disbursing money as appropriate; makes deposits to city fund; assists in budgetary procedures; receives purchasing mail; prepares correspondence; enters data in computer; operates various office machines; may be required to operate vehicle.
Other Job Functions: Performs other duties as required. Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.
Working Conditions
Normal office environment. Must be available to work 8:00 a.m. to 5:00 p.m., Monday-Friday and any overtime when necessary.
Minimum Essential Qualifications
Knowledge: Extensive knowledge of purchasing procedures and City policies and procedures; thorough knowledge of secretarial methods and all related skills; thorough knowledge of mathematical calculations; knowledge of the AS400 purchasing system knowledge of spreadsheet and word processing programs; and other software in use by Fire Department.
Skills/Abilities: Excellent mathematical skills, ability to reason and make decisions; ability to read complex text and communicate orally and in writing; ability to direct others and train subordinate personnel; ability to use all office machines; ability to maintain effective working relationships with other employees and the public; ability to type and operate PC.
Physical Requirements: Constantly sees and hears; frequently sits, types, operates a PC, writes by hand, stands, climbs, files, operates a calculator, walks, sorts, kneels, differentiate colors; bends, squats; infrequently carries, holds and lifts objects weighing up to 50 lbs., drives; stoops; cleans.
Education/Experience: Graduation from high school supplemented by college level courses in secretarial science preferred; thorough experience in secretarial and general clerical work including operation of a word processor; two years of relevant, related secretarial experience. Prefer two (2) years’ experience with municipalities; experience in data processing and spreadsheet software. Experience with AS400 purchasing system preferred.
Other
Skills test administered. Applicant selected for hire will be subject to a background investigation and drug/alcohol screen test.
The City of Beaumont provides equal employment opportunities (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, The City of Beaumont will provide reasonable accommodations for qualified individuals with disabilities. To request a reasonable accommodation or other assistance contact a Human Resources representative at (409) 880-3777 or through RELAY Texas at 1-800-735-2989 or mail your request to P.O. Box 3827, Beaumont, Texas 77704.
The City may consider all related education and/or experience in determining the applicant's minimum qualifications and starting salary.
All Full-Time Civilian employees have the option to receive medical, prescription, and dental insurance.
