Human Resources Associate

Description

APPLICATION DEADLINE IS JANUARY 29, 2025

Performs a variety of administrative and professional duties specifically related to Human Resources and payroll processing. The primary function of this position is payroll processing but includes some human resources specific duties and administrative support to the HR Director. This is a centralized City function which serves, supports, and enables other City operations, and regularly works with all City employees, outside agencies, and the general public.

Job Description / Essential Duties :

These job functions are the essential duties of the position and are not all-inclusive of all the duties the incumbent may be assigned.

General Human Resources Duties

• Always maintains strict confidentiality throughout the course of work.
• Assists HR Director in policy formulation, hiring and salary administration.
• Inputs new hires into HRIS and audits / updates / maintains employee electronic records.
• Creates and maintains personnel files for all current and terminated employees.
• Assists employees with signing up for benefits at the time of hire, and changes needed in the open enrollment period or qualifying events.
• Assists with various administrative tasks in the Human Resources department (ordering supplies, filing, data entry, phones, etc.).
• Assists the HR Director with Worker's Compensation submittal and tracking.
• Assists the HR Director with administration of FMLA, Parental, Bereavement, and other leave.
• Assists the HR Director with job posting, scheduling interviews, background / reference checks, and other related recruitment and hiring activities.
• Assists the HR Director with pre-employment and random DOT drug testing.
• Ensures communication with employees and timely resolution of their inquiries and needs.
• Assists with pulling and tracking HR Metric benchmarking reports (turnover, time to fill, open jobs, sign on and relocation, etc.).
• Completes new hire onboarding, including legal forms, providing benefits information, and other City information.
• Assists with the creation, updates and maintenance of job descriptions and other Human Resources forms.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Keeps the HR Director informed of all City employment-related matters.
• Performs other duties and project work as assigned.

Payroll

Requirements

Minimum Required Qualifications (Education, Experience and Training) :

Preferred Qualifications :

Current certification as PHR / SPHR or SHRM-CP.

Special Requirements / Licenses or Certificates :