What are the responsibilities and job description for the Executive Assistant to City Council position at City of Bellevue, Washington?
Come Join the City of Bellevue!
Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the "Hiring Process" section below to learn more.
New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.
Job Summary
The City Clerk’s Office is seeking a highly skilled, motivated individual to join our collaborative and dedicated team. Guided by our vision - connecting customers to resources through transparent, innovative and exceptional service – we strive daily to be honest and transparent in our actions, remain curious, seek and respect all voices and opinions, and present the best and most authentic version of ourselves in our service to the community, City Council, city leadership and staff. If this aligns with your values, we are looking for you!
The Executive Assistant to City Council is a dynamic and multifaceted role that operates under the direction of the City Clerk, providing high-level, confidential executive support to the seven-member elected City Council. This position requires exceptional professionalism, discretion, and diplomacy in managing highly sensitive and complex matters. As one of two Executive Assistants serving the Council, this role is integral to ensuring the seamless execution of daily operations while fostering strategic engagement between the Council and its stakeholders.
The ideal candidate will possess strong communication, coordination, and interpersonal skills, with the ability to engage effectively with a broad range of stakeholders including internal staff, professional organizations, regional partners, elected officials, and external agencies. This role demands extensive experience in executive-level administrative support, delivering exceptional customer service to constituents, stakeholders, and staff. Additionally, the Executive Assistant is expected to contribute innovative ideas and initiatives that enhance Council engagement and operational efficiency.
This position requires attendance at regularly scheduled City Council meetings.
Essential Duties And Responsibilities
Education, Experience, and Other Requirements
Work Environment
The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably, the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name, address, and other demographics. To help us, please complete the online application form as fully as possible.
Have we piqued your interest yet? Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetic information, disability, age, veteran status, or any other protected status. Persons needing assistance with the application process may call the Human Resources Office, at 425-452-6838 or recruiting@bellevuewa.gov. If you are invited to participate in the selection process and need ADA accommodations, please notify HR before you are scheduled for an interview or testing.
The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program.
https://www.e-verify.gov/sites/default/files/IER_RightToWorkPoster.pdf
https://www.e-verify.gov/sites/default/files/everify/posters/IER_RighttoWorkPosterES.pdf
For any technical difficulties with your application, please contact the NEOGOV support line at 855-524-5627.
Please Note: Seasonal, part-time, and variable employees are not eligible for the below benefits except for mandatory participation in the retirement plan assigned to the position, which will be the Municipal Employees Benefit Trust (MEBT 2) retirement plan or the Washington State Public Employees Retirement System (PERS) retirement plan and any other benefits as required by law.
The Following Summary Applies To Fully Benefited Positions
Medical
Employees are offered a choice of medical coverage through the City's self-insured Preferred Provider Organization (PPO) plan or Kaiser Permanente (HMO).
Dental
Employees are offered a choice of two dental carriers with plans that offer regular checkups, x-rays, fillings, and crowns. Orthodontia is available through one of the carriers.
Vision
Employees are offered a choice of vision coverage through an annual exam-only plan or a buy-up plan which includes an annual eye exam and hardware coverage.
Retirement Plans - Employees Are Offered Three Retirement Plans
More detailed information about our employee benefits is available at https://c2mb.ajg.com/cityofbellevue
Please note that the City does not participate in the Social Security Administration (SSA) program, and employees do not earn social security credits. The mandatory DRS retirement pension plan provides the required social security replacement plan. Any social security benefits earned at other places of employment may be reduced because they are subject to the Windfall Elimination Provision or the Government Pension Offset.
NOTE: This is a brief summary of the benefit programs for the City's non-represented employees. Every effort has been made to ensure its accuracy. Benefits for employees represented by a collective bargaining agreement (CBA) may have different benefits. If any information on this document conflicts with the provisions of a CBA, the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
01
How many years of proven experience do you have providing high-level administrative support to elected officials or executive-level management, preferably within the public sector?
Have you worked for an elected official in the past?
Do you have local government experience?
What specific experience can you demonstrate that aligns directly with this position?
05
This position is a fast-paced, multi-faceted role critical to the operations of the Bellevue City Council. At times, your attention may be needed simultaneously by different people or tasks. What strategies do you use to prioritize and organize your time when it may be needed in two or more places at once?
Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the "Hiring Process" section below to learn more.
New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.
Job Summary
The City Clerk’s Office is seeking a highly skilled, motivated individual to join our collaborative and dedicated team. Guided by our vision - connecting customers to resources through transparent, innovative and exceptional service – we strive daily to be honest and transparent in our actions, remain curious, seek and respect all voices and opinions, and present the best and most authentic version of ourselves in our service to the community, City Council, city leadership and staff. If this aligns with your values, we are looking for you!
The Executive Assistant to City Council is a dynamic and multifaceted role that operates under the direction of the City Clerk, providing high-level, confidential executive support to the seven-member elected City Council. This position requires exceptional professionalism, discretion, and diplomacy in managing highly sensitive and complex matters. As one of two Executive Assistants serving the Council, this role is integral to ensuring the seamless execution of daily operations while fostering strategic engagement between the Council and its stakeholders.
The ideal candidate will possess strong communication, coordination, and interpersonal skills, with the ability to engage effectively with a broad range of stakeholders including internal staff, professional organizations, regional partners, elected officials, and external agencies. This role demands extensive experience in executive-level administrative support, delivering exceptional customer service to constituents, stakeholders, and staff. Additionally, the Executive Assistant is expected to contribute innovative ideas and initiatives that enhance Council engagement and operational efficiency.
This position requires attendance at regularly scheduled City Council meetings.
Essential Duties And Responsibilities
- Cultivate and maintain strong working relationships with Councilmembers, fostering collaboration and effective communication.
- Oversee logistics and provide executive support for weekly City Council meetings, including welcoming guests, preparing speakers, addressing attendee inquiries and supporting the City Clerk.
- Serve as a strategic liaison between the City Council, city staff, and the community, ensuring seamless coordination and responsiveness.
- Maintain strict confidentiality and discretion in all communications.
- Manage interactions and communications on behalf of the Council, assessing inquiries, providing information, and directing requests to appropriate staff or external partners; high-level of discernment is essential to distinguish between operational and legislative matters.
- Prepare and draft official memoranda and correspondence on behalf of Councilmembers.
- Strategically coordinate meetings and briefings, ensuring Councilmembers have the necessary context and information for informed decision-making.
- Facilitate complex travel arrangements for Councilmembers, ensuring adherence to adopted policies and procedures.
- Coordinate logistics for events involving Councilmembers, including public engagements, media appearances, receptions, speaking engagements, visits from dignitaries, and collaborations with local and regional partners.
- Oversee the maintenance and organization of Council records, ensuring compliance with public records laws and coordinating responses to records requests.
- Manage and update internal and external communication platforms to enhance accessibility and transparency.
- Prepare and deliver presentations and training sessions on Council protocols to staff and stakeholders.
- Oversee technical onboarding and offboarding process for elected officials.
- Execute high-level special projects and assignments as needed, contributing to the strategic goals of the City Clerk’s Office.
- Drive process improvement initiatives within the City Clerk’s Office to enhance efficiency and service delivery and champion the mission and vision of the City Clerk’s Office.
Education, Experience, and Other Requirements
- Graduation from a college or university with a degree in business, public administration/policy, or another related field, preferred.
- Five or more years of experience in providing high level administrative support to elected officials or executive level staff
- Working for multiple elected officials or executive staff simultaneously, preferred
- Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.
- Ability to communicate effectively, both verbally and in writing.
- Demonstrated ability to exercise sound judgment and maintain confidentiality.
- Demonstrated attention to detail, a strong work ethic and commitment to follow-through.
- Flexibility to adapt to changing priorities and work independently with minimal supervision.
- Ability to demonstrate professionalism in communication with Councilmembers, staff and the public.
- Ability to work independently on complex and confidential tasks, compose effective and accurate correspondence, and deal with non-routine and complex tasks.
- Ability to communicate sensitive topics in an effective and courteous manner.
- Ability to exercise sound judgment, initiative and problem solving.
- Ability to work as a team member, understanding the necessity of proactive communication.
- Must be organized with the ability to prioritize multiple competing tasks and work well under pressure.
- Knowledge of Business English and legal formats and terms.
- Knowledge of the operation of standard office equipment and software applications utilized by the City, including Microsoft 365, email, document management, complex calendar management, SharePoint, etc.
- Key Competencies
- Action Oriented: Taking on new opportunities and tough challenges with a sense of urgency, high energy and enthusiasm;
- Decision Quality: Making good and timely decisions that keep the organization moving forward;
- Nimble Learning: Actively learning through experimentation when tackling new problems, using both successes and failures as learning fodder;
- Manages Complexity: Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems;
- Plans and Aligns: Planning and prioritizing work to meet commitments aligned with organizational goals.
Work Environment
- In-person Monday through Friday at city hall; after probationary period there may be potential for some occasional hybrid work.
- Must attend regular and special meetings of the City Council, which typically occur in the evenings.
- Must be capable of working effectively in a lively office setting with frequent visitors and interaction with Councilmembers and city staff.
The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably, the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name, address, and other demographics. To help us, please complete the online application form as fully as possible.
- Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting.
- We do not accept resumes and cover letters during the anonymous application screening stage, unless otherwise stated in the job description.
- Applicants advancing to the next stage may be required to provide a cover letter, resume, writing sample, and references.
- All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
- All positions require the completion of references checks, including at least one prior supervisor.
- Some positions may require completion of a criminal background check prior to start employment
- Some positions may require obtaining a commercial driver's license (CDL), licensures, or additional certifications.
Have we piqued your interest yet? Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetic information, disability, age, veteran status, or any other protected status. Persons needing assistance with the application process may call the Human Resources Office, at 425-452-6838 or recruiting@bellevuewa.gov. If you are invited to participate in the selection process and need ADA accommodations, please notify HR before you are scheduled for an interview or testing.
The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program.
https://www.e-verify.gov/sites/default/files/IER_RightToWorkPoster.pdf
https://www.e-verify.gov/sites/default/files/everify/posters/IER_RighttoWorkPosterES.pdf
For any technical difficulties with your application, please contact the NEOGOV support line at 855-524-5627.
- Please be sure to check your junk folder for any messages that may be sent to you about this recruitment.**
Please Note: Seasonal, part-time, and variable employees are not eligible for the below benefits except for mandatory participation in the retirement plan assigned to the position, which will be the Municipal Employees Benefit Trust (MEBT 2) retirement plan or the Washington State Public Employees Retirement System (PERS) retirement plan and any other benefits as required by law.
The Following Summary Applies To Fully Benefited Positions
Medical
Employees are offered a choice of medical coverage through the City's self-insured Preferred Provider Organization (PPO) plan or Kaiser Permanente (HMO).
Dental
Employees are offered a choice of two dental carriers with plans that offer regular checkups, x-rays, fillings, and crowns. Orthodontia is available through one of the carriers.
Vision
Employees are offered a choice of vision coverage through an annual exam-only plan or a buy-up plan which includes an annual eye exam and hardware coverage.
Retirement Plans - Employees Are Offered Three Retirement Plans
- Washington State Department of Retirement Systems (DRS): Mandatory participation (PERS, LEOFF or PSERS), depending upon eligibility.
- City of Bellevue Municipal Employee's Benefit Trust (MEBT): Optional participation in this 401(k) retirement savings plan with employer match contributions that vest on a 3-year schedule.
- Deferred Compensation Program (457 DCP): Optional participation in the supplemental Deferred Compensation Program also administered by DRS that allows tax-deferred savings into a variety of investments options.
More detailed information about our employee benefits is available at https://c2mb.ajg.com/cityofbellevue
- Flexible Spending Accounts (FSAs)
- Life/Accidental Death and Dismemberment (AD&D) Insurance
- Long Term Disability (LTD)
- Survivor Income
- Employee Assistance Program (EAP)
- 11 observed holidays per year plus 2 additional personal holidays, vacation (standard accrual of 12 days a year), and sick leave (accumulated at the rate of one day per month)
- An ORCA Card bus pass
- On-site fitness center, and self service food/coffee options
- Career development and training programs
- Tuition Reimbursement Program
- Employee Resource Groups (ERGs)
Please note that the City does not participate in the Social Security Administration (SSA) program, and employees do not earn social security credits. The mandatory DRS retirement pension plan provides the required social security replacement plan. Any social security benefits earned at other places of employment may be reduced because they are subject to the Windfall Elimination Provision or the Government Pension Offset.
NOTE: This is a brief summary of the benefit programs for the City's non-represented employees. Every effort has been made to ensure its accuracy. Benefits for employees represented by a collective bargaining agreement (CBA) may have different benefits. If any information on this document conflicts with the provisions of a CBA, the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
01
How many years of proven experience do you have providing high-level administrative support to elected officials or executive-level management, preferably within the public sector?
- 1-4 years
- 5-7 years
- 7-10 years
- 10 years
Have you worked for an elected official in the past?
- Yes
- No
Do you have local government experience?
- Yes
- No
What specific experience can you demonstrate that aligns directly with this position?
05
This position is a fast-paced, multi-faceted role critical to the operations of the Bellevue City Council. At times, your attention may be needed simultaneously by different people or tasks. What strategies do you use to prioritize and organize your time when it may be needed in two or more places at once?
- Required Question
