Management Analyst I

Salary : $73,812.00 - $89,724.00 Annually

Location : Bellflower, CA

Job Type : Full Time

Job Number : 17

Department : Economic Development

Opening Date : 02 / 05 / 2025

Closing Date : 3 / 5 / 2025 4 : 00 PM Pacific

Description

The City of Bellflower is inviting applications for the position of Management Analyst I in the Economic Development Department. Under the direction of the Director of Economic Development, this position will manage and implement various aspects of the City's HOME Partnership (HOME), Community Development Block Grant (CDBG), and Successor Housing Agency program administration. This includes preparation and presentation of agenda items and public hearings for City Council Meetings. This position will also perform contract management and assist with business retention, expansion and attraction efforts including the implementation of small business assistance grants and programs, and city promotion and marketing.

Under general supervision, assists in providing administrative, budgetary, grant, and work-flow support to assigned departmental projects and programs; analyzes programmatic practices and procedures and makes preliminary recommendations for organizational, operational, policy, and procedural improvements; conducts needs analyses, feasibility studies, and assists in evaluating assigned projects and programs; develops, summarizes, and maintains administrative and fiscal records; fosters cooperative working relationships among City departments and acts as liaison withvarious community, public, and regulatory agencies; and performs related work as required.

Supervision Received and Exercised

Receives general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff. May provide technical and functional direction to lower-level staff.

Management Analyst I Class Characteristics :

This is the entry-level class in the Management Analyst series. Initially under close supervision, incumbents with basic professional administrative support experience perform analytical and technical work within an assigned department. As experience is gained, assignments become more varied and are performed with greater independence. Positions at this level usually perform most of the duties required of the positions at the II level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. This classification is distinguished from the Management Analyst II in that the latter has a full understanding of departmental services, programs, and projects and City policies and procedures; researches, analyzes, and develops solutions to a wide range of issues; demonstrates good judgment in selecting methods and techniques for obtaining solutions; and primarily deals with policies and operational, financial, budgetary, legal, regulatory, political, and / or administrative issues which are complex in nature and diverse in scope.

Examples Of Duties

• Performs professional-level administrative and programmatic work in such areas as budget development, financial administration and reporting, grants, purchasing, database management, contract administration, management analysis, public information, and program evaluation.

Plans and administers HOME, CDBG, and Successor Housing Agency programs and budgets; including assisting with the preparation and implementation of the 5-year Consolidated Plan, Annual Action Plan, and Consolidated Annual Performance Evaluation Report; directs all aspects of assigned programs, including legal and regulatory compliance to avoid substantial fines; receives, reviews, and organizes program applications and reimbursement requests; ensures that awards stay within funding limits; participates on various committees; sends award letters to program applicants; represents the City to applicants.

Participates in the development and administration of departmental budgets; monitors revenues and expenditures; identifies and recommends resolutions for budgetary problems.

Serves as a liaison to employees, public, and private organizations, community groups, and other organizations; provides information and assistance to the public regarding assigned programs and services; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions.

Participates in the development and implementation of new or revised programs, systems, procedures, and methods of operation; compiles and analyzes data and makes recommendations regarding staffing, equipment, and facility needs.

Conducts analytical and operational studies regarding departmental and programmatic activities, including complex financial, budget, personnel, operational, or administrative issues or questions; evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative, and / or operational changes after approval; prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies preliminary recommendations.

May assist in the development and reporting of alternate funding sources and ensures compliance with federal, state, local, and funding agency and City accounting and reporting requirements and applicable laws, regulations, and professional accounting practices.

Prepares and submits City Council agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities.

Confers with other management staff regarding provision of administrative and support services, including contracts, agreements and grant reporting.

Maintains accurate records and files; develops storage of records and retention schedules.

Assists with and coordinates and organizes community events; represents City to residents in explaining City policies; provides outreach and public education programs to the community.

Participates in a variety of interdisciplinary committees and commissions and represents the City to a variety of community and stakeholder groups.

Communicates orally, in writing, or through graphic representations and statistical summaries with colleagues, managers, employees, the public, organized employee groups and representatives of various organizations and may include presentation of agenda items and public hearings for City Council meetings.

Performs other duties as assigned.

Typical Qualifications

Knowledge of :

Principles, practices, and procedures of funding sources and grant funds disbursement.

Basic project and / or program management, analytical processes, and report preparation techniques.

Programs such as, but not limited to, purchasing, finance, budgeting, human resources, and other related governmental programs.

Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.

Basic principles and practices of public administration as applied to operational unit and program administration.

Research and reporting methods, techniques, and procedures.

Sources of information related to a broad range of municipal programs, services, and administration.

Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.

Public relations techniques.

Basic principles and practices of contract administration, public agency budget development and administration, and sound financial management policies and procedures.

Recent and on-going developments, current literature, and sources of information related to the operations of HOME, CDBG, Successor Housing Agency, and economic development programs.

Record keeping principles and procedures.

Modern office practices, methods, and computer equipment and applications related to the work.

English usage, grammar, spelling, vocabulary, and punctuation.

Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.

Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, consultants, and city staff.

Ability to :

Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.

Conduct effective management, administrative, and operational studies.

Plan, organize, and carry out assignments from management staff with minimal supervision.

Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.

Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.

Evaluate and develop improvements in operations, procedures, policies, or methods.

Research, analyze, and evaluate new service delivery methods, procedures, and techniques.

Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.

Interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations.

Effectively represent the department and the City in meetings with governmental agencies, community groups, various business, professional, and regulatory organizations, and with individuals.

Establish and maintain a variety of filing, record keeping, and tracking systems.

Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize one's own work, set priorities, and meet critical time deadlines.

Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.

Use English effectively to communicate in person, over the telephone, and in writing.

Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.

Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience :

Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field and one (1) year of responsible experience performing administrative, operational, management, or financial analysis in municipal government setting.

Licenses and Certifications :

Supplemental Information

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator, and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and / or public and private representatives in interpreting and enforcing departmental policies and procedures.

Application Procedures

Your completed application must include a resume, cover letter and a copy of your Bachelor's degree (higher degrees are not a substitute but may be submitted in addition). Applicants may be required to participate in a written exam. Those applicants who best meet the needs of the City will be invited to appear for a panel interview; attendance at which is mandatory. Final appointment is conditional on successful completion of pre-employment fingerprinting, physical examination including drug screening.

Each full time employee receives 80 hours of vacation their first year of employment increasing each year by 8 hours to a maximum accrual of 200 hours per year. Sick leave accrues for full-time employees at the rate of twelve days with pay for each calendar year of service. Twelve paid holidays are observed each year by the City of Bellflower.

Full time City employees are members of the CalPERS Retirement system. New members pay a portion of their salary towards their 2@62 retirement and Classic members pay 7% of their salary towards their 2@55 retirement. The City of Bellflower pays into Social Security. The City will match full time employee's contribution to a deferred compensation account, up to 4% of salary.

The City provides medical insurance through CalPERS, dental coverage through Delta Dental and Vision coverage through EyeMed Vision.

Do you understand that a copy of your Bachelor's Degree (NOT MASTERS) must be submitted along with your application?

Did you attach a cover letter? A cover letter is required for this position.

Did you attach your resume? A resume is required for this position.

Do you have a valid California Class C driver license and evidence of insurance?

Failure to submit required attachments will result in an incomplete application and disqualification from the recruitment process. Have you uploaded all of the required attachments?

Please describe any experience you have managing consultant / vendor contracts or agreements.

Please describe your experience with grant writing and / or managing existing grants.

Please describe your experience working with HOME Partnership and CDBG funds.

What is your understanding of and experience with the implementation of various economic development programs?

Required Question

Salary : $73,812 - $89,724